Audit RFP

Esagonzalez

Description

Board of DirectorsCommander Jim Reid, Chair Marilyn Gifford, M.D. Chief Carl Tatum, Vice-Chair Jack Sharon, M.D. Dan Molner, LCSW, Secretary Mayor Jeri Howells T. Wayne Florek, Treasurer Mark Watkins Chief Tommy Smith John Scorsine Councilmember Randy Purvis Commissioner Sallie Clark (Alternate) Councilmember Tom Gallagher (Alternate) Commissioner Dennis Hisey October 22, 2010 Subject: Informal Request for Proposal (RFP) for 2010 Annual Financial Audit Services The El Paso County Emergency Services Agency (ESA) requests proposals from interested individuals or firms to perform annual financial audit services. The selected firm will audit the ESA’s 2010 financial statements, with an option to perform future year audits at the ESA’s discretion. Details on the expectations are contained in this informal RFP. Background: The ESA was created by an intergovernmental agreement between the City of Colorado Springs and El Paso County to provide for ground emergency ambulance transport service in an exclusive service area that includes most of El Paso County. It does so through a five-year contract with American Medical Response of Colorado, Inc. that went into effect on January 1, 2009. The ESA is governed by a 12-member appointed board that consists of elected officials, emergency medical services professionals, and citizens. It receives no tax revenues. Instead, the ESA’s operating expenses are funded entirely by contract ...

Informations

• Publié par: Upru
• Nombre de lectures: 36
• Langue: English

Extrait

1

Board of Directors

Commander Jim Reid, Chair

Marilyn Gifford, M.D.

Chief Carl Tatum, Vice-Chair

Jack Sharon, M.D.

Dan Molner, LCSW, Secretary

Mayor Jeri Howells

T. Wayne Florek, Treasurer

Mark Watkins

Chief Tommy Smith

John Scorsine

Councilmember Randy Purvis

Commissioner Sallie Clark

(Alternate) Councilmember Tom Gallagher

(Alternate) Commissioner Dennis Hisey

October 22, 2010

Subject:

Informal Request for Proposal (RFP) for 2010 Annual Financial Audit

Services

The El Paso County Emergency Services Agency (ESA) requests proposals from interested

individuals or firms to perform annual financial audit services.

The selected firm will audit the

ESA’s 2010 financial statements, with an option to perform future year audits at the ESA’s

discretion.

Details on the expectations are contained in this informal RFP.

Background:

The ESA was created by an intergovernmental agreement between the City of Colorado

Springs and El Paso County to provide for ground emergency ambulance transport service in an

exclusive service area that includes most of El Paso County.

It does so through a five-year

contract with American Medical Response of Colorado, Inc. that went into effect on January 1,

2009.

The ESA is governed by a 12-member appointed board that consists of elected officials,

emergency medical services professionals, and citizens.

It receives no tax revenues.

Instead,

the ESA’s operating expenses are funded entirely by contract administration fees paid by the

ESA’s ground emergency ambulance contractor.

The ESA also administers an EMS grant

program that provides EMS training, equipment and supplies for EMS providers in El Paso

County.

Funding for the grant program come from assessments received from the contractor as

liquidated damages for violations of response time and other performance standards included in

the contract.

The ESA does not employ any staff directly; instead, it contracts with the City of Colorado

Springs and El Paso County for employees to perform business administration and contract

compliance services.

The ESA’s proposed 2011 budget is attached, and more information

regarding the ESA can be found on its website at

www.esaboard.org

.

Scope of Work:

The scope of work that is included in this request for proposals is as follows:

•

Conduct an annual financial audit pursuant to §5.5 of the Intergovernmental Agreement

Concerning the El Paso County Emergency Services Agency.

•

Deliver a written audit report that meets the requirements of the Local Government Audit

Law (CRS §29-1-603).

2

Process:

The selection process for this contract will be conducted using a flexible and informal

solicitation.

The individual or firm will be selected by a small committee with representatives

selected by the ESA Board of Directors.

If you choose to submit a proposal, you should do so in a thorough yet concise fashion.

Proposals are to be prepared at your own expense.

Your proposal should address, at a

minimum, the following information:

•

experience conducting financial audit services for local governments;

•

price, including professional services and additional costs for travel, copies, or

other variables; and

•

estimated time requirements to conduct audit, based on information regarding

the ESA’s financial history.

If you or your firm is interested in responding to this invitation, please send your proposal to:

Eileen Gonzalez, Contract Business Administrator

El Paso County Emergency Services Agency

2880 International Circle, Suite L110

Colorado Springs, Colorado

80910

[phone]

[e-mail]

You may contact me to discuss this matter further and determine whether or not you wish to

submit a proposal.

After receiving proposals, the ESA may choose to have a meeting or

conference call with a select number of proposers.

The ESA then intends to select a firm or

individual based on the ESA’s best interest.

Please submit your proposal in a sealed envelope labeled “Annual Audit Services” to

2880 International Circle, Suite L110, Colorado Springs, CO 80910, Attention: Eileen

Gonzalez.

Proposals are due in our office no later than

November 19, 2010

, by the close of

business.

Please provide

four (4)

copies of your proposal.

Thank you for your interest in this project.

I look forward to receiving your proposal.

Sincerely,

Eileen Lynch Gonzalez

Contract Business Administrator

Office [phone]

Cell [phone]

[e-mail]

www.esaboard.org

EXHIBIT A

2010 Budget

2011 Budget

ESA Administration

220,000

220,000

Operating Revenues Subtotal (Contract Administration)

220,000

220,000

Other Operational Revenue*

Interest

5,159

4,500

Compliance Assessments (Allocated to Grants Fund)

43,295

40,000

Operating Revenues Subtotal

(Other)

48,454

44,500

268,454

264,500

City of Colorado Springs Business Administration

109,000

109,000

El Paso County Compliance Administration

53,197

51,000

Office Space

24,000

24,000

Legal Fees

20,000

20,000

Financial Audit / Accounting

6,500

7,000

Insurance

3,268

3,500

Office Expenses

3,000

3,000

Information Services

500

500

Staff Training / Skills Developmen

t

500

500

Operating Expenses Subtotal (Contractor Administration)

219,965

218,500

Other Operational Expenses*

Grants (From Actual / Available Compliance Penalties Only)

48,454

44,500

Operating Expenses Subtotal (Other)

48,454

44,500

268,419

263,000

35

1,500

Contract Administration

(Per Agreement)

TOTAL OPERATING EXPENDITURES (All Sources)

VARIANCE:

REVENUES OVER EXPENDITURES

— Surplus / (Deficit)

2011 BUDGET

EL PASO COUNTY EMERGENCY SERVICES AGENCY (ESA)

OPERATING REVENUES

Contract Administration

(Per Agreement)

TOTAL OPERATING REVENUES (All Sources)

OPERATING EXPENDITURES