(These minutes are subject to correction and or approval on June 21, 2005

Donna Stanley

Informations

• Publié par: Nafur
• Nombre de lectures: 40
• Langue: English

Extrait

(These minutes are subject to correction and/or approval on August 2, 2005.)

MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING

COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA HELD

TUESDAY, JULY 19, 2005, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.

ITEM NO. 1, CALL TO ORDER AND ASCERTAIN QUORUM:

Vice Chairman Forbeck called the Regular Meeting to order at 6:31 p.m.

Roll call was

taken and a quorum was established.

ROLL CALL:

Present

Absent

Chairman

Jim Betts

EXCUSED

Vice Chairman Gretchen Forbeck

X

Stephanie Irwin

X

Tim Williams

X

Brian Gilbert

X

Georgia Dysterheft

X

Vacancy

STAFF PRESENT:

Paul Esparza, Community Development Director; Jason Crampton, Town Planner; Jessica

Covey, Staff Assistant.

ITEM NO. 2, PLEDGE OF ALLEGIANCE:

Chairman Betts led the Pledge of Allegiance.

ITEM NO. 3, CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK

SESSION AND MEETING HELD JULY 5, 2005:

COMMISSIONER IRWIN MOVED TO APPROVE THE MINUTES OF THE

WORK SESSION AND THE REGULAR MEETING HELD JULY 5, 2005 WITH

THE CORRECTIONS NOTED IN THE JULY 19, 2005 WORK SESSION.

COMMISSIONER DYSERHEFT SECONDED THE MOTION AND IT CARRIED

UNANIMOUSLY.

ITEM NO. 4, PUBLIC PARTICIPATION:

Action taken as a result of public comment is limited to directing Staff to study the matter

and reschedule for further consideration at a later date.

Commission may provide limited

response to items that are not on the agenda.

Presentations are limited to three (3) minutes.

No one addressed the commission during Public Participation.

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ITEM NO. 5, DISCUSSION AND CONSIDERATION

RE:

Z-062:

A PROPOSED

ZONE CHANGE FROM C-1 TO PUD IN ORDER TO DEVELOP A 40-LOT SINGLE-

FAMILY PROJECT ON A COMMERCIAL PARCEL ALONG HIGHWAY 260.

THE

PROPERTY IS LOCATED AT 2551 W. WHITE MOUNTAIN BLVD. APN 212-24-131.

THE APPLICANT IS DEAN ALLEN JASINSKI:

John Murphy, Murphy Engineering, Dean Allen Jasinksi, Dean Allen Homes and Paul

Esparza, Director of Community Development gave a summary of the initial plot plan.

There will be forty lots buffered by commercial, open space and lakefront, each

approximately forty feet wide.

The applicant considers this a unique offering for Pinetop-

Lakeside with thirty-foot wide loft-style homes, small setbacks and many standard features

including wood or log siding, log accents, dimensional shingled roofs, and a gated entry.

The development calls for two-bedroom single-family homes with one-car garage, patios

and loft options, varying in size from 1,100 to 1,500 square feet.

The plan allows for almost

every home to be free from backing another home.

Mr. Jasinski said the parcel would not

allow for typical residential lots with large setbacks.

The small lot sizes would require

minimal setbacks, and the applicant asked for feedback on the setbacks prior to presenting

the plan for action. Commissioner Williams expressed concern with how the house would fit

on the lot with the easements shown on the plan.

Mr. Murphy said the easements run in

front of the lots and will not interfere with the structure. Commissioner Irwin asked about

the irrigation canal. Mr. Murphy explained lots 39 and 40 are bigger to accommodate the

irrigation canal.

Mr. Jasinski said they could cover the canal but he prefers to leave it as it is

now.

Commissioner Gilbert asked about the water line and flood plain in the area.

Mr.

Murphy said some homes will be in the flood plain zone, but it will be disclosed.

Vice

Chairman Forbeck suggested Mr. Jasinski consider granting a conservation easement to help

with pedestrian and equestrian connections to Rainbow Lake.

Commissioner Williams

asked how adjoining property owners would be affected by the rezoning.

Paul Esparza said

the majority of neighboring property is commercial and a body of water separates the Rlow

property.

Commissioner Irwin asked Mr. Jasinski what he envisioned for the commercial

area in the PUD.

