For each of these options, you will need to login to www

Dennis Burkheimer

Sujets

• curriculum vitae

Informations

• Publié par: Zaun
• Nombre de lectures: 93
• Langue: English

Extrait

For each of these options, you will need to login to

www.iastatejobs.com/hr

using your user name and password

Create a vacancy using Template (Faculty, XH vacancies) or from a Previous

Vacancy:

•

Locate create notice of vacancy in the red/gold menu on the left

•

Select create from template

•

Click

search

to view all titles or select by Job Category or Job Title and click on

search

•

Select ‘

create’

under the Vacancy Title

•

Fill in the fields under the Vacancy Information tab.

Templates provide information here that is

applicable to the classification but can be modified.

•

Click continue to next page to complete the information in each tab, i.e. enter recruitment plan,

add screening questions, activate guest users and name a ‘next reviewer’.

•

To

submit

the vacancy, click on the Next Reviewer tab, select the name of the next reviewer,

click

preview notice of vacancy summary

at the top or bottom of any screen and

“Approve NOV and send to Next Approver”.

Use “

EDIT

” to move from this summary view

back to the tab view.

•

To

save

the vacancy at any time, click

preview notice of vacancy summary

at the top or

bottom of the screen, then “Save without submitting” > continue > confirm

•

To

return to a saved vacancy

, from the red/gold menu select vacancies > view pending.

Click ‘

VIEW

’ under the vacancy title

Create a vacancy using Position Description (P&S and Merit, except XH ):

•

Locate position descriptions in the red/gold menu & click begin new action

•

Click “

Start Action

” under the choice you want to start

•

Complete or update the information requested under each tab.

Click on tabs or use continue

to next page links to move through the screens.

•

Note: The fields in

blue

text will be displayed on the Vacancy Announcement.

There are fields

related to the vacancy under the Position Information, Vacancy Information, Screening

Questions and Points for Screening Questions tabs.

•

To

submit

the PD/NOV to the next reviewer, select the person’s name under the Next

Reviewer tab. Click the gray preview action link at the top of the screen and “Send to Next

Reviewer” >continue > confirm.

•

To

save

your work at any time, click the gray preview action at that top of the screen and

“Save Action Without Submitting”, >continue > confirm

•

To

return to a saved PD/NOV

, click pending actions under the Position Descriptions menu

Review/approve a vacancy

•

Click on vacancies > view pending

•

Find the vacancy waiting for approval and click “

View

” under the vacancy title

•

Scroll to review details of the vacancy

•

To edit the vacancy, first click ‘

edit

’ located above the Vacancy Status bar, then the red

Vacancy Information tab.

•

To add notes, click on the Notes/History tab, scroll to ‘Add Notes’ field, add your comments and

click “Add Notes”

•

To submit, click to a reviewer, click the Next Reviewer tab and select the name of the next

reviewer, then continue to next page.

•

Select “Approve NOV and Send to Next Reviewer” > continue > confirm

•

These actions will send an email to the person you have indicated as an alert to review the

vacancy

View applications

•

Click on vacancies > view active

•

Locate your vacancy; click on “

View

” under the vacancy title

•

Locate applicant name, click on ‘

View Employment App’

or click on the Resume/Curriculum

Vitae, Cover Letter, or Other Document listed there.

These open in a separate window

•

To view all application materials at once, click on the word ‘All” in the far right column, then

“view multiple applications” or “view multiple documents” near the bottom of the screen

•

To print all application materials, view as above and use your browser ‘Print’ button

Create a list of applicants for mail merge, emails, etc.

•

Click on

vacancies > view active

•

Locate your vacancy; click “

Get Reports List

”

•

Click on ‘Applicant Address List’ and generate report

•

Use your mouse to select and copy the list

•

Open Word or Excel (keep cursor in upper left cell) and paste

Enter Applicant Screening Results:

After you have reviewed applicant’s materials,

•

Click on “vacancies > view active”

•

Locate your vacancy and click “

View

” under the title

•

Locate the Applicants tab, scroll to the applicant record you want to record

•

Click “

Complete Matrix and Change Status

” located under the applicant’s “Status” column

•

Select the appropriate change to make: status, rating and/or comments. Then ‘continue to

confirm page’, then ‘save status changes’.

View ‘

What Applicants See

” to understand what

the change in status will display to the applicant.

•

To change multiple applicants, click the boxes on the far right “All/None” column for those

applicants that you want to change (or click ‘All’ on the ‘All/None column header to select all

applicants), then click “change multiple applicant statuses” located at the bottom of the

applicant list

Complete and Submit Hire (PEMF)

•

Identify the applicant selected by changing status to “Selected for Hire”

•

Click on the “

Complete PEMF”

link that appears in the applicant’s record

•

Click “

Start Action

” to initiate and then “

Start Action

” to confirm

•

Complete/edit all the fields on the PEMF

•

continue to next page to complete Recruitment Results

•

Click on view action summary at the bottom of the screen to save

•

At the NOV, click on ‘Next Reviewer’ tab, select the name of the person who should receive

email notification to review the hire selection

•

Click continue to next page or

vi

ew vacancy summary and select “Approve Hire and Send to

Next Reviewer” >

continue

> confirm