(These minutes are subject to correction and or approval on May 6, 2003)

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(These minutes are subject to correction and/or approval on February 15, 2005) MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, FEBRUARY 1, 2005, AT 6:15 P.M. IN THE COUNCIL CHAMBERS. 1. CALL TO ORDER AND ASCERTAIN QUORUM Chairman Betts called the Work Session to order at 6:15 p.m. Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, Brian Gilbert, and Georgia Dysterheft mission Members Absent: None Community Development Staff Present: Paul Esparza, Community Development Director 2. DISCUSSION Chairman Betts mentioned that there were some changes made to the Minutes of January 18, 2005. Under #2 of the Work Session, it should read, “Mr. Esparza stated that the Public thHearings from the cancelled January 4 meeting have been rescheduled for February 1, 2005.” On the second page of the Regular Meeting minutes, fifth paragraph, it should say, “Some lots on Summer Haven have had a view of the meadow forever and would now have a view of a subdivision.” In the sixth paragraph, insert can in the second sentence (“. . . can be developed, rather than four per acre.”). In the eighth paragraph, at the end of the second line, it should read, “. . . their lots as long as they . . . “ rather than has. On the last page, strike Jim before Gretchen Forbeck on the signature line. It ...

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• Publié par: Machir
• Nombre de lectures: 22
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(These minutes are subject to correction and/or approval on February 15, 2005)

MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF

THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, FEBRUARY 1, 2005, AT

6:15 P.M. IN THE COUNCIL CHAMBERS.

1.

CALL TO ORDER AND ASCERTAIN QUORUM

Chairman Betts called the Work Session to order at 6:15 p.m.

Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman

Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, Brian Gilbert, and Georgia

Dysterheft

Planning and Zoning Commission Members Absent: None

Community Development Staff Present: Paul Esparza, Community Development Director

2.

DISCUSSION

Chairman Betts mentioned that there were some changes made to the Minutes of January 18,

2005. Under #2 of the Work Session, it should read, “Mr. Esparza

stated

that the Public

Hearings

from the cancelled January 4

th

meeting

have been rescheduled for February 1, 2005.”

On the second page of the Regular Meeting minutes, fifth paragraph, it should say, “Some lots

on Summer Haven have had a view of the meadow forever

and

would now have a view of a

subdivision.” In the sixth paragraph, insert

can

in the second sentence (“. . .

can

be developed,

rather than four per acre.”). In the eighth paragraph, at the end of the second line, it should read,

“. . . their lots as long

as

they . . . “ rather than

has.

On the last page, strike

Jim

before Gretchen

Forbeck on the signature line. It is

Joe Mahon,

not John Mahon. Also, strike the word

Vice

, in

front of Chairman Betts’ name on the Regular Session minutes.

Chairman Betts announced that Item #7 has been stricken from the Agenda.

Regarding the Chairman sitting in the middle, Chairman Betts stated that he prefers to sit at

either end since he has problems with peripheral vision and being on the end allows him to see

the whole dais.

Chairman Betts asked about where sexually oriented businesses are to be located now that all the

Commerce Park lots have been sold. Mr. Esparza stated that something would have to be looked

at very soon to determine what can be done to accommodate a sexually oriented business. The

Town may have to come up with another district or something. It will have to be moved up on

the priority list.

Mr. Esparza stated that the movie theater project will be completed and should hopefully be open

in October, which is a conservative estimate. There will also be a 5,000 square foot Italian

restaurant at that site.

Mr. Esparza met with Loras Rauch of Contract Planning Services on January 21, 2005. He

presented her with the Town Code, the General Plan, and the 2020 Vision Plan. They went over

the scope of work and she feels very confident that she can complete the work with the budget

that has been allocated. She has requested that when she comes up, she would like to combine

meetings with everyone in order to minimize her trips up here.

3.

ADJOURNMENT

The Work Session was adjourned at 6:30 p.m.

/s/ Chairman Jim Betts

MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING

COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD

TUESDAY, FEBRUARY 1, 2005, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.

1.

CALL TO ORDER TO ASCERTAIN QUORUM

Chairman Betts called the meeting to order at 6:30 p.m.

Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman

Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, Brian Gilbert, and Georgia

Dysterheft

Planning and Zoning Commission Members Absent: None

Community Development Staff Present: Paul Esparza, Community Development Director

2.

PLEDGE OF ALLEGIANCE

3.

CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK

SESSION AND MEETING HELD JANUARY 18, 2005

Vice Chairman Forbeck moved to approve the minutes of the Work Session and Meeting

held January 18, 2005 with corrections mentioned during the Work Session.

Commissioner Williams seconded the motion and it carried unanimously.

4.

PUBLIC PARTICIPATION.

