Terms of Reference for Audit of RIU Tanzania Country Programme

Jane Shirley

Description

TERMS OF REFERENCE for Audit of RIU Tanzania Country Programme Background NR International has engaged MUVEK Development Solutions Ltd (The Company) to carry out specific sttasks as set out in a contract which commenced on 1 October 2009. The terms of the contract allow the Company to retain the documentary evidence relating to expenditure incurred on condition that the supporting documents are made available to a suitably qualified accountant for auditing purposes. The purpose of the audit is to verify that the expenditure incurred by the Company and invoiced to NR International in delivery of services under the contract are in accordance with the terms and conditions set out in the contract. The appointed auditor is to provide a report which should be in the form shown below unless prior modification is approved and agreed by NR international. NR International will select, appoint and pay the auditor for the services provided. NR International will provide the appointed auditor with details of invoices against which they are to provide their report. The Company will make available to the auditor all bank statements for every account managed by the Company pursuant to the contract from which funds are distributed, as well as all books of account and documentary evidence in support of all claims for reimbursement. As a general rule, out pocket expenditure for which reimbursement is required must be supported by an original receipt and for ...

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• Publié par: Viej
• Nombre de lectures: 29
• Langue: English

Extrait

TERMS OF REFERENCE

for

Audit of RIU Tanzania Country Programme

Background

NR International has engaged MUVEK Development Solutions Ltd (The Company) to carry out specific

tasks as set out in a contract which commenced on 1

st

October 2009. The terms of the contract allow the

Company to retain the documentary evidence relating to expenditure incurred on condition that the

supporting documents are made available to a suitably qualified accountant for auditing purposes. The

purpose of the audit is to verify that the expenditure incurred by the Company and invoiced to NR

International in delivery of services under the contract are in accordance with the terms and conditions set

out in the contract. The appointed auditor is to provide a report which should be in the form shown below

unless prior modification is approved and agreed by NR international.

NR International will select, appoint and pay the auditor for the services provided.

NR International will provide the appointed auditor with details of invoices against which they are to

provide their report. The Company will make available to the auditor all bank statements for every

account managed by the Company pursuant to the contract from which funds are distributed, as well as all

books of account and documentary evidence in support of all claims for reimbursement.

As a general rule,

out pocket expenditure for which reimbursement is required must be supported by an original receipt and

for flight costs, if any, in addition the ticket stub and boarding cards are required.

The audit report must be submitted to NR International by the audit firm directly and shall cover the

financial activities of the Tanzania RIU Country Programme fund as managed by the Company.

The first report will cover activities from 1

st

October 2009 until 31

st

March 2010 and will be due on 31

st

July 2010.

The final report will cover the period from 1st April 2010 to 31 March 2011 and will be due

on 30

th

April 2011.

The contract issued to the Company to manage the Project, together with any contract amendments (“the

Contract”), will be made available to the Auditor by NR International.

The auditors are required to report on the following:

1.

Fees and staff costs claimed for the period.

2.

Travel and subsistence costs claimed by the Project during the period

3.

Other reimbursable costs claimed by the project

4.

Per diem costs claimed by consultants engaged by the Project during the period.

The auditors shall confirm that:

1.

They have examined the invoices raised for fees and have ensured that staff members have been

engaged on the dates and in the locations invoiced on the Project.

2.

That travel is correctly claimed for. That receipts exist for the travel costs claimed on the invoices

raised to NR International and that records are kept which list the staff and location visited.

3.

That subsistence expenditure is correctly claimed for. That receipts exist for the subsistence costs

claimed on the invoices raised to NR International, including receipts for food, hotel bills etc and

that records are kept which list the staff and location visited

4.

Receipts and records exist for all other expenditure allowed under the Contract and claimed

including office utilities, any approved equipment and consumable costs as well as workshop and

communication costs.

5.

Where the Company has paid per diem to project staff that:

i.

These are based on the agreed rates applicable

ii.

these accord with the invoices raised to NR International

iii.

that a receipt signed by the Consultant has been obtained for per diems paid

iv.

the records kept list staff and location visited

v.

per diems are only claimed when the Consultant is working away from their „normal‟ place

of work (station)

vi.

per diems are not paid where food and accommodation are claimed or provided elsewhere

i.e. costs are not claimed more than once

vii.

per diems are only paid on days when staff are working on the RIU Project activities.

The audit firm may base their conclusion from review of appropriate samples rather than all transactions.

The statement issued by the auditor will need to be addressed to the RIU office in the UK for the attention

of Dr Andy Frost and sent to

[e-mail]

. The audit statement should confirm the above points,

refer to any non compliance issues, errors found and bring to our attention any matters of concern they

have revealed during the course of their work.

Supporting documentation in the form of receipts, are to be retained by the project during the contract

period and for a period of 6 years thereafter.

Any receipts or record books provided by project partners

must therefore either be returned to them following audit or retained by auditors in compliance with these

provisions.