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Special ReportCommonwealth of Virginia Single Audit Report for the Year ended June 30, 2003(Report

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99 pages
COMMONWEALTH OF VIRGINIASINGLE AUDIT REPORTFOR THE YEAR ENDEDJUNE 30, 2003 EXECUTIVE SUMMARY The results of our single audit of the Commonwealth of Virginia for the year ended June 30, 2003 are summarized below: • We issued an unqualified opinion on the basic financial statements; • We found certain matters that we consider reportable conditions, one of which we identified as a material weakness in internal control over financial reporting; • We did not identify instances of noncompliance with selected provisions of applicable laws and regulations which could have a material effect on the basic financial statements; • We did not identify material weaknesses in the internal control over major programs; however, we did find certain matters and instances of noncompliance with selected provisions of laws and regulations related to major programs required to be reported in accordance with OMB Circular A-133, Section .510(a); and • We issued an unqualified opinion on the Commonwealth’s compliance with requirements applicable to each major program. Our audit findings are reported in the accompanying “Schedule of Findings and Questioned Costs.” - T A B L E O F C O N T E N T S - Pages EXECUTIVE SUMMARY INTRODUCTION LETTER 1 INDEPENDENT AUDITOR’S REPORTS: Report on Compliance and on Internal Control over Financial Reporting Based on the Audit of the Basic Financial Statements Performed in Accordance With ...
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COMMONWEALTH OF VIRGINIA
SINGLE AUDIT REPORT
FOR THE YEAR ENDED
JUNE 30, 2003 EXECUTIVE SUMMARY


The results of our single audit of the Commonwealth of Virginia for the year ended June 30, 2003 are
summarized below:

• We issued an unqualified opinion on the basic financial statements;

• We found certain matters that we consider reportable conditions, one of which we
identified as a material weakness in internal control over financial reporting;

• We did not identify instances of noncompliance with selected provisions of
applicable laws and regulations which could have a material effect on the basic
financial statements;

• We did not identify material weaknesses in the internal control over major
programs; however, we did find certain matters and instances of noncompliance
with selected provisions of laws and regulations related to major programs
required to be reported in accordance with OMB Circular A-133, Section .510(a);
and

• We issued an unqualified opinion on the Commonwealth’s compliance with
requirements applicable to each major program.


Our audit findings are reported in the accompanying “Schedule of Findings and Questioned Costs.”
- T A B L E O F C O N T E N T S -

Pages

EXECUTIVE SUMMARY

INTRODUCTION LETTER 1

INDEPENDENT AUDITOR’S REPORTS:

Report on Compliance and on Internal Control over Financial Reporting
Based on the Audit of the Basic Financial Statements
Performed in Accordance With Government Auditing Standards 3-4

Report on Compliance with Requirements Applicable to Each Major
Program and Internal Control Over Compliance in Accordance
with OMB Circular A-133 5-6

SCHEDULE OF FINDINGS AND QUESTIONED COSTS

Summary of Auditor’s Results 7-8

Financial Statement Findings 9-32

Federal Awards Findings and Questioned Costs:

U.S. Department of Agriculture 33

U.S. Department of Transportation 34-37

U.S. Department of Health and Human Services 38-45

AUDITOR’S COMMENTS ON RESOLUTION OF PRIOR YEAR
AUDIT FINDINGS 47-50

SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS

Independent Auditor’s Report on the Schedule of Expenditures of
Federal Awards 51

Schedule of Expenditures of Federal Awards 53-78

Notes to the Schedule of Expenditures of Federal Awards 79-88

ACRONYMS OF AGENCIES AND INSTITUTIONS AND STATE
AGENCY CONTACTS 89-90










March 22, 2004




The Honorable Mark R. Warner The Honorable Lacey E. Putney
Governor of Virginia Vice Chairman, Joint Legislative Audit
State Capitol and Review Commission
Richmond, Virginia General Assembly Building
Richmond, Virginia



We are pleased to submit the statewide Single Audit Report of the Commonwealth of Virginia, for
the fiscal year ended June 30, 2003.

The Single Audit Report for the Commonwealth of Virginia discloses the Commonwealth’s
compliance with requirements applicable to major federal financial assistance programs. The statewide
Single Audit Report provides the General Assembly and agency management with a means to determine how
internal controls affect federal funds and whether agencies are complying with federal laws and regulations.

I would like to express my appreciation to the many individuals whose efforts assisted in preparing
this report. This report could not have been accomplished without the professionalism and dedication
demonstrated by the staff within this Office. We would like to recognize the agency and institution
management, and federal program and financial staffs for their cooperation and assistance in resolving single
audit issues.