Mr. Jasinski thought it would be an ideal lake view restaurant site, and the

front would be suited for professional suites, but it could handle a few retail shops.

Commissioner Irwin believes this particular site sets the tone for entering the Pinetop-

Lakeside community and the design should be thoughtfully considered.

Vice Chairman

Forbeck reminded the applicant that new subdivision regulations were being formed and

road right-of-ways might affect his plan. Mr. Jasinski felt the internal roads would qualify as

private roadways and would be managed by the HOA. The applicant asked the Commission

if they would support two setback options to allow flexibility in fitting the houses on the

lots. He believes the PUD requires the setbacks to be identified on the site plan.

Paul

Esparza said every PUD is unique and the setbacks could be addressed during the

preliminary plat approval.

The Commission expressed support for the PUD zone change

with the abovementioned suggestions.

ITEM NO. 6, DISCUSSION, CONSIDERATION AND ACTION

RE: PLANNING AND

ZONING COMMISSION VACANCY:

LETTERS OF INTEREST SUBMITTED TO THE

TOWN FROM INDIVIDUALS WISHING TO SERVE ON THE PLANNING AND

ZONING COMMISSION.

THE COMMISSION RESERVES THE RIGHT TO GO INTO

AN EXECUTIVE SESSION TO SELECT AN INDIVIDUAL TO FILL THE VACANCY

ON THE PLANNING AND ZONING COMMISSION:

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Staff received one letter of interest from Commissioner Tim Williams. Commissioner

Williams excused himself from the discussion.

COMMISSIONER IRWIN MOVED TO RECOMMEND THE REAPPOINTMENT

OF TIM WILLIAMS TO THE TOWN COUNCIL. COMMISSIONER GILBERT

SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY.

ITEM NO.7, DISCUSSION, CONSIDERATION AND ACTION

RE:

SP 46-05: TOP OF

THE WOOD PHASE II:

A TENTATIVE PLAT FOR A 60 LOT SUBDIVISION ON 19.24

ACRES.

THE PROPERTY IS ZONED R1-4.

THE PROPERTY IS LOCATED ACROSS

TIMBER PINE LANE, ACROSS FROM THE TOP OF THE WOODS PHASE I

SUBDIVISION.

APN(S) 211-50-056, 211-50-053.

THE APPLICANT IS TOM

CAVANAUGH:

Mr. Esparza said the Tentative Plat as submitted meets the standards that are established for

Subdivision Design. The applicant has met zoning requirements and street right-of-ways.

The drainage report needs to satisfy all requirements before final plat recommendation. Staff

recommends approval of the Tentative Plat with the following stipulations:

(1) All

improvement plans must be approved prior to the final plat recommendation;

(2) The

Streets and Roads Department will require soil stabilization per the geo-technical report; (3)

All requirements of the Lakeside Fire District are met; (4) The CC&R’s include language

regarding the forest management plan. (Refer to Mr. Esparza’s Memorandum dated July 14,

2005, regarding this Tentative Plat). The applicant said they might create two detention

basins, each holding half of the drainage, but the number of lots will not change. The lift

station will be at the low point located outside of the basins. Commissioner Irwin clarified

this was Arizona Water and not Pinetop Water.

Vice Chairman Forbeck asked how the new

subdivision regulations affect this plat. Mr. Esparza said the applicant would not be held to

those standards because the project should be approved prior to the regulations taking effect

in late September.

The applicant intends to bring final plans to staff within a month.

COMMISSIONER WILLIAMS MOVED TO APPROVE SUBDIVISION PLAN SP46-

05 -APN(S): 211-50-056 AND 211-50-053 WITH STAFF RECOMMENDATIONS.

COMMISSIONER DYSTERHEFT SECONDED THE MOTION AND IT CARRIED

UNANIMOUSLY.

ITEM NO.8, DISCUSSION, CONSIDERATION AND ACTION

RE:

SPR 05-214:

A SITE PLAN FOR A 6,000 SQUARE-FOOT ARCADE, AN EXPANSION TO THE

FAMILY FUN PARK.

THE PROPERTY IS LOCATED AT 4725 W. WHITE

MOUNTAIN BLVD. APN(S) 212-17-005 AND 212-01-026.

