RxSentry Tutorial for Prescribers, Pharmacists, and Medicaid Staff

Health Information Designs, Perspection Inc.

Informations

• Publié par: Tapav
• Nombre de lectures: 31
• Langue: English

Extrait

Minnesota Prescription Monitoring Program


Tutorial for Prescribers, Pharmacists,
and Medicaid Staff
v1.0



April 2010

391 Industry Drive • Auburn, AL 36832 • Phone: [phone] • Fax: [phone]
Auburn, Alabama • Jackson, Mississippi • Little Rock, Arkansas • Salisbury, Maryland
Minnesota Board of Pharmacy Tutorial for Prescribers, Pharmacists, and Medicaid Staff
Table of Contents
1 Using RxSentry ..................................................................................................... 3
Log On to RxSentry ..................................................................................................... 3
Query on Recipient of Controlled Substances ................................................................. 5
View Query Status ....................................................................................................... 9
2 Assistance and Support ...................................................................................... 10
Technical Assistance ................................................................................................... 10
Administrative Assistance ............................................................................................ 10
Document Information ............................................................................................. 11
Copyright © 2010 Health Information Designs, Inc. ii Minnesota Board of Pharmacy Tutorial for Prescribers, Pharmacists, and Medicaid Staff
1 Using RxSentry
Log On to RxSentry
Perform the following steps to log on to RxSentry:
1 Open an Internet browser window. In the address bar, type
www.pmp.pharmacy.state.mn.us, and then press [Enter].
A window similar to the following is displayed:

2 Click Login to RxSentry PMP Database. The following window is displayed:

Copyright © 2010 Health Information Designs, Inc. 3 Minnesota Board of Pharmacy Tutorial for Prescribers, Pharmacists, and Medicaid Staff
3 Type your user name in the User name field.
4 Type your password in the Password field.
5 Click OK.
The left side of RxSentry home page contains the RxSentry menu, and the right side
of the window contains the results of the menu function selected.
Notes:
• Accounts time out after five (5) minutes of inactivity, and you must log on again to
access the system.
• User account passwords are valid for six (6) months. When the password expiration
date is met, a message appears stating that your password must be changed. You
will be prompted to enter your current password and to create a new password.

Copyright © 2010 Health Information Designs, Inc. 4 Minnesota Board of Pharmacy Tutorial for Prescribers, Pharmacists, and Medicaid Staff
Query on Recipient of Controlled Substances
This function is used to create queries that can be used to report information about
recipient usage of controlled substances.

Tip for first time users:
Make your query as general as possible, and then drill down to more specific information
once you have identified the person that are looking for. For example, you could enter
the last name of the individual, the first letter of the first name, a target birth date
(required field), and then submit your query. When the preliminary results are displayed
on the screen, you can highlight the person that you want to query and then click
Request to submit the query for processing. (Note: If you enter a specific birth date
for an individual and the query results are blank, click the Within field just below the
Target DOB field and resubmit the query with a wider date range, for example, within
two years of the birth date, to create a query with a broader search criteria.)
Once you have submitted the query for processing, you must click View Query Status
on the home page, and then click the Job Sequence ID number to view the report you
requested. (Note: If the Job Sequence ID number is black, click your browser’s
refresh button to refresh the screen. When the query is ready for viewing the Job
Sequence ID number will be highlighted in a different color.)

Perform the following steps to create a query:
1 Log on to RxSentry.
2 From the home page, click Rx Query. The following window is displayed:

You must authenticate the query by indicating the query is for a valid reason and
that you are authorized to submit the query.
Note: Without selecting the I accept the above conditions check box, you will
not be able to access the provider query screen.
Copyright © 2010 Health Information Designs, Inc. 5 Minnesota Board of Pharmacy Tutorial for Prescribers, Pharmacists, and Medicaid Staff
3 Select the I accept the above conditions check box. A window similar to the
following is displayed:

4 Complete the information on the Recipient Query window, using the field
descriptions in the following table as a guideline:
Field Name Usage
Recipient Name (Required) Type the recipient’s last name. You may use the
“Begins with” or “Sounds like” options if the actual last name Last
is not known.
You may also search for a specific recipient by using partial
text, for example, type Smi to display a list of recipients
containing Smi in the first three letters of their last name.
Note: Using either the “Begins with” or “Sounds like” options
may produce better results, particularly if alternate spellings
for a name exist, or if the name contains a suffix such as Jr. or
Sr.
Recipient Name (Required) Type the recipient’s first name. You may use the
“Begins with” or “Sounds like” options if the actual first name First
is not known.
You may also search for a specific recipient by using partial
text, for example, type Tho to display a list of recipients
containing Tho in the first three letters of their first name.
Sex Click the down arrow and select the gender of the recipients
to include in your search.
If in doubt, choose the “All” option.
Copyright © 2010 Health Information Designs, Inc. 6 Minnesota Board of Pharmacy Tutorial for Prescribers, Pharmacists, and Medicaid Staff
Field Name Usage
Target DOB (Required) Type the recipient’s date of birth using the
mm/dd/yyyy format.
Note: Even if the exact DOB is known, it can be helpful to
also select “1 Year” or “2 Years” in the Within field.
Within Used in conjunction with the Date of Birth field to specify a
time range within which to match the date of birth.
County Selection Narrow your search by selecting a specific country name, or
accept the default option of “Statewide” to produce a wider
range of results.
ZIP code selection Narrow your search by typing a specific ZIP code, or leave this
field blank to produce a wider range of results.
Dispensed Timeframe Use this field to enter a specific start date for the dispensing
From time frame, for example, 01/01/09.
Dispensed Timeframe To Use this field to enter a specific end date for the dispensing
time frame, for example, 01/31/09.
Table 1 - Recipient Query Window Field Descriptions
5 Once all criteria has been entered or selected, click Submit. A window similar to the
following is displayed:

Copyright © 2010 Health Information Designs, Inc. 7 Minnesota Board of Pharmacy Tutorial for Prescribers, Pharmacists, and Medicaid Staff
6 From the Recipient Report section of this window, click the desired recipient’s
name, and then click Request. A window similar to the following is displayed:

7 Click Generate Report to begin the report processing. A message similar to the
following is displayed:

Note: The query will remain in the database for 14 days, after which it will be
automatically removed.
Continue to View Query Status.
Copyright © 2010 Health Information Designs, Inc. 8 Minnesota Board of Pharmacy Tutorial for Prescribers, Pharmacists, and Medicaid Staff
View Query Status
This function allows you to check the status of a submitted query. The Status column
on the View Report Queue window displays one of the following query statuses:
• Approved/Queued – the query has been approved and is processing.
• Approved/Done - the query has been approved, processed, and is available for
viewing.
Perform the following steps to view the status of a query or several queries:
1 Log on to RxSentry.
2 From the home page, click View Query Status. A window similar to the following is
displayed:

Note: The output format for all reports is portable document format (PDF).
3 If the report is ready for viewing, the Job Sequence ID field contains a hyperlink to
the report. Click the hyperlink for the desired report.
4 On the window that is display, select one of the following options:
• Click Open to open the report for viewing.
• Click Save to save the report to a specific location for viewing at a later time.
• Click Cancel to return to the previous window.
Note: Queries are automatically removed from the report queue after 14 days.
Copyright © 2010 Health Information Designs, Inc. 9 Minnesota Board of Pharmacy Tutorial for Prescribers, Pharmacists, and Medicaid Staff
2 Assistance and Suppo