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June 2010 Dear AISD Friends and Family, As representatives of the Community Bond Oversight Committee (CBOC), we are pleased to share with you the results of the recent Bond Programs Surveys. Thank you to those who responded to the survey – your feedback is important to the implementation of current and future bond programs and we truly appreciate your participation. The annual surveys, administered to parents, teachers and staff at campuses with recently completed renovations and improvements, allow us to receive feedback from the community on the progress of the 2004 and 2008 Bond Programs at an individual facility level. Once the survey is complete, AISD staff, contractors and the CBOC go through a deliberate process to review and respond to the feedback provided by the community. The results are first compiled into a report for the review of a subcommittee of the CBOC. After reviewing, the committee meets with AISD staff, including AISD Construction Management Director Curt Shaw, to analyze and discuss on a campus-by-campus basis the specific feedback addressed in the survey. AISD project managers for each facility are informed of any concerns and work with contractors and staff at campuses to resolve the issues. The feedback from the surveys is being used not only to address any current issues but to also know what to be aware of as we continue to work on bond program projects and plan for future renovation and improvement ...
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June 2010



Dear AISD Friends and Family,


As representatives of the Community Bond Oversight Committee (CBOC), we are pleased to
share with you the results of the recent Bond Programs Surveys. Thank you to those who
responded to the survey – your feedback is important to the implementation of current and
future bond programs and we truly appreciate your participation.

The annual surveys, administered to parents, teachers and staff at campuses with recently
completed renovations and improvements, allow us to receive feedback from the community
on the progress of the 2004 and 2008 Bond Programs at an individual facility level.

Once the survey is complete, AISD staff, contractors and the CBOC go through a deliberate
process to review and respond to the feedback provided by the community. The results are
first compiled into a report for the review of a subcommittee of the CBOC. After reviewing, the
committee meets with AISD staff, including AISD Construction Management Director Curt
Shaw, to analyze and discuss on a campus-by-campus basis the specific feedback addressed
in the survey. AISD project managers for each facility are informed of any concerns and work
with contractors and staff at campuses to resolve the issues.

The feedback from the surveys is being used not only to address any current issues but to
also know what to be aware of as we continue to work on bond program projects and plan for
future renovation and improvement projects.

Please take time to review the following documents, included is a comprehensive report on the
number of responses per campus, results of quantifiable data, and feedback from AISD on
your comments organized by campus.

For more information on the 2004 and 2008 Bond Programs, visit www.TheAppleAtWork.com,
and for any questions or concerns related to the bond programs, please call the hotline at
512.414.BOND (2663) or use the form available at www.TheAppleAtWork.com.


Thank you,

AISD’s 2004 and 2008 Bond Programs Community Bond Oversight Committee


Willis Adams Staley Gray Mary Ann Neely
Ramon Alvarez Jackie Hawkins Sarah Price
Margarito Aranda Lawrence Huang Jim Recek
Mary Ann Auster Bobby Jenkins * Steve Rogers
Mark Boyden Cindy Lara Arthur Turner
Cari Clark Rashaanne Lewis Jeff Walker
Kennard H. Wright Nan Clayton Eliza May *
Ashton Cumberbatch* Beverly Mendez Peck Young
Janet Dewey Carolyn Merritt

* Denotes tri-chair June 2010


AISD Bond Programs Surveys Participation



Faculty/Staff Parent TOTAL
Surveys Surveys SURVEYS
Completed Completed COMPLETED
RENOVATIONS
Allison Elementary School 19 3 22
Bedichek Middle School 21 0 21
Burnet Middle School 66 2 68
Doss Elementary School 23 0 23
Eastside Memorial High School 10 2 12
Lamar Middle School 49 0 49
Lanier High School 35 0 35
Mathews Elementary School 13 0 13
Menchaca Elementary School 22 0 22
Nelson Field Bus Terminal 40 6 46
Saegert Bus Terminal 3 1 4
Webb Middle School 21 5 26
Wooldridge Elementary School 29 68 97
TOTAL 351 87 438

June 2010

AISD Bond Programs Surveys Results
 
Level  of  Satisfaction  
100%
91% 90%
88% 87%
80%
60%
40%
20%
0%
Community involvement Process to solicit Interaction with AISD bond Quality of AISD
community opinions personnel communication
 June 2010

AISD Bond Programs Surveys Results
 
Level  of  Satisfaction  
100%
81%
79%
80%
71%
60%
40%
20%
0%
Safety Efficiency Quality
 
 June 2010

AISD Bond Programs Surveys Results
 
Level  of  Understanding  
100%
80%
58% 60%
53%
40%
20%
0%
Know about design and construction Know who to contact with questions
 
 June 2010
AISD Bond Programs Surveys Feedback
DOSS ELEMENTARY SCHOOL
 
The following issues were identified in the Bond Programs Survey concerning the renovations at
Doss Elementary School. To maintain confidentiality, these issues have been compiled without
using any participant’s exact comment. The feedback on specific issues outlined below was provided
by AISD staff and the project manager for renovations at your campus. Comments relating to topics
outside of the scope of the bond programs are not addressed in this feedback.