THE APPLICANT IS

WAYNE IOVIERO:

Jason Crampton stated all sides of the building will be treated and a dormer has been added

Highway 260 side. The brick treatment will meet the windows at 3 feet.

The site plan does

meet Building Design Review criteria. The site would require 25 parking spaces; however

the Town Code does not give parking requirements for the existing uses so the 112-122

spaces on the site plan should suffice.

The applicant will need to add one more ADA

compliant space to meet ADA requirements.

The applicant did not submit a landscape plan

or an exterior sign plan.

Staff recommends approval of the proposed site plan for a 6000

square-foot arcade building with the following stipulations: (1) All requirements of the

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Lakeside Fire Department must be addressed before a building permit will be issued; (2) All

outdoor lighting will be in compliance with the outdoor lighting standards; (3) The area

reserved for additional parking shall be developed when the existing parking can no longer

handle the site’s parking needs; (4) One more ADA compliant space shall be added to the

site; (5) A landscaping plan will be submitted showing the location of new trees; (6) Any

further site improvements are subject to site plan review. (Refer to Staff Report

Memorandum dated July 14, 2005 regarding this Site Plan Review).

COMMISSIONER GILBERT MADE A MOTION TO APPROVE SPR 05-214 WITH

STAFF RECOMMENDATIONS.

COMMISSIONER WILLIAMS SECONDED THE

MOTION AND IT PASSED UNANIMOUSLY.

ITEM NO.9, DISCUSSION, CONSIDERATION AND ACTION RE:

SPR 04-193.

A

SITE PLAN EXTENSION.

THE APPLICANT REQUESTS A 120-DAY EXTENSION

ON A SITE PLAN APPROVED ON AUGUST 3, 2004 FOR A 26-UNIT APARTMENT

COMPLEX.

THE PROJECT IS LOCATED AT 1448 E. CEDAR DRIVE.

APN 211-30-

023.

THE APPLICANT IS JAN SELLS:

The applicant has just completed plans and will need more time to obtain a contractor and

financing.

Mr. Esparza recommends a one-time extension and no more. There was

discussion regarding the long delay and if they would also be behind schedule on

construction.

Vice Chairman Forbeck said Mr. Sell’s prior reputation shows commitment to

projects he starts.

COMMISSIONER GILBERT MOVED TO APPROVE THE ONE-TIME 120-DAY

EXTENSION.

COMMISSIONER IRWIN SECONDED THE MOTION AND IT

PASSED UNANIMOUSLY.

ITEM NO.10, PUBLIC HEARING, CONSIDERATION AND ACTION RE:

PARKING

REGULATIONS: A PROPOSED AMENDMENT TO THE PARKING REGULATIONS

OF THE TOWN CODE.

THE PROPOSED CHANGES WOULD LIMIT NEW

DEVELOPMENTS TO A MAXIMUM AMOUNT OF PARKING.

THE CHANGES

ALSO ALLOW DIFFERENT USES TO SHARE PARKING BASED ON TIMES AT

WHICH EACH USE WILL REQUIRE THE MOST PARKING:

Mr. Crampton stated the only major change is on the last page, Item E2. Vice Chairman

Forbeck asked if the Town Attorney had approved the regulations. Mr. Crampton said he

had received the Town Attorney’s approval.

COMMISSIONER WILLIAMS MOVED TO COVENE THE PUBLIC HEARING.

COMMISSIONER IRWIN SECONDED THE MOTION AND IT CARRIED

UNANIMOUSLY.

Lon Dorsay stated his concerns for residential parking spaces in multiple-family housing.

Vice Chairman Forbeck referred to page 1A1, and said the new regulations require a

minimum amount of spaces depending on the number of bedrooms. No one else addressed

the Commission.

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COMMISSIONER WILLIAMS MOVED TO GO OUT OF PUBLIC HEARING.

COMMISSIONER IRWIN SECONDED THE MOTION AND IT CARRIED

UNANIMOUSLY.

Commissioner Gilbert asked about shared and joined parking lots and asked if Staff has the

ability to negotiate with the developers during planning.

Mr. Esparza said the Staff will do

that and has done so already.

COMMISSIONER

IRWIN

MOVED

TO

FORWARD

THE

PARKING

REGULATIONS TO THE TOWN COUNCIL FOR APPROVAL.

COMMISSIONER

WILLIAMS SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY.

