(These minutes are subject to correction and or approval on May 6, 2003)

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(These minutes are subject to correction and/or approval on July 6, 2004) MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, JUNE 15, 2004, AT 6:15 P.M. IN THE COUNCIL CHAMBERS. 1. CALL TO ORDER AND ASCERTAIN QUORUM Chairman Betts called the work session to order at 6:16 p.m. Planning and Zoning Commission Members Present: Chairman Betts, Vice Chairman Forbeck, Luke Smith, Stephanie Irwin, and Tim Williams. mission Members Absent: Brian Gilbert (excused), Jim Roeder Community Development Staff Present: Paul Esswein, Community Development Director 2. DISCUSSION The Retreat at Walnut Creek: Chairman Betts stated that the Town Attorney, Jack Barker, agreed with the interpretation of Hopi Way being a restricted street. Discussion was held concerning the possibility of the current plat may be pulled and submit a new plat. That remains a possibility, but at this point, the appeal is on the Council Agenda. Staff Report: Mr. Esswein stated that the Woodland Road reconstruction should be done this year. Mr. Esswein stated that the Business Advisory Group has put together two teams to look at signs in the Town. One is looking at the “way-faring” signage, (street signs and the directory signs at various intersections). The current proposal is to contact at least five companies who specialize in that type of signage, have them present their ideas, and select one of ...

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• Publié par: Phoiv
• Nombre de lectures: 37
• Langue: English

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(These minutes are subject to correction and/or approval on July 6, 2004)

MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING

COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD

TUESDAY, JUNE 15, 2004, AT 6:15 P.M. IN THE COUNCIL CHAMBERS.

1.

CALL TO ORDER AND ASCERTAIN QUORUM

Chairman Betts called the work session to order at 6:16 p.m.

Planning and Zoning Commission Members Present: Chairman Betts, Vice Chairman

Forbeck, Luke Smith, Stephanie Irwin, and Tim Williams.

Planning and Zoning Commission Members Absent: Brian Gilbert (excused), Jim Roeder

Community Development Staff Present: Paul Esswein, Community Development Director

2.

DISCUSSION

The Retreat at Walnut Creek:

Chairman Betts stated that the Town Attorney, Jack Barker, agreed with the interpretation of

Hopi Way being a restricted street. Discussion was held concerning the possibility of the

current plat may be pulled and submit a new plat. That remains a possibility, but at this

point, the appeal is on the Council Agenda.

Staff Report:

Mr. Esswein stated that the Woodland Road reconstruction should be done this year.

Mr. Esswein stated that the Business Advisory Group has put together two teams to look at

signs in the Town. One is looking at the “way-faring” signage, (street signs and the directory

signs at various intersections). The current proposal is to contact at least five companies who

specialize in that type of signage, have them present their ideas, and select one of the

companies. These companies would be responsible for maintenance, billing, and any

administrative work associated with the signs.

The second group would look at the sign regulations. One issue discussed concerned

allowing businesses to put out portable signs whatever day they need. Another area of

concern was the abundance of oversized commercial real estate signs along Hwy 260.

Discussion was held concerning what is considered a professional sign, colors, and

enforcement.

3.

ADJOURNMENT

The Work Session was adjourned at 6:29 p.m.

/s/ Chairman Jim Betts

MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING

COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD

TUESDAY, JUNE 15, 2004, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.

1.

CALL TO ORDER TO ASCERTAIN QUORUM

Chairman Betts called the meeting to order at 6:30 p.m.

Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman

Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams and Jim Roeder

Planning and Zoning Commission Members Absent: Brian Gilbert (excused)

Community Development Staff Present: Paul Esswein, Community Development Director.

2.

PLEDGE OF ALLEGIANCE

3.

CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK

SESSION AND MEETING HELD APRIL 20, 2004

Corrections to the Regular Minutes include:

▪

adding the word “a” to the last paragraph on

Page 2, after “Mr. Meixler stated he felt there was “a”. . .

▪

On Page 3, third paragraph from

the bottom, insert “a majority of” when referring the Commission deciding that Hopi Way

was a restricted street.

▪

Adding the word “Vice” to Chairman at the beginning of the last

paragraph on Page 3. ▪ On the last page, second line of the first paragraph, change “devises”

to “devices”.

Commissioner Smith moved to accept the Minutes of the May 4, 2004 Meeting, with

corrections. It was seconded by Vice Chairman Forbeck and passed unanimously with one

abstention.

4.

PUBLIC PARTICIPATION

Vice Chairman Forbeck welcomed Commissioner Roeder to the Commission.

5.

DISCUSSION/CONSIDERATION

RE: SPR-04-198 ACE HARDWARE

Presentation and discussion of proposed site plan for a new Ace Hardware office

building to be located at 532 E. White Mountain Blvd. APN 211-27-085D. The

applicant is Byron and Kimberly Brown.

Consideration of this Item was held after consideration of Item #6.

Chairman Betts recused himself from consideration of this item.

Mr. Esswein presented the Staff Report and explained that it was only a preliminary plan.

The applicant, Byron Brown presented the plans for the site.

6.

PUBLIC HEARING/CONSIDERATION/ACTION

RE: CUP-096

Public Hearing and action regarding a request for a conditional use permit to

keep two horses at 157 W. Blue Ridge Drive. APN 212-48-032A. The applicant

is Darice Dawson.

