(These minutes are subject to correction and or approval on May 6, 2003)

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(These minutes are subject to correction and/or approval on April 5, 2005) MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, MARCH 15, 2005, AT 6:15 P.M. IN THE COUNCIL CHAMBERS. 1. CALL TO ORDER AND ASCERTAIN QUORUM Chairman Betts called the Work Session to order at 6:16 p.m. Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman Gretchen Forbeck, Luke Smith, Tim Williams, Brian Gilbert, and Georgia Dysterheft mission Members Absent: Stephanie Irwin (excused) Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner; Peggy Opp, Recording Secretary 2. DISCUSSION Vice Chairman Forbeck asked about the drainage report for the Tim Shaffery project and whether site plan approval would be conditional. Mr. Esparza stated that the revised drainage report stipulations are part of the Staff recommendations. Mr. Esparza mentioned that the sign committee would be meeting on Thursday at 10:00 a.m. In particular, portable signs and banner usage will be looked at. Mr. Esparza asked if everyone was satisfied with the joint meeting last Thursday with Loras Rauch. It was agreed that the meeting went well and that Ms. Rauch seemed really sharp and in tune. Mr. Esparza stated that there would be a meeting with her and the Subdivision Committee the first week in April. There should be another joint meeting with the ...

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• Publié par: Sior
• Nombre de lectures: 19
• Langue: English

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(These minutes are subject to correction and/or approval on April 5, 2005)

MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF

THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, MARCH 15, 2005, AT

6:15 P.M. IN THE COUNCIL CHAMBERS.

1.

CALL TO ORDER AND ASCERTAIN QUORUM

Chairman Betts called the Work Session to order at 6:16 p.m.

Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman

Gretchen Forbeck, Luke Smith, Tim Williams, Brian Gilbert, and Georgia Dysterheft

Planning and Zoning Commission Members Absent: Stephanie Irwin (excused)

Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner;

Peggy Opp, Recording Secretary

2.

DISCUSSION

Vice Chairman Forbeck asked about the drainage report for the Tim Shaffery project and

whether site plan approval would be conditional. Mr. Esparza stated that the revised drainage

report stipulations are part of the Staff recommendations.

Mr. Esparza mentioned that the sign committee would be meeting on Thursday at 10:00 a.m. In

particular, portable signs and banner usage will be looked at.

Mr. Esparza asked if everyone was satisfied with the joint meeting last Thursday with Loras

Rauch. It was agreed that the meeting went well and that Ms. Rauch seemed really sharp and in

tune. Mr. Esparza stated that there would be a meeting with her and the Subdivision Committee

the first week in April. There should be another joint meeting with the Council and P&Z later in

April.

There will likely be two more site plans for the next P&Z meeting. The Mountainside

Regulations have been rescheduled for the Council’s consideration on April 7

th

. At this time,

some changes have been made to the regulations.

Chairman Betts asked how long ago the restaurant site plans for the Maverick Center was

approved and Mr. Esparza stated that it was approximately last August.

Vice Chairman Forbeck updated everyone concerning the Council election

Mr. Esparza stated the theater should be getting started in about seven days, which would be

approximately March 23

rd

.

3.

ADJOURNMENT

The Work Session was adjourned at 6:30 p.m.

/s/ Chairman Jim Betts

MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING

COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD

TUESDAY, MARCH 15, 2005, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.

1.

CALL TO ORDER TO ASCERTAIN QUORUM

Chairman Betts called the meeting to order at 6:30 p.m.

Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman

Gretchen Forbeck, Luke Smith, Tim Williams, Brian Gilbert, and Georgia Dysterheft

Planning and Zoning Commission Members Absent: Stephanie Irwin (excused)

Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner;

Peggy Opp, Recording Secretary

2.

PLEDGE OF ALLEGIANCE

3.

CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK

SESSION AND MEETING HELD MARCH 1, 2005

Vice Chairman Forbeck moved to approve the Minutes of the Work Session and Meeting held

March 1, 2005. Commissioner Dysterheft seconded the motion and it carried unanimously.

