VADE-MECUM CONSEIL USAGE FONCTIONNAIRES (2EME EDITION)

Council Of The European Union

Sujets

• Council of the European Union
• Service
• Parliamentary procedure
• Guide
• Droit et juridique

Informations

• Publié par: COUNCIL-OF-THE-EUROPEAN-UNION
• Nombre de lectures: 49
• Langue: English
• Poids de l'ouvrage: 6 Mo

Extrait

COUNCIL OF
THE EUROPEAN UNION
GENERAL SECRETARIAT Vade-mecum
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November 2000
Mit Cover: Christian Carpentier
Illustrations:nr VADE-MECUM
for the use of officials and other staff
(November 2000)
General Secretariat
Council of the European Union This Vade-mecum provides a description of the Council General Secretariat at a
precise moment in time. A number of changes have occurred since the editorial
deadline expired. Up-to-date information can be found on the Council's DOMUS
intranet site, which mostly contains administrative details and practical information for
the use of officials. The interinstitutional web site EuropaTeam, which mainly allows
access to Commission information, is also available through DOMUS.
A great deal of additional information on the European Union is available on the Internet.
It can be accessed via the Europa server (http://europa.eu.int).
Cataloguing data can be found at the end of this publication.
Luxembourg: Office for Official Publications of the European Communities, 2001
ISBN 92-824-1897-9
© European Communities, 2001
Publication is authorised provided the source is acknowledged.
Printed in Spain Contents
Preface XI
Part I —
The General Secretariat and its role
in the Council's activities I
Section I — Historical background and objectives 3
Section 2 —The Justus Lipsius, Frère Orban and Cortenberg buildings 4
I. The Justus Lipsius building 4
1. Why the name 'Justus Lipsius'?
2. Functional description of the building 5
2.1. Conference Centre (referred to as 'CO') 6
2.2. Secretariat section 8
2.3. The substructure 9
3. Access to the building
3.1. Access for pedestrians
3.2. for vehicles 10
3.3. Opening hours of the building II
3.4. Public transport2
3.5. How to gain access to the building above the car park 1
4. Finding your way around the building3
4. /. General hints
4.2. Numbering of levels, wings and offices, and address codes ... 15
II. Frère Orban building5
III. Cortenbergg 16
Section 3 — Organisation of the General Secretariat7
1. The Secretary-General/High Representative,the Deputy
Secretary-General, the Private Office
and attached departments
2. The Legal Service9
3. Directorate-General A —Administration/Protocol 20
3.1. Directorate for Personnel and Administration
3.2. for Protocol, Organisation, Infrastructures,
Information Technology 21
3.3. Directorate for Translation and Document Production 25
3.4. for finance6 4. Directorate-General Β —Agriculture/Fisheries 27
5.l C — Internal Market, Customs Union,
Industrial Policy,Telecommunications, Information Society,
Research, Energy,Transport 28
6. Directorate-General E — External Relations9
6.1. Directorate for Enlargement 30
6.2. for Development
6.3. Department for Multilateral Economic Affairs 3
6.4. Directorate forTransatlantic Relations, United Nations and
Human Rights1
6.5. for SpecificWorld Regions 1 3
6.6. Directorate for II
6.7. for Specific World Regions III
6.8. for Security and Defence Policy
6.9. Directorate for General Affairs and Coordination 32
7. Directorate-General F — Relations with the European
Parliament, the ESC and the COR, Institutional Affairs,
Budget and Staff Regulations, Information Policy,
Transparency, Public Relations 32
7.1. Directorate for Parliamentary and Institutional Affairs 3
7.2. for the Budget and the Staff Regulations3
7.3. for Co-decision Legislative Procedures, Information
PolicyTransparency and Public Relations3
8. Directorate-General G — Economic and Financial Affairs,
Economic and Monetary Union4
9.l H —Justice and Home Affairs 3
10.l I — Environment and
Consumer Protection, Civil Protection, Health,
Foodstuffs Legislation 35
I I. Directorate-General J — Employment, Social Policy, Regional
Policy and Economic and Social Cohesion, Education and Youth,
Culture,Audiovisual Media6
/ /. /. Employment and social policy
/1.2. Regional policy and economic and social cohesion 3
/1.3. Education and youth, culture, audiovisual media
The Council General Secretariat in outline 37
Section 4 — Functions of the Generalt in the
examination of Commission proposals8
1. Initial procedure 3