The Staff noted there would be a public hearing for parking regulations and landscape

regulations on August 4

th

. Vice Chairman Forbeck asked if the Council could enact an

emergency clause to pass the regulations immediately rather than waiting thirty days.

ITEM NO. 11, PUBLIC HEARING, CONSIDERATION AND ACTION RE:

LANDSCAPING REGULATIONS:

A PROPOSED AMENDMENT TO THE

LANDSCAPING REGULATIONS OF THE TOWN CODE.

THE PROPOSED

CHANGES REQUIRE BETTER PROTECTION OF EXISTING TREES DURING

CONSTRUCTION AND GIVES DEVELOPERS LANDSCAPING CREDIT FOR

PRESERVING EXISTING TREES:

Mr. Crampton stated the diagrams on page 3 were added to clarify Auger Distance. Failure

to properly protect, on page 4, was changed to a civil violation by the Town Attorney.

A

new diagram was inserted on page 5 to add caliper size.

A new diagram was inserted on

page 7 to add caliper size. The shrub list on page 10 has been completely revised to suggest

colder climate shrubs. Mr. Crampton stated the Town Attorney suggested line 3 on page 11

be deleted to avoid enforcement issues. Vice Chairman Forbeck made the following

comments:

Page 2.6 line 4 should be C1 not C2; Page 3.7 line 6 was changed to 42” from

Steve Campbell’s suggestions; the tree selection list contains two Eastern Redbuds; page 11

emphasizes screening from public view and she asked if that is for public view from the

street or from the interior parking lot.

She asked Mr. Crampton to research the concerns and

present them to Council.

COMMISSIONER WILLIAMS MOVED TO COVENE THE PUBLIC HEARING.

COMMISSIONER DYSTERHEFT SECONDED THE MOTION AND IT CARRIED

UNANIMOUSLY.

Mr. Dorsay asked if he could address the Commission on a different agenda item.

Vice

Chairman Forbeck explained he could only comment on the Landscape Regulations at this

time.

Luke Smith asked why item 3 had been deleted.

Mr. Crampton said it was old

language from the existing code and had never been enforced and it referred to artificial

screening devices whereas the new language promotes landscaped screening. No one else

addressed the Commission.

COMMISSIONER WILLIAMS MOVED TO ADJOURN FROM PUBLIC

HEARING. COMMISSIONER GILBERT SECONDED THE MOTION AND IT

CARRIED UNANIMOUSLY.

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The Commissioners gave compliments to Mr. Crampton for his work on the Landscape

Regulations.

COMMISSIONER WILLIAMS MOVED TO RECOMMEND THE LANDSCAPE

REGULATIONS

WITH

THE

CHANGES

PREVIOUSLY

DISCUSSED.

COMMISSIONER IRWIN SECONDED THE MOTION AND IT CARRIED

UNANIMOUSLY

ITEM NO. 12 STAFF REPORT:

Mr. Esparza summarized current events: There are two Subdivision Committee Meetings

Wednesday (1) Joint Session at 6 pm and

(2) Work Session at 2 pm. Mr. Esparza will be on

vacation at the next Planning & Zoning Regular Meeting.

There was discussion on

upcoming Town Council matters and if Tim Williams must sit out until approved by the

Town Council.

Mr. Esparza stated he would get the details. Vice Chairman Forbeck stated

she would like staff to create a visual reference to show the Council what the community

might look like if every business had portable signs.

The staff should stress the purpose of

the sign regulations, which is to limit visual blight.

The Commission wants to revise the

current Design Review Criteria regulations because they are liberal and unclear.

ITEM NO. 12 ADJOURNMENT:

COMMISSIONER GILBERT MOVED TO ADJOURN THE MEETING AT 8:15 PM.

COMMISSIONER WILLIAMS SECONDED THE MOTION AND IT CARRIED

UNANIMOUSLY.

CERTIFICATION:

I hereby certify that the foregoing minutes are a true and correct copy of the Minutes of the

Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,

Arizona, held on the 19th day of July 2005.

I further certify that the meeting was duly

called and held and a quorum was present.

Dated this 20th day of July 2005.

PINETOP-LAKESIDE PLANNING & ZONING COMMISSION

/s/ Jessica Covey, Staff Assistant

Approved by:

/s/ Chairman James M. Betts

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