4.

PUBLIC PARTICIPATION.

ACTION TAKEN AS A RESULT OF PUBLIC COMMENT IS LIMITED TO DIRECTING STAFF TO

STUDY THE MATTER AND RESCHEDULE FOR FURTHER CONSIDERATION AT A LATER

DATE. COMMISSION MAY PROVIDE LIMITED RESPONSE TO ITEMS THAT ARE NOT ON THE

AGENDA. INDIVIDUALS ARE LIMITED TO THREE (3) MINUTES FOR PRESENTATION.

There was no public participation.

5.

DISCUSSION/CONSIDERATION/ACTION

RE: SPR 05-206

Consideration and action on a site plan for a new 4,625 square feet professional office

complex to be located at 4700 W. White Mountain Blvd. APN 212-01-022B. The

applicant is Timothy Shaffery.

Mr. Esparza presented the Staff Report and stated that Staff recommends approval of the

proposed site plan for a new professional office complex with the following stipulations:

•

All requirements of the Lakeside Fire Department are addressed for a building permit.

•

All outdoor lighting is in compliance with the outdoor lighting standards.

•

A final landscape plan is submitted for the site should any modifications be proposed.

•

A revised drainage report long with grading plans will be submitted for review and

acceptance by the Town Engineer. In addition, ADOT approval of all drainage plans will

be required.

Vice Chairman Forbeck asked if the applicant comes forward with any future buildings does it

have to be within the year timeframe, or would they have to come before the Commission again

for site plan design review. Mr. Esparza stated that it is possible he may want to come back

before the Commission or Staff could go ahead and review it on behalf of the Commission.

Mr. Tim Shaffery stated that the other buildings would not be built for a few years, but when

they are, they would be identical to the first building. Mr. Shaffery further stated that their goal

was to keep as many trees as possible.

Commissioner Williams asked how extensive the drainage changes mentioned in the Staff

Report were, and Mr. Esparza stated that the changes were not very major.

Vice Chairman Forbeck moved to approve the site plan for a new 4,625 square feet professional

office complex to be located at 4700 W. White Mountain Blvd., APN 212-01-022, with Staff

recommendations. Commissioner Williams seconded the motion and it carried unanimously.

6.

DISCUSSION/CONSIDERATION/ACTION

RE: SPR 05-208

Consideration and action on a site plan for a new 64-unit apartment complex to be

located at 1846 E. White Mountain Blvd. APN(s) 211-32-037/037C/051A. The

applicant is Luckenbill Associates, LLC.

Mr. Esparza presented the Staff Report and stated that the complex is to be workforce housing,

not subsidized housing. Staff recommends approval of the proposed site plan for a new 64-unit

apartment complex with the following stipulations:

•

All requirements of the Pinetop Fire Department are addressed for building permits.

•

All outdoor lighting is in compliance with the outdoor lighting standards.

•

All landscape materials are planted as noted on the submittal plan.

•

A revised drainage report to reflect minor changes will be required. All drainage

improvements are completed as per the drainage report and certified by the project

engineer.

•

The developer will complete the traffic impact analysis requested by staff.

•

The developer agrees to limit access onto Penrod Drive as emergency only.

A meeting was held Monday night with the developer and interested area residents. Many of the

areas of concern voiced by the residents were handled at that meeting.

Discussion was held concerning the traffic impact analysis, the distance from the light at Penrod,

the shape of the parcel, and the entrance to the complex.

Ms. Dee Luckenbill, with Luckenbill Associates, explained the plans for the apartment complex.

They are proposing 64-units. It will be comprised of about 38, 2-bedroom/2-bath units of about

870 square feet each; and 26, 3-bedroom/2-bath units at about 1,058 square feet each. In

addition, there will be a community building/recreation center. The plan also includes play areas

and a turf area with a picnic ramada and barbeques.