Survey participant comments are identified in bold and are immediately followed by AISD feedback
on each comment.


Construction Issues

• Certain construction activities should not take place during the school year or during
school hours. Why was so little activity taking place during the summer?

The scope, size and tremendous number of projects in the bond programs require construction
to occur during the entire calendar year, not just during the summer months. The goal is to not
have construction activities negatively impact the school’s education mission or to minimize that
negative impact if it is unavoidable. Full discussion with the school administration is standard
practice when construction schedules require coordination with school activities. Additionally,
often the availability of materials or the delivery of equipment will dictate when certain work
activities can take place.

• A list of construction projects should be posted in a highly visible place in the school.

During AISD’s 1996 Bond Program, signs detailing the scope of work were placed at each
school in a prominent exterior location during the construction of their respective projects. With
few exceptions, after a few months, the signs had been vandalized and became eyesores, and
many were removed at the request of the campuses.

Prior to the start of any bond project on a campus, a Campus Task Force (CTF) is established.
The CTF is a five- to six-member committee, appointed by the principal, with representation from
instructional staff, administrative staff, parents, and community. The CTF acts as the campus
oversight team for the implementation of the bond project scheduled for that campus. The CTF
meets regularly with the AISD project manager, the project architect/engineer, the construction
manager or general contractor, and a maintenance department representative. The CTF is
provided with information and updates on the projects and asked to disseminate that information
to the CAC, PTA, and other staff, parents, and community members.

Project information for all AISD campuses and facilities is available at
www.TheAppleAtWork.com. The District encourages all interested parties to sign up for bond
information email updates. The bond hotline 512-414-BOND (2663) may be called for any
questions or comments. This number is also posted on the website.
Once a year, in the spring/summer, a detailed insert on bond programs is distributed in the
Austin American-Statesman and Ahora Sí!. Electronic versions of current and past reports are
available at www.TheAppleAtWork.com.
6 June 2010
AISD Bond Programs Surveys Feedback
DOSS ELEMENTARY SCHOOL
 
Safety/Security Issues

• Although it was taken care of after a complaint was made, nails in the parking lot led to
flat tires.

Although every effort was made to avoid construction debris on any portion of the campus, the
project team does acknowledge that the parking lot where the construction workers parked their
vehicles did have some nails or screws that fell off the backs of the trucks. Once we were
notified of this situation, the contractor made regular sweeps with a magnet to pick up any
material that may have fallen onto the pavement and was not picked up by the workers.

Not Meeting Needs/Additional Needs

• A sink faucet needs to be replaced to fix the water flow issue.

The problem may not be with the faucet. The AISD Service Center plumbing shop has been
contacted to investigate this situation and take corrective action.

• Fourteen classrooms are in portable buildings. Why wasn’t a new wing built to
accommodate those classes?

Additional classrooms were not part of the 2004 or 2008 Bond Programs scopes of work for
Doss.

Each year the District works with campus administrators to:
• Review the latest data on school enrollment, capacity and utilization;
• Assess campus needs; and
• Determine where relief is needed and how to provide that relief.

Relief from overcrowding may be provided by:
• Adding portables;
• Revising school attendance zones;
• Revising campus utilization plan; or
• Recommending that future classrooms be constructed, or that a new school that can help
relieve overcrowding be constructed as part of a bond program.

• Why was a new gym built when we already have one?

The cafeteria at Doss was undersized for the number of students it had to serve. The original
concept in the 2004 Bond Program to solve the problem was to add on to the gymnasium to
maintain an adequately sized space, and to expand the cafeteria into a portion of the existing
gym space. The presence of major electrical service and other utilities at the eastern end of the
existing gym, as well as the fact that the floor level at the eastern end of the gym was about six
feet above the ground level, made the original building expansion plans overly expensive to
construct. With the concurrence of the campus administration, an alternative design was
developed to construct a new free-standing gymnasium, and to expand the cafeteria and
additional kitchen storage space into the existing gymnasium space.

7 June 2010
AISD Bond Programs Surveys Feedback
DOSS ELEMENTARY SCHOOL
 
On-time Issues

• Some of the work is taking a long time to complete.

Due to the extensive scope of work scheduled under the 2004 Bond Program at Doss, the work
was divided into four different projects, with the construction performed by three different
contractors over a three-year period of time.
Miscellaneous

• It was difficult to get answers from the project staff and contractors.

Prior to the start of any bond project on a campus, a Campus Task Force (CTF) is established.
The CTF is a five- to six-member committee, appointed by the principal, with representation from
instructional staff, administrative staff, parents, and community. The CTF acts as the campus
oversight team for the implementation of the bond project scheduled for that campus. The CTF
meets regularly with the AISD project manager, the project architect/engineer, the construction
manager or general contractor, and a maintenance department representative. The CTF is
provided with information and updates on the projects and asked to disseminate that information
to the CAC, PTA, and other staff, parents, and community members.
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