PPS 2010 Dependent Eligibility Audit RFP - FINAL

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Description

Pittsburgh Public SchoolsDependent Eligibility AuditProposal RequestEffective August 1, 2010Pittsburgh Public SchoolsCompany Overview• Pittsburgh is the largest of 43 school districts in Allegheny County and second largest in Pennsylvania. The District serves approximately 28,000 students in Kindergarten through Grade 12 in 65 schools• In addition, Early Childhood programs serve three- and four-year-olds in classrooms across the city• There are more than 5,400 employees enrolled in the current health and welfare programs2Pittsburgh Public SchoolsIntroduction• Pittsburgh Public Schools is interested in conducting a Dependent Eligibility Audit. Therefore, we are looking for a quality, cost effective solution to conduct this audit for the Pittsburgh Public Schools• It should also be stressed that solutions and service will be a key consideration in the selection process. As such, your proposal should place emphasis on your scope of services and ability to deliver in the following areas: Program Administration Personnel Timeline and Delivery Audit Program and Technical Capabilities Reporting Capabilities• Please note that the low cost bidder may not be awarded this business if they do not predict excellence in the items listed above. Pittsburgh Public Schools will select a partner who provides a global, proactive audit solution. Describe what distinguishes your company from your competitors and why your company would be a good fit for ...

Informations

• Publié par: Awlui
• Nombre de lectures: 16
• Langue: English

Extrait

Dependent Eligibility Audit

Proposal Request

Effective August 1, 2010

Pittsburgh Public Schools

Pittsburgh Public Schools

2

Company Overview

•

Pittsburgh is the largest of 43 school districts in Allegheny County and second largest in

Pennsylvania. The District serves approximately 28,000 students in Kindergarten through Grade 12

in 65 schools

•

In addition, Early Childhood programs serve three- and four-year-olds in classrooms across the city

•

There are more than 5,400 employees enrolled in the current health and welfare programs

Pittsburgh Public Schools

3

Introduction

•

Pittsburgh Public Schools is interested in conducting a Dependent Eligibility Audit.

Therefore, we

are looking for a quality, cost effective solution to conduct this audit for the Pittsburgh Public

Schools

•

It should also be stressed that solutions and service will be a key consideration in the selection

process.

As such, your proposal should place emphasis on your scope of services and ability to

deliver in the following areas:



Program Administration



Personnel



Timeline and Delivery



Audit Program and Technical Capabilities



Reporting Capabilities

•

Please note that the low cost bidder may not be awarded this business if they do not predict

excellence in the items listed above.

Pittsburgh Public Schools will select a partner who provides a

global, proactive audit solution.

Describe what distinguishes your company from your competitors

and why your company would be a good fit for Pittsburgh Public Schools

Pittsburgh Public Schools

4

Program Administration

•

Provide details of your audit process including:



Description of personnel who will be assigned to Pittsburgh Public Schools



Details of their professional experience



Proposed interaction with Pittsburgh Public Schools administrators

•

Provide a

detailed

audit process with project features assuming a June 29, 2010 award date and

a August 1, 2010 effective date

•

Provide sample copies of:



Communications



Standard and ad hoc audit reporting

•

Provide sample contract language detailing audit responsibilities and requirements

Pittsburgh Public Schools

5

Financial Arrangements and Proposed Guarantees

•

Provide standard fee structure

•

Indicate any additional charges above the standard fees, such as:



Employee communication fees



System or programming costs



Reporting fees

•

Provide detail of proposed performance standards and guarantees:



Audit Accuracy



Document Processing



Website Guarantees



Customer Service

Pittsburgh Public Schools

6

Proposal Submission

•

Proposals must be delivered by

May 7, 2010 @ 12:00 PM EST

.

They should be sent to the

attention of:

TWO HARD COPIES PLUS ELECTRONIC FORMAT TO:

Debbie Blaha

Account Executive

Triad USA, Inc.

Three Gateway Center, Suite 1600

Pittsburgh, PA

15222

412-880-4999

412- 880-4998 fax

•

Questions and requests for additional information should be directed to Debbie Blaha , at the same

address and phone contact as above or via email [e-mail].

Pittsburgh Public Schools

7

References

•

Provide the names, addresses, and phone numbers of three educational references similar in size

and scope to Pittsburgh Public Schools

Pittsburgh Public Schools

8

Terms

Award or Rejection

•

All qualified proposals will be evaluated and the award will be made to the organization whose combination of cost and

services are deemed to best satisfy the objectives of Pittsburgh Public Schools.

Pittsburgh Public Schools reserves the

right to accept or reject any proposal submitted.

This document is in no way to be misconstrued as a commitment to

purchase on the part of Pittsburgh Public Schools.

Binding Proposal Acknowledgment

•

It will be assumed that all representations made in your proposal will be binding until September 1, 2010 and that your

organization has agreed to all requirements of the RFP unless specifically stated otherwise in the format of your

proposal.

•

Pittsburgh Public Schools reserves the right to accept or reject any response to the RFP without explanation.

The

bidder will absorb all costs of the response and Pittsburgh Public Schools cannot be held accountable for any costs

incurred for the bidding process.

Confidentiality Statement

•

The information provided in this proposal is confidential and proprietary to Pittsburgh Public Schools and has been

furnished on a confidential and restricted basis, and is submitted only for your internal use to evaluate the proposal.

In

consideration of the receipt of this document, you agree not to use this information except in the evaluation of this

proposal or reproduce or make this information available to any party in any manner except to your organization’s

employees who are directly responsible for the evaluation of its contents.

Your organization is given a non-transferable

right to reproduce this work only for its own internal purposes described above and to prepare derivative works for such

purposes.

Any other reproduction or use, and any display or other disclosure or dissemination to other parties, by any

method now known or later developed, of this material or the information contained herein, in whole or in part, without

the prior written consent of Pittsburgh Public Schools is strictly prohibited.

Pittsburgh Public Schools

9

Process Timeline

Rate & Benefit Confirmation Request Released

April 14, 2010

Individual Vendor Discussions

April 19 - 23, 2010

Vendor Response Due

May 7, 2010 @ 12 pm EST

Review and Negotiations

May 10 – 19, 2010

Finalize Vendor Offerings

June 15, 2010

Finalist Decision Released

June 29, 2010

Audit Begin Date

August 1, 2010