Consider these Savings and Go Green

Cherieh

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• Publié par: Phuwyor
• Nombre de lectures: 11
• Langue: English

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R e t u r no nI n v e s t m e n tA n a l y s i s

C o n s i d e rt h e s eS a v i n g sa n dG oG r e e n

No matter their size or geographic location, the biggest challenge all municipalities face is how to save money. What if you had an easy way to trim costs and at the same time enhance your operations? With an electronic document management system (EDMS) like Point Software’s DocumentLink™, you do. By going paperless, you could save a tree and a bundle. The savings realized don’t just come from all the paper and ink you no longer need. Your greatest savings, in fact, stem from the efficiency of the EDMS. There is a lot of wasted time associated with handling paper documents; with an electronic solution in place, you can significantly reduce your costs while being environment friendly.

What could you do with an extra$29,000per year? The market research firm Delphi Group estimates the cost to maintain a single fourdrawer file cabinet is $2,000 per year. To maintain just 15 file cabinets, the cost comes to $30,000 per year.Compare this to DocumentLink™. With pricing as low as $40 a month, this expense is virtually eliminated.Point Software’s electronic solution results in a savings of$29,520in record storage maintenance costs annually!

The average employee spends25% of the work dayshuffling paper! Studies show that employees wastes up to 25% of each work day handling information that exists in paper form. For an employee working a 40hour week, this equates to over 12 weeks of time that is paid in wages to be inefficient. DocumentLink’s powerful search engine reclaims that lost time by allowing municipal employees to retrieve that information with immediacy and without the paper shuffle.

If it cost $20.00 to file a document, would you try to reduce that cost? According to Coopers & Lybrand, companies spend $20 in labor just to file a document. At 50% of the monthly cost for DocumentLink, it doesn’t take a mathematician to realize how much money can be saved by using the electronic storage and filing capabilities of DocumentLink. Compared to traditional methods, the labor cost for electronic filing is nearly zero. There are also added benefits as information may be shared more easily or recovered should disaster strike and will never be misplaced or lost. The value of that capability becomes clear when considering these additional statistics from Coopers & Lybrand: • Itcosts $120 in labor to find a misfiled document. •costs $220 in labor to reproduce a lost document. It •of all documents generated, up to 7% are lost. Out

Three words that will save you$$$$“Paperless Forms Administration” Processing paperwork is one of the most tedious tasks found in municipal government. If you take away the paper, however, you take away much of the work as well. As an example, an EDMS typically saves 20 minutes per form for each Homestead application. In jurisdictions that process hundreds of these annually, this results in exponential time savings for this single form.

By comparison to existing methods, forms like these can be autofilled for many sections using DocumentLink’s parcelcentric information to streamline these applications. With this kind of business intelligence, efficiency and accuracy are leveraged to offer greater office productivity. The result is quantifiable time savings that translate into cost savings.

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Free Lifetime Updates Customizable to Your Needs Easy Startup DocumentLink™ is an Online Information Solution that Connects People with Data How will YOU use DocumentLink™? Through its flexible design, DocumentLink™ opens up a world of possibilities for managing and using your information. Customers have found a variety of applications for this multipurpose tool. Searchable Information Library •Add and link documents, Project Manager forms, photos, and more. •Manage all related paperwork •Quickly search for and find from a single location as part information that would of a single project. otherwise be scattered among multiple locations. •Keep tasks on track throughout the entire process with the help of automated alerts. DocumentLink™ Get Connected Information Protector Secure the confidentiality of internal information and private records with user access right controls. Field Data Collection Tool •Field work is enhanced using wireless connection for realtime updates to DocumentLink™. •Record site informationonce. Permitting Application No more transcription of •Allow the public to access, handwritten notes! complete and submit forms online. •Authorize permits for issue with the signature feature.

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