Minute - Policy and Audit Committee 4th November 2004

Clackmannanshire Council

Description

10 MINUTE OF MEETING of the POLICY AND AUDIT COMMITTEE held within the Council Chambers, Greenfield, Alloa, on THURSDAY TH4 NOVEMBER 2004. PRESENT Councillor Janet Cadenhead (Convener) Coor Donald Balsillie Councillor Keith Brown Coor Alastair Campbell Councillor Eddie Carrick (S) Coor Brian Fearon Councillor Helen McGregor Coor Margaret Paterson Councillor Reverend Sam Ovens IN ATTENDANCE Keir Bloomer, Chief Executive Garry Dallas, Director of Development and Environmental Services Dave Jones, Director of Services to People Jeni Graham, Director of Corporate Development Stewart Hutton, Performance Review Manager Muir Wilson, Head of Finance Ewart McAuslane, Head of Property Services John Gillespie, Head of Housing, Property and Benefit Advice APOLOGIES for absence were received from Councillor George Matchett, Councillor Carrick attended as substitute for CouncillorMatchett. ***** Prior to the commencement of the meeting, Councillor Cadenhead intimated that Councillor Brown’s Question to the Convener would be taken immediately after Item Two on the Agenda. ***** PA(04)23 INTERIM TREASURY STRATEGY REPORT There was submitted a report by Bill McLean, Payments Manager, Corporate Development, a copy of which had been circulated previously to each Member. The Committee heard a short presentation from Alan George, Director of Sector Treasury Services Ltd. The Convener thanked Alan for coming along to ...

Informations

• Publié par: Musar
• Nombre de lectures: 61
• Langue: English

Extrait

10

MINUTE OF MEETING of the POLICY AND

AUDIT COMMITTEE held within the Council

Chambers, Greenfield, Alloa, on THURSDAY

4

TH

NOVEMBER 2004.

PRESENT

Councillor Janet Cadenhead (Convener)

Councillor Donald Balsillie

Councillor Keith Brown

Councillor Alastair Campbell

Councillor Eddie Carrick (S)

Councillor Brian Fearon

Councillor Helen McGregor

Councillor Margaret Paterson

Councillor Reverend Sam Ovens

IN ATTENDANCE

Keir Bloomer, Chief Executive

Garry Dallas, Director of Development and

Environmental Services

Dave Jones, Director of Services to People

Jeni Graham, Director of Corporate

Development

Stewart Hutton, Performance Review

Manager

Muir Wilson, Head of Finance

Ewart McAuslane, Head of Property

Services

John Gillespie, Head of Housing, Property

and Benefit Advice

APOLOGIES

for absence were received from Councillor George Matchett, Councillor

Carrick attended as substitute for Councillor Matchett.

*****

Prior to the commencement of the meeting, Councillor Cadenhead intimated that

Councillor Brown’s Question to the Convener would be taken immediately after Item

Two on the Agenda.

*****

PA(04)23

INTERIM TREASURY STRATEGY REPORT

There was submitted a report by Bill McLean, Payments Manager, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee heard a short presentation from Alan George, Director of Sector

Treasury Services Ltd. The Convener thanked Alan for coming along to the meeting

and for the information he presented.

The Committee agreed to note the contents of the report.

11

PA(04)24

MINUTE OF MEETING OF THURSDAY 23

RD

SEPTEMBER 2004

There was submitted a Minute of the Meeting held on Thursday 23

rd

September 2004, a

copy of which had been circulated previously to each Member.

The Minute of the Meeting held on Thursday 23

rd

September 2004 was accepted as a

correct record and signed by the Convener.

PA(04)25

QUESTION TO THE CONVENER

There was a question to the Convener submitted by Councillor Brown.

Q.

“Can the Convener advise the committee what the deadline was for responses to

the current consultation on “Direct Elections to NHS Boards”, whether the Council

has made a response, and, if not, when Members will get the opportunity to

consider their response?”

A.

“I note Councillor Brown’s concern and will reply in writing as soon as possible.”

Action: Dave Jones, Director of Services to People

PA(04)26

AUDITED STATEMENT OF ACCOUNTS 2003/04

There was submitted a report by Martin Dunsmore, Accounting and Budgeting Manager,

Corporate Development, a copy of which had been circulated previously to each

Member.

The Committee agreed to note the Audited Statement of Accounts for 2003/04 and to

remit to full Council for approval.

Action: Jeni Graham, Director of Corporate Development

PA(04)27

ANNUAL AUDIT REPORT FOR THE YEAR ENDED 31

ST

MARCH 2004

There was submitted a report by Muir Wilson, Head of Finance, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the contents of the report as well as the Action Plan

agreed with officers at the end of the report. The Committee further agreed to remit the

Annual Audit Report for the Year Ended 31

st

March 2004 to full Council for approval.

Action: Jeni Graham, Director of Corporate Development

Councillor Brown left the meeting during discussion of the following item.

12

PA(04)28

GENERAL FUND REVENUE BUDGET MONITORING

There was submitted a report by Martin Dunsmore, Accounting and Budgeting Manager,

Corporate Development, a copy of which had been circulated previously to each

Member.

The Committee agreed to note the current forecast position.

PA(04)29

2004/05 TRADING OPERATIONS: AUGUST OUTTURN

There was submitted a report by Liz Shaw, Principal Accountant, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the performance of the Significant Trading Operations.

PA(04)30

HOUSING REVENUE ACCOUNT 2004/05 TO 31

ST

AUGUST 2004

There was submitted a report by Marion Marsden, Accountant, Corporate Development,

a copy of which had been circulated previously to each Member.

The Committee agreed to note the contents of this report.

PA(04)31

GENERAL SERVICES CAPITAL PROGRAMME 2004/05: AUGUST

OUTTURN

There was submitted a report by Kish Parmar, Principal Accountant, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the latest forecast position for the year and its impact on

the following year.

Councillor Balsillie left the meeting during discussion of the following item.

PA(04)32

INTERNAL AUDIT UPDATE

There was submitted a report by Jim Clarke, Chief Internal Auditor, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the contents of the report and to note that copies of the

full reports are available to Members on a confidential basis.

13

PA(04)33

REVIEW OF PERFORMANCE: FIRST HALF YEAR 2004/05

There was submitted a report by Rose Hetman, Policy and Strategy Officer, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed that as the Summary of Progress by Services had not been

submitted timeously, that this report be deferred to the next meeting of the Policy and

Audit Committee.

Action: Jeni Graham, Director of Corporate Services

PA(04)34

BEST VALUE TRANSITIONAL AUDIT

There was submitted a report by Stewart Hutton, Performance Review Manager,

Corporate Development, a copy of which had been circulated previously to each

Member.

The Committee agreed to note the action plan and particularly the comments on a

suggested review of the political structure.

PA(04)35

BEST VALUE REVIEW: BUILDING STANDARDS

There was submitted a report by Stewart Hutton, Performance Review Manager,

Stephen Bell, Head of Development Services and Chris McAdam, Support Services

Manager, Development and Environmental Services, a copy of which had been

circulated previously to each Member.

The Committee agreed to note the report and approve the findings and the action plan

subject to updates on progress being reported to the Review Panel and incorporated

into future performance reports to this Committee.

Action: Jeni Graham, Director of Services to People and

Garry Dallas, Director of Development and Environmental Services

PA(04)36

LABOUR MARKET STATISTICS: JANUARY – JUNE 2004

There was submitted a report by Ken Macdonald, Economic Services Manager, Chief

Executive’s Services, a copy of which had been circulated previously to each Member.

The Committee agreed to note the contents of the report.