Budget and Audit Committee Minutes
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Budget and Audit Committee Minutes

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3 pages
English

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Budget and Audit Committee Minutes April 21, 2010 Call to Order At 9:00 a.m. Chair Daugherty called the Budget and Audit Committee meeting to order. Approval of Agenda Commissioner Romer-Sensky moved to approve the agenda, seconded by Chair Daugherty. Motion carried. Introductions Commissioners: Chair David Daugherty, Commissioner Romer-Sensky Staff: Administrator Michael Rench, CFO Chris Hansen, Fiscal Officer Marc Protsman, Budget Analyst Amadou Diallo, Legislative Liaison Brandi Scales, Contract Services Director Kathy Luebbert, Executive Assistant Shirley Marchi Guests: Julie Kiel, OARF; Jessica Hart, OH Association of Goodwill Industries, Phil Craig, OARF Consultant Teleconference participants: Commissioner Williams, Commissioner Bauer Approval of Minutes Commissioner Romer-Sensky moved to approve the February 24, 2010 Committee minutes, seconded by Commissioner Williams. Motion carried. Public Comment None. March FFY 2010 Monthly Budget Report CFO Hansen reported on the March FFY 2010 Budget Report via a PowerPoint presentation (attachment A). Commissioners inquired about the capacity and use of case service dollars regarding the VRP3 program. Administrator Rench stated we transfer RSC mature caseloads to VRP3 counselors to help move consumers off our waiting list. Commissioner Williams stated he has a concern that a consumer is being transferred from RSC to a VRP3 in the middle of their plan. Contract ...

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Budget and Audit Committee Minutes
April 21, 2010
Call to Order
At 9:00 a.m. Chair Daugherty called the Budget and Audit Committee meeting to order.
Approval of Agenda
Commissioner Romer-Sensky moved to approve the agenda, seconded by Chair
Daugherty.
Motion carried.
Introductions
Commissioners:
Chair David Daugherty, Commissioner Romer-Sensky
Staff:
Administrator Michael Rench, CFO Chris Hansen, Fiscal Officer Marc Protsman,
Budget Analyst Amadou Diallo, Legislative Liaison Brandi Scales, Contract Services
Director Kathy Luebbert, Executive Assistant Shirley Marchi
Guests:
Julie Kiel, OARF; Jessica Hart, OH Association of Goodwill Industries, Phil
Craig, OARF Consultant
Teleconference participants:
Commissioner Williams, Commissioner Bauer
Approval of Minutes
Commissioner Romer-Sensky moved to approve the February 24, 2010 Committee
minutes, seconded by Commissioner Williams.
Motion carried.
Public Comment
None.
March FFY 2010 Monthly Budget Report
CFO Hansen reported on the March FFY 2010 Budget Report via a PowerPoint
presentation (attachment A).
Commissioners inquired about the capacity and use of
case service dollars regarding the VRP3 program.
Administrator Rench stated we
transfer RSC mature caseloads to VRP3 counselors to help move consumers off our
waiting list.
Commissioner Williams stated he has a concern that a consumer is being
transferred from RSC to a VRP3 in the middle of their plan.
Contract Services Director
Luebbert responded no individual would be transferred without the options being
explained and the individual making an informed choice and giving consent.
HRSA Brain Injury Grant –
CFO Hansen reported Health and Human Services (HHS) is
withholding the current year Brain Injury grant pending a discussion with RSC.
The
grant was scheduled to begin April 1, 2010.
RSC has cancelled its related agreement
with the Brain Injury Association of Ohio (BIAOH) as the new grant funds are not
available.
Administrator Rench stated RSC and BIAOH have to redefine their
relationship. Commissioners requested an update at the May 19
th
Commission Meeting.
Budget and Audit Committee Minutes
April 21, 2010
Page 2
OARF – request to extend contract –
CFO Hansen reported OARF is requesting, and
the Administration supports, a one year extension of their contract through SFY 11
.
The current agreement regarding the accreditation program expires June 30, 2010 and
approximately half of the earmarked funds remain unspent.
Staff reported that progress
continues under this agreement and periodic meetings are being held with OARF
representatives to monitor progress.
Commissioner Rome-Sensky, moved that the Budget & Audit Committee recommend to
the full Commission that the agreement and related funding regarding the Accreditation
Compliance and Monitoring project with the Ohio Association of Rehabilitation Facilities
be extended for an additional year through State Fiscal Year 2011.
No additional funds,
beyond the original earmark of $250,000, are being authorized,
Discussion:
Commissioner Williams stated without production of tangible deliverables,
is the contract being extended because the work is not done?
Ms. Kiel, OARF,
responded that work was done and reported to the full Commission at the January,
2010 Commission meeting.
The amount of dollars left over will be expanded in the
following year.
seconded by Commissioner Williams.
Motion carried.
VRP3 Update
Contract Services Director Luebbert reported on the VRP3 Quality Assurance (QA)
Summary (attachment B).
She is working QA Manager Janet Cool and reviewing
related comments from the Café Conversations.
Contract Services is planning to
initiate Café Conversations with the VRP3 program partners. Meetings are to be held
within the next two months.
Ms. Luebbert further reported five proposals for the current
RFP have been received.
A new RFP will be issued at the end of April.
FFY 11 Budget Guidance/Biennial Budget
CFO Hansen reported that RSC has not yet received guidance from OBM regarding the
2012/2013 biennial budget.
However, in preparation for the upcoming federal budget,
Fiscal sent out guidance internally to staff for FFY 11.
Ms. Hansen stated that a “cost-
per-unit” model is to be implemented in the FFY 11 budgeting process.
She further
reported on the priorities and timing (attachment C) relating to the preparation of the
FFY 11 budget.
Stimulus ARRA Update
Latest Section 1512 ARRA Quarterly Reporting –
CFO Hansen indicated that the
quarterly stimulus reporting of both financial and job creation data is being done through
OBM, then conveyed by OBM for all state agencies to the federal government.
Minutes
April 21, 2010
Page 3
ARRA Projects – AWARE Round 2 Proposals -
In Round 2 for the IL/OB ARRA funds,
three proposals were received.
Two proposals were not within the scope with services
requested; one proposal was in scope.
Staff is reviewing the project and hopes to
move to contract negotiations soon.
In Round 2 of the VR ARRA program, 73
proposals were received.
Currently, staff is completing the scoring of these proposals.
Functioning of Committee (Are we doing the right things at the right times?)
Chair Daugherty asked the Committee members to consider, in light of recent news
impacting governments across the nation, if the Budget & Audit Committee was
addressing the right issues at the right times.
He suggested that perhaps Fiscal staff
could be asked to look at travel expenditures to insure RSC has the right people and
policies in place.
Commissioner Romer-Sensky stated the Budget and Audit
Committee could perhaps look at travel expenditures every six months.
Committee
members were asked to consider other areas that may need review or analysis for
discussion at future meetings.
Office Move Update
CFO Hansen reported that the structural build-out of the 150 building is complete and
the occupancy permit is to be signed on April 27, 2010.
Administrative staff is
scheduled to begin moving April 29
th
with the balance of the office move to be
completed the following week.
Future Committee meetings will be held at the 150
Campus View building.
Next Meeting
The next meeting of the Budget and Audit Committee is June 30, 2010 from 9:00 a.m. –
11:00 a.m. on the 3
rd
floor of the 150 building.
Adjourn
Commissioner Romer-Sensky moved to adjourn the meeting, seconded by Chair
Daugherty.
Motion Carried.
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