2. The Secretariat and the Council's working parties 39
3. Thet and the Permanent Representatives Committee
(Coreper)
IV 4. The Secretariat and the Council of Ministers 40
5. Press conferences 41
6. Procedure for the finalisation of texts by legal/linguistic experts4
7. Preparation of minutes2
8.n of official texts, publication and notification 4
Section 5 — Practical information3
1. Documents
/./. Coding
1.2. The document production process: from coding to circulation . 49
2. Communications 52
2.1. Incoming mail
2.2. Outgoing mail
2.3. Communication within and between buildings 54
3. Archives and reference libraries 54
3.1. Archives
3.2. Libraries 55
Part II — Staff Regulations and other
rules affecting staff 61
Section I — Staff of the European Union institutions3
1. Status and definition
2. Classification of posts4
3. Vacant posts6
4. Competitions7
5. Administrative status 68
5.1. Active employment
5.2. Secondment
5.3. Non-active status
5.4. Leave on personal grounds
5.5. for military service9
Section 2 —Working hours and leave
1. Working hours 6
/./. The normal working week
/ .2. Flexitime
1.3. Part-time work 70
1.4. Overtime1
1.5. Time off for health reasons4
1.6. Maximum period of continuous working 75
2. Public holidays7 3. Leave 77
3.1. Annual leave8
3.2. Special leave 81
3.3. Additional special leave2
3.4. Maternity leave
3.5. Special leave in cases of adoption
3.6. leave and travelling time for elections organised in the
Member States of the European Union 83
3.7. Special leave for cures at watering places6
3.8. How to apply7
4. Leave for further training 88
4.1. The various types of leave for training purposes 89
4.2. How to apply 90
5. Leave for military service
Section 3 — Obligations1
1. Residence
2. Other obligations
3. Disciplinary measures2
4.y Board
Section 4 — Career 93
1. Probationary period
2. Career development
2.1. Advancement to the next incremental step 9
2.2. Periodic reports 94
2.3. Promotion
2.4. Transfer to another category/service 9
2.5. Vacant posts5
3. Bodies
3.1. Reports Committee 95
3.2. Advisory committees on promotion
Section 5 — Staff training 96
1. Induction programme for new staff 9
2. In-service training
2.1. Courses organised by the General Secretariat 9
2.2. Training outside the Council7
3. Joint Committee on StaffTraining8
Section 6 — Salaries
I. Basic salary
VI 2. Family allowances 98
2.1. Household allowance9
2.2. Dependent child allowance9
2.3. Education allowance9
2.4. Birth grant 100
2.5. Payment of allowances to third persons 100
3. Other allowances0
3.1. Expatriation allowance0
3.2. Foreign residence allowance0
3.3. Daily subsistence 101
3.4. Installation and resettlement allowance1
3.5. Fixed allowance (known as the 'secretarial allowance') 102
3.6. Shiftwork allowance2
3.7. Overtime remuneration2
3.8. Teaching allowance3
4. Deductions and taxation 103
4.1. Pension scheme contribution3
4.2. Sickness insurance3
4.3. Accident contribution3
4.4. Unemployment insurance contribution (temporary staff only) 103
4.5. Community tax4
4.6. Temporary contribution4
5. Weighting 104
6. Review of remuneration5
7. Reimbursement of expenses5
7. /. Travel expenses (taking up appointment, termination of
service, transfer)5
7.2. Removal expenses (taking up termination of
service, transfer)5
7.3. Annual leave travel expenses 106
7.4. Place of origin6
8. Miscellaneous7
8.1. Advances 107
8.2. Bank accounts7
8.3. Transfer of part of salary7
Section 7 — Missions8
I. Detailed rules8
/. /. Travel orders 108
1.2. Advances on mission expenses 108
1.3. Choice of means of transport9
1.4. Journey times 110
/ .5. Travel bookings and hotel reservations 112
1.6. expenses: special cases3
VII /. 7. Hotel charges: special cases 116
1.8. Declaration of expenses and calculation of daily allowances. I 17
1.9. Provision of free accommodation or meals9
2. Duration of missions
2.1. Missions of four weeks' duration or longer 11
2.2. interrupted for a weekend or during public holidays,
with return to place of employment 120
3. Overtime and time off for health reasons when on mission . . 120
4. Loss/theft of luggage 12
5. Useful telephone and office numbers1
Section 8 — Illness and accidents2
1. Absence owing to illness or accident
2. Illness or accident during or immediately after
a period of leave3
3. Sickness insurance4
4. Accident and occupational disease insurance 125
5. Useful telephone and office numbers
Section 9 — Pensions 126
1. Pensions and