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National Committee proposal2 public comment

3 pages
info@araa.net.au www.araa.net.au22/9/09ARAA – PROPOSED STRUCTURE – discussion paper National Committee (say 5 or 6 persons)x Ad-Hoc sub committees (filled by invitees of National Committee) could be small or large as perrequirements, and could have numerous State involvements - administered by members of NationalCommittee. Some examples of possible sub comms that may be required all the time OR just when an issueis relevant:1. Assessor / Training (incl. admin of cards, via secretariat)2. Technical/equipment3. Commercial4. Regulations/Standards/COP/criteria for audits5. Backup communications – newsletter6. Promotion7. AnchorsPAID SECRETARIATIf we were large enough to need it, we would want to have the following functions run by a paid secretariat(any paid secretariat would be “managed” by elected secretary or public officer): Treasuryx Secretariat Communications with members and clients (newsletters etc) Admin of tickets (issuing etc)x Member benefits (database, help desk, stickers, Quality system etc)x Web admin Log book issuex Quality and business admin assistance for membersIt is proposed we start as we mean to go and have these functions undertaken under “management” of theelected secretary/public officer, even if not YET by paid secretariat.PROPOSED NATIONAL COMMITTEE POSITIONSPresident, Vice President, Secretary, Treasurer, Assessor/Training, membership/sponsorship/audit. Ie. 5 or 6persons only.MEETINGS OF NATIONAL COMMITTEEIt ...
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Issue Date 22/9/09
Version No 2
Filename:
proposal2.pdf
22/9/09
ARAA – PROPOSED STRUCTURE – discussion paper
x
National Committee (say 5 or 6 persons)
x
Ad-Hoc sub committees (filled by invitees of National Committee) could be small or large as per
requirements, and could have numerous State involvements - administered by members of National
Committee.
Some examples of possible sub comms that may be required all the time OR just when an issue
is relevant:
1. Assessor / Training (incl. admin of cards, via secretariat)
2. Technical/equipment
3. Commercial
4. Regulations/Standards/COP/criteria for audits
5. Backup communications – newsletter
6. Promotion
7. Anchors
PAID SECRETARIAT
If we were large enough to need it, we would want to have the following functions run by a paid secretariat
(any paid secretariat would be “managed” by elected secretary or public officer):
x
Treasury
x
Secretariat
x
Communications with members and clients (newsletters etc)
x
Admin of tickets (issuing etc)
x
Member benefits (database, help desk, stickers, Quality system etc)
x
Web admin
x
Log book issue
x
Quality and business admin assistance for members
It is proposed we start as we mean to go and have these functions undertaken under “management” of the
elected secretary/public officer, even if not YET by paid secretariat.
PROPOSED NATIONAL COMMITTEE POSITIONS
President, Vice President, Secretary, Treasurer, Assessor/Training, membership/sponsorship/audit.
Ie. 5 or 6
persons only.
MEETINGS OF NATIONAL COMMITTEE
It is proposed the committee should meet face to face at the Assessor “love ins” – ie. Twice per annum.
Other
times by phone conf monthly or taking opportunities when they arise.
Also ensure we have effective email
“round robin” to maintain good communications.
We’d need to be careful that the love in meetings were not overly disrupted (or watered down) by the
committee meetings and probably be prepared to go off and meet while they are doing some “rope work” or,
more likely, extend love in by a day at the front (the love in attendees could perhaps take opportunity to do
extra training or even do some assessments on the Thus with less eyes watching??)
info@araa.net.au
www.araa.net.au
2
MONTHLY PHONE HOOKUPS
The national committee should ensure they do this and it possibly could be quite brief.
There should always
be an agenda (as current) and the Committee members who administer working groups could report from
them – the WG’s can run separate phone hook ups as necessary.
We need to explore use of Skype (or similar) with video as well – this would help keep everyone “together”.
ELECTIONS
x
Run by email, annually
x
Persons vote for election to executive committee NOT for positions
x
Executive committee elects actual positions
x
Call for nominations via email
x
Give 30 days to nominate and provide less than a page with photo and background and a brief “policy” on
where they’d like to see association going.
MEMBER MEETINGS
These are presently run on an “ad-hoc” basis when needed.
We should attempt to run these on a more
regular basis (say once or twice a year) in each relevant capital city.
The meetings should have a clear
purpose – ie. Technical night, skills exchange, testing etc.
FORMALITIES
There will likely be a need to formally vote the changes in as our current constitution differs from this proposal.
This formality can take place in conjunction with the voting for the Committee.
COMMENTS
ARAA members (and others) are invited to submit comments and alternative suggestions, to the current
committee via the email address
info@araa.net.au
.
Comments should be submitted by Wednesday 21/10/09.
Voting will take place in November 2009 and will be available to financial members of the ARAA.
If your
membership is not current, we urge you to update immediately so you can have your say in this important
matter.
SUBMISSION
I, the undersigned, wish to make comment on the above proposal, as follows:
Signed:
Name:
Date:
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Contact details:
Submit to
info@araa.net.au
by Wednesday 21/10/09.