Policy and Audit minute 23rd September 2004

Clackmannanshire Council

Description

4MINUTE OF MEETING of the POLICYAND AUDIT COMMITTEE held withinthe Council Chambers, Greenfield,rdAlloa, on THURSDAY 23SEPTEMBER 2004.PRESENT Councillor George Matchett(Vice-Convener)Councillor Donald BalsillieCouncillor Keith BrownCouncillor Alastair CampbellCouncillor Bobby McGill (S)Councillor Margaret PatersonProvost Derek Stewart (S)Councillor Reverend Sam OvensIN ATTENDANCE Keir Bloomer, Chief ExecutiveGarry Dallas, Director ofDevelopment and EnvironmentalServicesDave Jones, Director of Services toPeopleJeni Graham, Director of CorporateDevelopmentStewart Hutton, Performance ReviewManagerMuir Wilson, Head of FinanceGordon Stewart, Head of PropertyServicesJohn Gillespie, Head of Housing,Property and Benefit AdviceAPOLOGIES for absence were received from Councillor Janet Cadenhead,Councillor Brian Fearon, Councillor William Calder and Councillor HelenMcGregor. Councillor McGill attended as substitute for Councillor Fearon,Councillor Stewart attended as substitute for Councillor Calder.*****In the Convener’s absence, Vice Convener, Councillor Matchett took the Chairand wished Councillor Cadenhead a speedy recovery.*****Prior to the commencement of the meeting, Councillor Matchett intimated thatCouncillor Brown’s Question to the Convener would be taken immediately afterItem One on the Agenda.*****5The Committee noted that the Draft Statement of Accounts for 2003/04 wasexpected to be included on the Agenda for today’s ...

Informations

• Publié par: Enya
• Nombre de lectures: 38
• Langue: English

Extrait

4

MINUTE OF MEETING of the POLICY

AND AUDIT COMMITTEE held within

the Council Chambers, Greenfield,

Alloa, on THURSDAY 23

rd

SEPTEMBER 2004.

PRESENT

Councillor George Matchett

(Vice-Convener)

Councillor Donald Balsillie

Councillor Keith Brown

Councillor Alastair Campbell

Councillor Bobby McGill (S)

Councillor Margaret Paterson

Provost Derek Stewart (S)

Councillor Reverend Sam Ovens

IN ATTENDANCE

Keir Bloomer, Chief Executive

Garry Dallas, Director of

Development and Environmental

Services

Dave Jones, Director of Services to

People

Jeni Graham, Director of Corporate

Development

Stewart Hutton, Performance Review

Manager

Muir Wilson, Head of Finance

Gordon Stewart, Head of Property

Services

John Gillespie, Head of Housing,

Property and Benefit Advice

APOLOGIES

for absence were received from Councillor Janet Cadenhead,

Councillor Brian Fearon, Councillor William Calder and Councillor Helen

McGregor.

Councillor McGill attended as substitute for Councillor Fearon,

Councillor Stewart attended as substitute for Councillor Calder.

*****

In the Convener’s absence, Vice Convener, Councillor Matchett took the Chair

and wished Councillor Cadenhead a speedy recovery.

*****

Prior to the commencement of the meeting, Councillor Matchett intimated that

Councillor Brown’s Question to the Convener would be taken immediately after

Item One on the Agenda.

*****

5

The Committee noted that the Draft Statement of Accounts for 2003/04 was

expected to be included on the Agenda for today’s meeting. The Committee

agreed that the report will be brought to the next meeting of the Policy and Audit

Committee on the 4

th

November 2004.

*****

PA(04)07

MINUTE OF MEETING OF THURSDAY 17

th

JUNE 2004

There was submitted a Minute of the Meeting held on Thursday 17

th

June 2004,

a copy of which had been circulated previously to each Member.

The Minute of the Meeting held on Thursday 17

th

June 2004 was accepted as a

correct record and signed by the Convener.

PA(04)08

QUESTION TO THE CONVENER

There was a question to the Convener submitted by Councillor Brown, a copy of

which had been circulated to each Member at the start of the meeting.

Q.

“Can the Convener explain why neither this Committee, nor the Council

has considered the Scottish Executive’s current consultation on Smoking

in Public Places, as has happened in other Scottish Councils.”

A.

“I have caused some enquiry to be made into this matter and I now realise

that the consultation document has been received by Clackmannanshire

Council.

I also understand that the completion date in terms of that

document is somewhat restrictive in as much as what has happened now

is that the officers are in the course of drafting a response to the

Executive’s consultation paper.