We believe this report represents a significant indication of the sound fiscal operations of federal
funds in the Commonwealth. The report should greatly assist agency management in administering federal
programs and enhance their dealings with federal agencies.




AUDITOR OF PUBLIC ACCOUNTS

JHT:whb
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Page Left Intentionally Blank

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INDEPENDENT AUDITOR’S REPORTS








REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL

REPORTING BASED ON THE AUDIT OF THE BASIC FINANCIAL STATEMENTS

PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS


We have audited the basic financial statements of the Commonwealth of Virginia, as of and for the
year ended June 30, 2003, and have issued our report thereon dated December 12, 2003. This report relates
only to the Commonwealth and not to certain agencies and component units that were audited by other
auditors discussed in Note 1-B of the “Notes to Financial Statements.”

We conducted our audit in accordance with auditing standards generally accepted in the United States
of America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States.

Compliance

As part of obtaining reasonable assurance about whether the Commonwealth of Virginia’s basic
financial statements are free of material misstatement, we performed tests of its compliance with certain
provisions of laws, regulations, contracts, and grants, noncompliance with which could have a direct and
material effect on the determination of financial statement amounts. However, providing an opinion on
compliance with those provisions was not an objective of our audit and, accordingly, we do not express such
an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported
under Government Auditing Standards. However, we noted certain immaterial instances of noncompliance
that we have reported to the management of the individual state agencies and institutions.

Internal Control Over Financial Reporting

In planning and performing our audit, we considered the Commonwealth of Virginia’s internal
control over financial reporting in order to determine our auditing procedures for the purpose of expressing
our opinion on the basic financial statements and not to provide assurance on the internal control over
financial reporting. However, we noted certain matters involving the internal control over financial reporting
and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming
to our attention relating to significant deficiencies in the design or operation of the internal control over
financial reporting that, in our judgment, could adversely affect the Commonwealth’s ability to record,
process, summarize, and report financial data consistent with the assertions of management in the basic
financial statements. These reportable conditions are described in the accompanying “Schedule of Findings
and Questioned Costs” as items 03-1 through 03-13.

3 A material weakness is a condition in which the design or operation of one or more of the internal
control components does not reduce to a relatively low level the risk that misstatements in amounts that
would be material in relation to the basic financial statements being audited may occur and not be detected
within a timely period by employees in the normal course of performing their assigned functions. Our
consideration of the internal control over financial reporting would not necessarily disclose all matters in the
internal control that might be reportable conditions and, accordingly, would not necessarily disclose all
reportable conditions that are also considered to be material weaknesses. However, of the reportable
conditions described above, we consider item 03-01 to be a material weakness.

We also noted other matters involving the internal control over financial reporting that we have
reported to the management of the individual state agencies and institutions.

This report is intended solely for the information and use of the Governor and General Assembly of
Virginia, management, federal awarding agencies, and pass-through entities, and is not intended to be and
should not be used by anyone other than these specified parties. However, this report is a matter of public
record and its distribution is not limited.




AUDITOR OF PUBLIC ACCOUNTS
December 12, 2003

JHT:whb
4








REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH

MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE

IN ACCORDANCE WITH OMB CIRCULAR A-133



Compliance

We have audited the compliance of the Commonwealth of Virginia with the types of compliance
requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that are applicable to each of its major federal programs for the year ended
June 30, 2003. The Commonwealth’s major federal programs are identified in the “Summary of Auditor’s
Results” section of the accompanying “Schedule of Findings and Questioned Costs.” Compliance with the
requirements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the
responsibility of the Commonwealth’s management. Our responsibility is to express an opinion on the
Commonwealth’s compliance based on our audit. This report relates only to the Commonwealth and not to
the agencies and component units discussed in Note 1 of the “Notes to the Schedule of Expenditures of
Federal Awards.”

We conducted our audits of compliance in accordance with auditing standards generally accepted in
the United States of America; the standards applicable to financial audits contained in
Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular
A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB
Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with the types of compliance requirements referred to above that could have a direct and
material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence
about the Commonwealth’s compliance with those requirements and performing such other procedures as we
considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our
opinion. Our audit does not provide a legal determination of the Commonwealth’s compliance with those
requirements.

In our opinion, the Commonwealth of Virginia complied, in all material respects, with the
requirements referred to above that are applicable to each of its major federal programs for the year ended
June 30, 2003. However, the results of our auditing procedures disclosed instances of noncompliance with
those requirements that are required to be reported in accordance with OMB Circular A-133 and which are
described in the accompanying “Schedule of Findings and Questioned Costs” as items 03-15 through 03-18.
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