ACTION TAKEN AS A RESULT OF PUBLIC COMMENT IS LIMITED TO DIRECTING STAFF TO

STUDY THE MATTER AND RESCHEDULE FOR FURTHER CONSIDERATION AT A LATER

DATE. COMMISSION MAY PROVIDE LIMITED RESPONSE TO ITEMS THAT ARE NOT ON THE

AGENDA. INDIVIDUALS ARE LIMITED TO THREE (3) MINUTES FOR PRESENTATION.

There was no Public Participation.

5.

DISCUSSION/CONSIDERATION

RE: PUD 05-014

Review of changes to site plan for a rezone to (PUD), Planned Unit Development of a 15-

acre parcel located south of the Lakeside Summer Homes. The current zoning is R1-4.

APN 212-29-181. The applicant is Westco Development Corp.

Mr. Esparza presented the Staff Report and explained that changes were made based on the

comments received previously. The lots were changed from 66 down to 60, which allowed for

larger lots for those backing up to Wonderland Acres. They also created a buffer for the

residents along Navajo Lane and created a trail. The lot sizes were increased for those backing

to the lots along Navajo.

Mr. John Murphy stated they adjusted the plat. They decreased the number of lots and increased

the size of the lots that borders the lots along Navajo. The more dense lots are now in the center

of the subdivision. One other concern expressed last time was the drainage along the lots

backing the properties along Navajo Lane. The drainage could be incorporated into the walking

path if necessary. Discussion was held concerning the changes that had been made since the first

presentation.

Mr. Joe Mahon stated that he wished the subdivision was not going to happen, but realizes it will

probably go forward. He questioned who was responsible for the drainage in Tract A in the 15’

buffer zone. Mr. Mahon stated that the subdivision was the “kiss of death” for Yeager and

wanted to know if the Town was going to be repairing Yeager once the “abomination” was built.

Mr. Esparza stated that a drainage study will have to be done and that there will also be a traffic

study done which will raise Yeager up closer to the top of the repair/rehab list.

Ms. Diane Petrovich, who lives on Yeager, stated she is very concerned about the additional

traffic and what it will do to the road. The location of the entrance/exit is very dangerous. When

there is ice there, it never clears. People never stop at the stop sign now. Ms. Petrovich asked

what the change to a PUD means and Mr. Esparza explained that the PUD requires 30% open

space. Ms. Petrovich stated that the area could not handle so many homes and the additional

traffic. Mr. Esparza stated that the Streets and Roads Department would have a say in the

development. Chairman Betts stated that the Code allows up to 60 homes in the Yeager Meadow

area. Unfortunately, right now there are no impact fees required, however, the impact on Yeager

and the surrounding area will have to be taken into consideration.

Discussion was held concerning Yeager Lane, the small lot sizes, detention basins, and why the

developer chose to go with a PUD.

6.

DISCUSSION/CONSIDERATION

RE: SPR 05-208

Discussion on a proposed site plan for a new 64-unit apartment complex to be located at

1800 E. White Mountain Boulevard. The current zoning is C-1. APN(s) 211-32-

037/037C. The applicant is Luckenbill Associates, LLC.

Mr. Esparza presented the Staff Report and stated that it would be a very nice looking project.

Because some of the neighbors in the area had some concerns about the project, the developers

would be contacting many of the neighbors to explain that the apartments were geared to

accommodate working families.

Mr. Doug Whitneybell, the architect, stated that it was a combination of one and two-story

buildings and that they tried to be sensitive in the arrangement and where they are located.

Discussion was held concerning perimeter fencing, density, and the project timeline.

Mr. Joe Russell asked if it was a government subsidized complex and was assured that there

would be no Section 8 or public housing.

Ms. Barbara Teague asked if there would be any playground areas and was told that the project

would include playgrounds.

7.

PUBLIC HEARING/CONSIDERATION/ACTION

RE: PUD 05-013

Public hearing and action on a request for a rezone to (PUD), Planned Unit Development

of a one-acre parcel located on the corner of Pinecrest and Cottontail Lanes. The current

zoning is C-1. APN 211-27-036B. The applicant is Reality Home Builders.

Request for rezoning to PUD withdrawn.

8.

PUBLIC HEARING/CONSIDERATION/ACTION

RE: CHPATER 16.14

MOUNTAINSIDE DEVELOPMENT REGULATIONS

Public hearing and action on a recommendation to Town Council regarding a new

chapter regulating mountainside development on slopes greater than 10 percent within

the Town of Pinetop-Lakeside

Mr. Esparza presented the Staff Report and reviewed the main points. The Fire Department

requested that the driveway width be 12’, rather than 10’.

Mr. Jim Matteson, the Town Engineer, stated that he had talked to virtually every engineer in the

area and each said that the regulations would add no significant costs or problems. He stated that

the cost for a subdivision would not increase measurably since the designs on steep slopes must

have drainage and geo-technical studies anyway. He estimated that a large home on a steep lot

might incur an additional cost of $350 to $500 for massing sketches by the architect.