Vice Chairman Forbeck asked about fencing and Ms. Luckenbill sated that the State of Arizona

requires they have fencing, but at this point, no final type of fencing has been chosen. She

further stated the fencing would most likely include several different types, including some solid

walls bordering the residential areas that border their complex.

Commissioner Smith asked about the trees on the property and Ms. Luckenbill stated that there

weren’t really too many trees. They will make every effort to preserve the big trees that are on

the lot.

Mr. James Flodin, 1335 S. Penrod Dr., questioned why the easement for his property does not

show up on the map. His property access is between the properties to the north of the apartments

and one of the proposed playground areas of the complex. He does not really have a front yard,

but is concerned about maintaining the view from his side yard. Building #5 is a two-story, so

where it is currently proposed to be built would not only block his view, but would provide

tenants a view into his yard. He has talked to the builder and asked they swap Building #5 with

Building #4, or possibly move Building #5 over. Ms. Luckenbill stated that she would be talking

to the architect to see what would be the best way of accommodating Mr. Flodin, but felt sure

they could work with him on the matter.

Mr. G.M. Cook, 1214 Penrod Dr., stated that his major concern was the drainage. He stated that

the pasture collects a lot of water and it drains to the west. If the six acres are developed, Mr.

Cook questioned where all the water would go. Discussion was held concerning the drainage

and Mr. Esparza explained that the drainage report is done by an engineer and reviewed by the

Town Engineer to make sure it meets the Town drainage policy.

Mr. Cook stated that as long is the lighting is low and they can still view the stars, he can go with

it. Regarding the fence, he would push for a block fence to stop the lighting from going into his

neighbor’s backyard, as well as his yard.

Chairman Betts stated that he wanted to commend the applicant for their efforts to work with the

residents.

Commissioner Smith moved to approve SPR 05-208 a site plan for a new 64-unit apartment

complex to be located at 1846 E. White Mountain Blvd., APN 211-32-037/037C/051A, with

Staff recommendations and Staff’s ability to work out any changes as far as building positioning.

The motion was seconded by Vice Chairman Forbeck. Commissioner Williams questioned why

the future post office is not taken into consideration when considering the site plan and the

entrance. With the traffic generated by the post office, the entrance to the apartments will not be

adequate. Discussion was held concerning the matter and it was explained that the post office

would have to figure out their own access and what they can do to allow vehicles to go in and out

of their site. The motion carried unanimously.

7.

STAFF REPORT

Vice Chairman Forbeck asked how the creation of impact fees worked and Mr. Esparza stated

that they would be looking at impact fees. Mr. Matteson felt that the Town could do a lot of the

work at the Staff level. It would eventually have to go before the Council to adopt any fees,

which would have to be very, very specific. Once adopted, it would have to go before the

Council again to change the fees.

Commissioner Williams asked if Lakeside Summer Homes would be moving their entrance or

not. Mr. Esparza stated that they were scheduled to meet on April 12

th

to look at some of the

options. The Summer Homes has continued on the wall, but one of the options would have

allowed that entrance to remain while creating another leg at the light.

Commissioner Gilbert stated that he wanted to get back to the subject of traffic. Most of the

traffic empties onto 260. ADOT issues driveway permits and they do not really care what the

impact is on the Town. More and more traffic is flowing through the town. Mr. Esparza stated

that it appears ADOT is becoming more conservative in handing out driveway permits.

Commissioner Gilbert stated that certain left hand turns must be restricted at certain locations

because of local safety issues. Some discussion was held on the subject and what could be done.

8.

ADJOURNMENT

Vice Chairman Forbeck moved to adjourn at 7:39 p.m. Commissioner Smith seconded the

motion and it carried unanimously.

/s/ Chairman Jim Betts

CERTIFICATION:

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the

Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,

Arizona, held on the 15

th

day of March 2005. I further certify that the meeting was duly called

and held and that a quorum was present.

DATED the 16

th

day of March 2005.

/s/ Peggy Opp, Recording Secretary