Unfortunately, the timescale that is

mentioned for the consultation does not fit well with the Council’s schedule

of meetings.

Accordingly, as has often been the case in the past a

response will be sent to the Executive administratively by the due date,

but with the provision that it will be subject to amendment by the Council

at its meeting on the 7

th

October.”

Action: Dave Jones, Director of Services to People

6

PA(04)09

2004/2005 TRADING OPERATIONS JULY OUTTURN

There was submitted a report by Liz Shaw, Principal Accountant, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the information set out in the report which sought

to show the current position in respect of the trading operations for the financial

year 2004/05.

PA(04)10

INTERNAL AUDIT UPDATE

There was submitted a report by Jim Clarke, Chief Internal Auditor, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the contents of this report and noted that copies

of the full reports are available to Members on a confidential basis.

Action: Jeni Graham, Director of Corporate Services

PA(04)11

HRA CAPITAL PROGRAMME 2003/04 (DRAFT FIGURES)

There was submitted a report by Marion Marsden, Accountant, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the current position as set out in the report.

PA(04)12

HRA CAPITAL PROGRAMME 2004/05: JULY OUTTURN

There was submitted a report by Kish Parmar, Principal Accountant, Corporate

Services, a copy of which had been circulated previously to each Member.

The Committee agreed to note the position as at July 2004 and the latest

projections for the year.

7

PA(04)13

GENERAL SERVICES CAPITAL PROGRAMME 2003/04

There was submitted a report by Kish Parmar, Principal Accountant, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the final position of the General Services Capital

Programme for 2003/04.

PA(04)14

GENERAL

SERVICES

CAPITAL

PROGRAMME

2004/05:

JULY OUTTURN

There was submitted a report by Kish Parmar, Principal Accountant, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the latest forecast position for the year and its

impact on the following year.

PA(04)15

HOUSING REVENUE ACCOUNT 2003/04 (DRAFT FIGURES)

There was submitted a report by Marion Marsden, Accountant, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the contents of this report.

PA(04)16

HOUSING REVENUE ACCOUNT 2004/05 TO 31 JULY 2004

There was submitted a report by Marion Marsden, Accountant, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the contents of this report.

PA(04)17

GENERAL FUND REVENUE BUDGET MONITORING 2003/04

There was submitted a report by Martin Dunsmore, Accounting and Budgeting

Manager, Corporate Development, a copy of which had been circulated

previously to each Member.

The Committee agreed to note the reasons for variances in planned and forecast

spend for last financial year.

8

PA(04)18

GENERAL FUND REVENUE BUDGET MONITORING 2004/05

There was submitted a report by Martin Dunsmore, Accounting and Budgeting

Manager, Corporate Development, a copy of which had been circulated

previously to each Member.

The Committee agreed to note the current forecast position.

The Committee further agreed to two requests by Councillor Brown:

1.

that a report is brought to a meeting of the Policy and Audit

Committee at the end of the financial year detailing not just the final

position, but the extent to which the projections made during the

year have fluctuated and,

2.

that a report is brought to a future meeting of the Policy and Audit

Committee with a Council-wide policy and strategies to

address the recruitment issues Services have across the Council.

Action: Jeni Graham, Director of Corporate Development

PA(04)19

PERFORMANCE AUDIT COMMISSIONING COMMUNITY CARE

SERVICES FOR OLDER PEOPLE

There was submitted a report by Deirdre Cilliers, Chief Social Work Officer,

Services to People, a copy of which had been circulated previously to each

Member.

The Committee agreed to note this report and the associated Action Plan.

PA(04)20

2003/2004 STATUTORY PERFORMANCE INDICATORS

There was submitted a report by Alexa Brown, Performance Development

Officer, Corporate Development, a copy of which had been circulated previously

to each Member.

The Committee agreed to note the contents of this report, the improvements

since last year and endorse Services’ efforts to address the identified issues of

concern.

9

PA(04)21

ANNUAL REVIEW OF PERFORMANCE 2003/04

There was submitted a report by Rose Hetman, Policy and Strategy Officer,

Corporate Development, a copy of which had been circulated previously to each

Member.

The Committee agreed to note the contents of this report .

PA(04)22

DEBT PORTFOLIO AS AT 31

ST

MARCH 2004

There was submitted a report by Bill McLean, Payments Manager, Corporate

Development, a copy of which had been circulated previously to each Member.

The Committee agreed to note the contents of this report.