Mr. Esswein presented the Staff Report and stated that Staff recommends the Conditional

Use Permit with the following conditions:

•

The applicant complies with all requirements of the equine regulations, including

minimum corral size and fence height;

•

The applicant does regular maintenance on the corral structure to insure no negative

impacts on adjacent properties;

•

The applicant will be subject to annual inspection by Staff to insure compliance with

all applicable regulations.

Vice Chairman Forbeck asked the applicant about the two different fencing heights. Only

two sides, both within the yard, need to be fenced.

Commissioner Irwin asked about the possibility of two horses becoming three horses. Ms.

Dawson stated that they were actually only getting one horse at this time.

Vice Chairman Forbeck moved to go into Public Hearing at 6:40 p.m. It was seconded by

Commissioner Williams and passed unanimously.

No public comment was received. Vice Chairman Forbeck moved to go out of Public

Hearing at 6:41 p.m. It was seconded by Commissioner Smith and passed unanimously.

Vice Chairman Forbeck moved to approve CUP –096, to keep two horses at 157 W. Blue

Ridge Drive, with Staff recommendations and proper equine husbandry. It was seconded by

Commissioner Roeder and passed unanimously.

7.

DISCUSSION/CONSIDERATION/ACTION

RE: SPR 04-195 MAVERICK

LANE RESTAURANT

Consideration and action regarding site plan review for a new 5,500 sq. ft.

restaurant to be located at 4672 W. Maverick Lane. APN 212-17-034J. The

applicant is Julian Weltsch.

Mr. Esswein presented the Staff Report and stated that Staff recommends the plan with the

following stipulations:

•

All requirements of the Lakeside Fire Department are indicated in the construction

plans submitted for a building permit;

•

All outdoor lighting is in compliance with Outdoor Lighting Standards;

•

A final landscape plan is submitted in compliance with all standards of the

landscaping regulations, including perpetual maintenance;

•

All drainage facilities be built as per plan and certified by project engineer.

Vice Chairman Forbeck asked if the detention area would help all of the properties in the

area or just the restaurant and the architect, Don Overby, stated that the retention area would

serve just the restaurant lot.

Commissioner Williams asked if the patio area would be open and if there was a possible

issue with noise. Mr. Overby stated that it would be an open patio facing Lockwood. There

are no residences located near the restaurant and any bands that might be there would most

likely be inside the restaurant.

Commissioner Williams moved to approve the site plan review for SPR 04-195, a new 5,500

sq. ft. restaurant to be located at 4672 W. Maverick Lane, APN 212-17-034J, with Staff

recommendations. It was seconded by Commissioner Irwin and passed unanimously.

8.

DISCUSSION/CONSIDERTION/ACTION

RE: SPR 04-196 JOY’S

FURNITURE ADDITION

Consideration and action regarding site plan review for a 26,550 sq. ft.

showroom addition to the existing Joy’s Furniture building located at 3512

Lockwood Drive. APN 212-17-033F. The applicant is Ralph Joy.

Mr. Esswein presented the Staff Report and stated that Staff recommends the addition to

Joy’s Furniture with the following stipulations:

•

All requirements of the Lakeside Fire Department are indicated in the construction

plans submitted for a building permit.

•

All outdoor lighting is in compliance with Outdoor Lighting Standards.

•

A final landscape plan is submitted in compliance with all standards of the

landscaping regulations, including perpetual maintenance.

•

All drainage facilities be built as per plan and certified by project engineer.

Commissioner Williams asked what would happen to the old entrance and Mr. Overby

explained that it would become a fire exit only. The new entrance would be more prominent

and be located in the center of the building. Since the parking lot is to be changed, the new

entrance will be obvious.

Vice Chairman Forbeck moved to approve the site plan review for SPR 04-196, a 26,550 sq.

ft. addition to the existing Joy’s Furniture building located at 3512 Lockwood Drive, APN

212-17-033F, the applicant being Ralph Joy, with Staff recommendations. It was seconded

by Commissioner Irwin and passed unanimously.

9.

STAFF REPORT / INPUT

Mr. Esswein stated that Paul Esparza is attending a national training program put on by the

Federal Emergency Management Agency, now the Homeland Security Agency, to learn how

to develop and review plans of projects within flood plains.

Mr. Esswein stated that a grant would be submitted to get a consultant help with the

subdivision regulations.

Chairman Betts stated that the Town abandoned property in front of Ponderosa Plaza and

since then, the landscaping along the front looks horrible. Mr. Esswein stated the owner has

been notified that he must come into compliance. He indicated he is preparing new plans for

it.

The Reservation tour vehicles being parked around Town are legal.

Vice Chairman Forbeck asked when the Commission would be able to see the changes to be

made to the sign code. Mr. Esswein stated it would probably as soon as possible after mid-

July.

Commissioner Irwin asked about the status on several projects, such as the Longenbaugh

building and the theaters. Mr. Esswein stated that the Longenbaugh building received

approval to modify their abandonment, so they are redoing the site plan a little bit. The

Council gave them permission to encroach on the abandonment for their parking, but in

exchange, they agreed to landscape everything from their parking lot up to the sidewalk.

They are in the process of getting approvals from ADOT to that landscaping.

Mr. Esswein stated that the theater would be started as soon as the irrigation situation is

resolved.

10.

ADJOURNMENT

Commissioner Smith moved to adjourn at 7:14 p.m. It was seconded by Commissioner

Roeder and passed unanimously.

/s/ Chairman Jim Betts

CERTIFICATION:

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the

Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,

Arizona, held on the 15

th

day of June 2004. I further certify that the meeting was duly called

and held and that a quorum was present.

DATED the 16

th

day of June 2004.

/s/ Peggy Opp, Recording Secretary