Chairman Betts stated that in trying to put together the regulations, they tried to be very

conservative.

Vice Chairman Forbeck moved to go into Public Hearing at 7:29 p.m. Commissioner

Gilbert seconded the motion and it carried unanimously.

Mr. Rob Terrell, one of the owner/developers of Elk Ridge Estates, has read the ordinance and

has found several things that differ from what has been presented. He inquired what was wrong

with the Uniform Building Code. He stated that they are especially concerned with “O” through

“Z” on page three. Mr. Terrell stated that when you are in the field, there is such a thing as

“value engineering”, which is done in conjunction with the building inspector. The value

engineering is one of the things you need to consider when you are building, especially in a

topographical environment.

Mr. Terrell also expressed his concerns about requiring all the permits, especially for clearing,

grubbing, and grading. Also, concerning the additional costs, Mr. Murphy had told him that

what is required would cost about $45,000 which is a gross difference from between $250 to

$500. Mr. Terrell gave pictures of various log homes that he believes would not be allowed,

according to the proposed regulations.

Discussion was held concerning the meetings dealing with the development of the regulations.

Vice Chairman Forbeck stated she had hoped Mr. Terrell would have taken part in the meetings,

but he stated he had never been invited.

Discussion was held concerning the concerns Mr. Terrell had mentioned. Mr. Matteson stated

that the UBC and the mountainside regulations do not compete with each other. It provides

guidance for the development of the subdivision and the esthetic guidance for the placing of

individual homes on individual lots. These regulations augment the UBC from the esthetic

standpoint. Also, State law requires that any plans that are submitted to any agency for review

be stamped and sealed by the appropriate discipline, whether it is the architect, landscape

architect, civil engineering, or whatever. Mr. Matteson discussed value engineering.

Mr. Chuck Terrell stated that he felt the regulations need to be looked at a little more closely

before it is adopted. He felt that the regulations are being pushed through, without thinking it

through.

Mr. Joe Russell expressed that he feels the ordinance is a good one. He has seen what can

happen when hillsides are developed and the dynamics of the hillside is changed. One of his

main concerns when building on a hillside is fire. Mr. Russell stated that shake shingles, both

untreated and treated, should be outlawed. Also, no plastic skylights should be allowed. Both

shake shingles and plastic skylights are fire hazards. The defensible zones around houses built

on a hillside need to be larger. Mr. Russell stated that the ordinance would work only if it is

stringently enforced.

Ms. Barbara Teague stated that the Mountainside Development Regulations are essential for the

Town. Ms. Teague discussed the specific areas of the regulations she especially liked. She also

mentioned that the architect requirement protects the homeowner.

Rob Terrell stated that he is not opposed to the regulations, just the parts that add an inordinate

amount of costs.

Mr. Russell wanted to stress that if there is going to be a hillside ordinance then it needs to be

backed up and enforced.

Chuck Terrell stated that he is not against development in the town, but does not want it moved

forward too fast.

Vice Chairman Forbeck moved to go out of Public Hearing at 8:00 p.m. Commissioner

Williams seconded the motion and it carried unanimously.

Mr. Esparza stated that he sensed that Section 16.14.060,

Documentary Requirements and

Certification

, was causing the most concern. It seems there is some issue there as far as what the

true cost would be. Staff will take all the comments back and study the areas of concern.

Mr. Matteson stated that other than the massing plan/diagram of the individual homes, the

requirements mentioned are already required. State law requires that a technical registrant of the

appropriate discipline must stamp all construction plans.

Discussion was held concerning the development of the regulations and what prompted the

decision to create them.

Commissioner Gilbert suggested that they should hold off for now and get John Murphy, Jim

Matteson, Staff, and others together to go over the areas of concern. Discussion was held on the

matter and it was decided to go ahead with the vote.

Commissioner Smith moved to approve and forward to the Town Council, the

Mountainside Development Regulations. Commissioner Irwin seconded the motion and it

carried with a vote of five in favor, with Commissioners Gilbert and Dysterheft voting

against.

9.

STAFF REPORT

Mr. Matteson stated that the bids to rehabilitate Woodland Road were opened last Friday at 4:00

p.m. and the apparent low bidder was Hatch Construction of Taylor, AZ. The bid came in about

$90,000 below the estimate. Discussion was held on the remainder of the award process and Mr.

Matteson stated that hopefully construction would start the first of April and take about 120 days.

10.

ADJOURNMENT

Vice Chairman Forbeck moved to adjourn at 8:23 p.m. Commissioner Gilbert seconded

the motion and it carried unanimously.

/s/ Chairman Jim Betts

CERTIFICATION:

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the

Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,

Arizona, held on the 1

st

day of February 2005. I further certify that the meeting was duly called

and held and that a quorum was present.

DATED the 2

nd

day of February 2005.

/s/ Peggy Opp, Recording Secretary