Budget and Audit Committee Minutes

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Informations

• Publié par: Jarak
• Nombre de lectures: 49
• Langue: English

Extrait

Budget and Audit Committee Minutes

April 21, 2010

Call to Order

At 9:00 a.m. Chair Daugherty called the Budget and Audit Committee meeting to order.

Approval of Agenda

Commissioner Romer-Sensky moved to approve the agenda, seconded by Chair

Daugherty.

Motion carried.

Introductions

Commissioners:

Chair David Daugherty, Commissioner Romer-Sensky

Staff:

Administrator Michael Rench, CFO Chris Hansen, Fiscal Officer Marc Protsman,

Budget Analyst Amadou Diallo, Legislative Liaison Brandi Scales, Contract Services

Director Kathy Luebbert, Executive Assistant Shirley Marchi

Guests:

Julie Kiel, OARF; Jessica Hart, OH Association of Goodwill Industries, Phil

Craig, OARF Consultant

Teleconference participants:

Commissioner Williams, Commissioner Bauer

Approval of Minutes

Commissioner Romer-Sensky moved to approve the February 24, 2010 Committee

minutes, seconded by Commissioner Williams.

Motion carried.

Public Comment

None.

March FFY 2010 Monthly Budget Report

CFO Hansen reported on the March FFY 2010 Budget Report via a PowerPoint

presentation (attachment A).

Commissioners inquired about the capacity and use of

case service dollars regarding the VRP3 program.

Administrator Rench stated we

transfer RSC mature caseloads to VRP3 counselors to help move consumers off our

waiting list.

Commissioner Williams stated he has a concern that a consumer is being

transferred from RSC to a VRP3 in the middle of their plan.

Contract Services Director

Luebbert responded no individual would be transferred without the options being

explained and the individual making an informed choice and giving consent.

HRSA Brain Injury Grant –

CFO Hansen reported Health and Human Services (HHS) is

withholding the current year Brain Injury grant pending a discussion with RSC.

The

grant was scheduled to begin April 1, 2010.

RSC has cancelled its related agreement

with the Brain Injury Association of Ohio (BIAOH) as the new grant funds are not

available.

Administrator Rench stated RSC and BIAOH have to redefine their

relationship. Commissioners requested an update at the May 19

th

Commission Meeting.

Budget and Audit Committee Minutes

April 21, 2010

Page 2

OARF – request to extend contract –

CFO Hansen reported OARF is requesting, and

the Administration supports, a one year extension of their contract through SFY 11

.

The current agreement regarding the accreditation program expires June 30, 2010 and

approximately half of the earmarked funds remain unspent.

Staff reported that progress

continues under this agreement and periodic meetings are being held with OARF

representatives to monitor progress.

Commissioner Rome-Sensky, moved that the Budget & Audit Committee recommend to

the full Commission that the agreement and related funding regarding the Accreditation

Compliance and Monitoring project with the Ohio Association of Rehabilitation Facilities

be extended for an additional year through State Fiscal Year 2011.

No additional funds,

beyond the original earmark of $250,000, are being authorized,

Discussion:

Commissioner Williams stated without production of tangible deliverables,

is the contract being extended because the work is not done?

Ms. Kiel, OARF,

responded that work was done and reported to the full Commission at the January,

2010 Commission meeting.

The amount of dollars left over will be expanded in the

following year.

seconded by Commissioner Williams.

Motion carried.

VRP3 Update

Contract Services Director Luebbert reported on the VRP3 Quality Assurance (QA)

Summary (attachment B).

She is working QA Manager Janet Cool and reviewing

related comments from the Café Conversations.

Contract Services is planning to

initiate Café Conversations with the VRP3 program partners. Meetings are to be held

within the next two months.

Ms. Luebbert further reported five proposals for the current

RFP have been received.

A new RFP will be issued at the end of April.

FFY 11 Budget Guidance/Biennial Budget

CFO Hansen reported that RSC has not yet received guidance from OBM regarding the

2012/2013 biennial budget.

However, in preparation for the upcoming federal budget,

Fiscal sent out guidance internally to staff for FFY 11.

Ms. Hansen stated that a “cost-

per-unit” model is to be implemented in the FFY 11 budgeting process.

She further

reported on the priorities and timing (attachment C) relating to the preparation of the

FFY 11 budget.

Stimulus ARRA Update

Latest Section 1512 ARRA Quarterly Reporting –

CFO Hansen indicated that the

quarterly stimulus reporting of both financial and job creation data is being done through

OBM, then conveyed by OBM for all state agencies to the federal government.

Minutes

April 21, 2010

Page 3

ARRA Projects – AWARE Round 2 Proposals -

In Round 2 for the IL/OB ARRA funds,

three proposals were received.

Two proposals were not within the scope with services

requested; one proposal was in scope.

Staff is reviewing the project and hopes to

move to contract negotiations soon.

In Round 2 of the VR ARRA program, 73

proposals were received.

Currently, staff is completing the scoring of these proposals.

Functioning of Committee (Are we doing the right things at the right times?)

Chair Daugherty asked the Committee members to consider, in light of recent news

impacting governments across the nation, if the Budget & Audit Committee was

addressing the right issues at the right times.

He suggested that perhaps Fiscal staff

could be asked to look at travel expenditures to insure RSC has the right people and

policies in place.

Commissioner Romer-Sensky stated the Budget and Audit

Committee could perhaps look at travel expenditures every six months.

Committee

members were asked to consider other areas that may need review or analysis for

discussion at future meetings.

Office Move Update

CFO Hansen reported that the structural build-out of the 150 building is complete and

the occupancy permit is to be signed on April 27, 2010.

Administrative staff is

scheduled to begin moving April 29

th

with the balance of the office move to be

completed the following week.

Future Committee meetings will be held at the 150

Campus View building.

Next Meeting

The next meeting of the Budget and Audit Committee is June 30, 2010 from 9:00 a.m. –

11:00 a.m. on the 3

rd

floor of the 150 building.

Adjourn

Commissioner Romer-Sensky moved to adjourn the meeting, seconded by Chair

Daugherty.

Motion Carried.