AS2005 April 25 Rep Internal Audit Summary 4th  Quarter
3 pages
English

AS2005 April 25 Rep Internal Audit Summary 4th Quarter

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Teignbridge District Council Final Report for the Financial Year 2004/2005 1. Use of Resources & Performance Auditor Hour Resources (Inputs) 1.1 Over 6,000 hours of auditor time was spent on internal audit work in 2004/2005. This represents the net hours available after leave, sickness etc. 1.2 Of the 6,089 net hours available the analysis of work undertaken is as follows: 2004/2005 2003/2004 Actual % of Net Actual % of Net Hours hours Hours hours Productive Work - Planned project work 3,357 55 % 2,432 51% - Ad-hoc unplanned project work 40 0.5 % 66 1% - Risk and control advice 458 7.5 % 430 9% - Special investigations 510 8 % 190 4% Total hours spent on productive 4,365 71 % 3,118 65% audit work (a) (a) Overheads - Staff training (inc. professional) 249 4 % 502 11%- Audit planning management & control 451 8 % 402 8%- Computer audit sales 275 4.5 % 335 7%- Administration, filing etc. 543 9 % 258 5%- Audit Team Meetings 153 2.5 % 112 2% Other 53 1 % 91 _______ _____ _______ _____ 1,724 29 % 1,700 35% ...

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Nombre de lectures 12
Langue English
Teignbridge District Council
Final Report for the Financial Year 2004/2005
1.
Use of Resources & Performance
Auditor Hour Resources (Inputs)
1.1
Over 6,000 hours of auditor time was spent on internal audit work in 2004/2005.
This represents
the net hours available after leave, sickness etc.
1.2
Of the 6,089 net hours available the analysis of work undertaken is as follows:
2004/2005
2003/2004
Actual
Hours
% of Net
hours
Actual
Hours
% of Net
hours
Productive Work
- Planned project work
- Ad-hoc unplanned project work
- Risk and control advice
- Special investigations
Total hours spent on productive
audit work
Overheads
- Staff training (inc. professional)
- Audit planning management &
control
- Computer audit sales
- Administration, filing etc.
- Audit Team Meetings
Other
Total hours
3,357
40
458
510
4,365
249
451
275
543
153
53
_______
1,724
6,089
====
55
%
0.5 %
7.5 %
8
%
71 %
(a)
4
%
8
%
4.5 %
9
%
2.5 %
1
%
_____
29
%
100%
====
2,432
66
430
190
3,118
502
402
335
258
112
91
_______
1,700
4,818
=====
51%
1%
9%
4%
65%
(a)
11%
8%
7%
5%
2%
2%
_____
35%
100%
====
Note (a) As against Internal Audit standard of 70% productive time (Audit Manual)
Projects (Outputs)
1.3
The Section’s main and most important performance target was to complete a 100% review of
the 12 core financial systems thereby providing the necessary assurance to the Leader, Chief
Executive and Director of Resources when signing off the annual statement on internal control
reported with the 2004/2005 accounts later in the year.
This has been achieved.
1.4
103 projects were planned to have been undertaken in 2004/2005.
As at the year-end 64 of
these were completed. This is a 62% completion rate as against a performance target of 70%
(57% completion rate in 2003/2004). 5 projects (5%) have been carried forward for completion in
early April 2005. The reason for this projected failure to meet the target is:
399 unplanned projects have been undertaken (253 in 2003/2004) of which:
75 (19 %) were ad-hoc projects (23 (9%) in 2003/2004)
324 (81%) incidences of advice logged (230 (91%) in 2003/2004)
In addition 13 operational service and 3 project risk assessment workshops were
conducted during the year.
As at the end of 2004/2005 71% of all services set out on
the pentile list have been risk assessed against a target of 80%.
All operational service
risk assessments are due to be completed by the end of December 2005.
1.5
The Internal Audit Section carries out computer audit and risk assessment work for a number of
other public bodies in the region (following a Best Value recommendation) listed below.
This
resulted in income of £16,800 income was made against a target of £15,000.
Torridge District Council
South Hams District Council
Mid Devon District Council
East Devon District Council
Torbay Council
South Somerset District Council
South West Regional Health Authority.
2.
Matters of Interest
2.1
Aside from the above the following work undertaken is representative of work undertaken in the
year:
Broadmeadow Sports Centre – inventory
and systems;
Car parks inspections;
Collection of old white goods and furniture;
Commercial lettings review;
Corporate emergency plan;
DEFRA recycling grant
Election expenses review;
Flexitime.
Food hygiene inspections;
Insurances system;
Members allowances;
New cheque printer risk workshop
ODPM Planning Grant;
Performance indicator system review;
Teignbridge Guide;
Travel and subsistence review;
Waybills value for money review;
3.
The Year Ahead (2005/2006)
3.1
Internal Audit’s performance targets for 2004/2005 are:
100% review of all core financial systems;
70% review of all other planned audit projects;
100% of all Council services on the pentile list to be risk assessed by 31
st
December 2005
(via risk assessment workshops).
3.2
From April 2005 the Council is required to publish an annual Statement of Internal Control (SIC).
Signed by both the Chief Executive and the Leader. The SIC will be published with the end of
year financial accounts as required by the Accounts and Audit Regulations 2003.
The SIC is
designed to improve corporate governance and accountability for public funds.
The Chief
Executive and Leader will be required to give an assurance that internal control throughout the
Council is adequate.
To that end they will be presented with evidence gathered by the Internal
Audit Section.
3.3
The SIC places significant emphasis on the Council to adequately identify and manage risk.
Risks arising out of the risk workshops that are currently being held will eventually be reported to
and monitored by Members much like performance indicators are at present. Agreed actions
arising from internal and external audit reports will also be logged on the SPAR system and
reported should agreed dates fail to be met. Members will note that operational service plans now
require that Heads of Service identify the top 5 risks as these need to be managed so as to
ensure that service objectives are met.
3.4
From 2005/2006 onwards the Audit Committee will receive a more comprehensive report on the
work of the Internal Audit Section.
A summary in respect of every project undertaken by the
Internal Auditors will be presented to members and any significant issues highlighted.
Members
are encouraged to raise questions in advance of the meeting in order that the Chief Internal
Auditor and/or the Head of Service responsible for the area in question may report back at the
meeting.
3.5
The Section is pursuing a joint internal audit management arrangement with a neighbouring
authority in order to achieve efficiency savings beneficial to both.
3.6
The full year Internal Audit plan approved by the Director of Resources is attached (Appendix A).
4.
Recommendation
4.1
The Audit Committee are recommended to note this report.
R.Willcocks,
Chief Internal Auditor,
April 2005