Word 2003 Track Changes Tutorial
2 pages
English

Word 2003 Track Changes Tutorial

-

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2 pages
English
Le téléchargement nécessite un accès à la bibliothèque YouScribe
Tout savoir sur nos offres

Description

????Using Track Changes Feature in Microsoft Word 2003 This document is meant to be a reminder or ‘cheat sheet’ on how to use the Track Changes function in Microsoft Word 2003. The Track Changes function has its own toolbar within Word 2003. To show the Track Changes toolbar, pull down the View menu, go under Toolbars, and select Reviewing. Below is a snapshot of that toolbar: The first section of the toolbar contains the Markup Pulldown menu, which allows you to switch between four different views: Final Showing Markup: Shows the final version of the document, with changes highlighted and inserted into the document. Final: Shows the final version of the document, including changes, but changes are not highlighted or distinguished in any way. Original Showing Markup: Shows the original version of the document, along with changes, but changes are not embedded in the document. Instead, they are neatly placed in balloons on the right side of the document with lines pointing to their insertion points. Original: Shows the original document as it appeared before changes were made. The second section of the toolbar contains the Show Pulldown menu, which allows you to select which types of changes that were made to the document that you wish to be visible. (For example, you can choose to view insertions and deletions, and not bother looking at comments. This can be dangerous if you forget which changes you are viewing!) You can ...

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Nombre de lectures 36
Langue English

Extrait

Using Track Changes Feature in Microsoft Word 2003
This document is meant to be a reminder or ‘cheat sheet’ on how to use the Track
Changes function in Microsoft Word 2003.
The Track Changes function has its own toolbar within Word 2003.
To show the
Track
Changes toolbar
, pull down the
View
menu, go under
Toolbars
, and select
Reviewing.
Below is a snapshot of that toolbar:
The first section of the toolbar contains the
Markup Pulldown
menu
, which allows you to switch between four different
views:
¾
Final Showing Markup:
Shows the final version of the document, with changes
highlighted and inserted into the document.
¾
Final:
Shows the final version of the document, including changes, but changes
are not highlighted or distinguished in any way.
¾
Original Showing Markup:
Shows the original version of the document, along
with changes, but changes are not embedded in the document.
Instead, they are
neatly placed in
balloons
on the right side of the document with lines pointing to
their insertion points.
¾
Original:
Shows the original document as it appeared before changes were made.
The second section of the toolbar contains the
Show
Pulldown menu,
which allows you to select which types of
changes that were made to the document that you wish to be
visible.
(For example, you can choose to view insertions and
deletions, and not bother looking at comments.
This can be
dangerous if you forget which changes you are viewing!)
You can also open the
Reviewing Pane
(which is discussed
later on).
The
Track Changes options window
can be
opened by selecting
Options…
.
The
Track Changes options
window
allows you to
customize the way in which you track changes.
Specifically, it lets you set how each type of change
made will look.
This window can be accessed either
from the
Show Pulldown menu
by selecting
Options…
or by going to
Tools
, selecting
Options…
and clicking
on the
Track Changes
tab.
Word already has certain
defaults that make it fairly easy to differentiate between
types of changes.
You can also set how want to use
balloons
when tracking changes in a document.
Using Track Changes Feature in Microsoft Word 2003
Next on the toolbar are the
Previous and Next buttons
.
These take
you to the previous or next change within the document.
Together,
they give you an easy way to navigate the changes in your document.
The next option is the
Accept Changes menu
, which gives
you three ways to accept changes in your document:
¾
Accept Change:
Accepts a single change to your document.
¾
Accept All Changes Shown:
Accepts all VISIBLE changes to your document.
(Remember, you can choose not to show certain types of changes.
Changes not
visible will not be affected.)
¾
Accept All Changes in Document:
Accepts all changes regardless of type or
visibility.
The next option is the
Reject Changes menu
, which gives you six ways to reject changes
in your document:
¾
Reject Change/Delete Comment
¾
Reject All Changes Shown
¾
Reject All Changes in Document
¾
Delete All Comments Shown
¾
Delete All Comments in Document
¾
Delete All Ink Annotations in Document
These are all self-explanatory, with the exception of the last option.
Ink Annotations are
changes made with the Pen Tool in Word.
(It’s kind of like writing with a virtual pen in
your document.
Something you’ll probably never need!)
The next button on the toolbar is the
Insert Comment button
.
Again, pretty
self-explanatory.
Next is the
Highlight (No Highlight) menu
, which allows you to
highlight in a color of your choice.
(Well, if it’s one of the 15 colors
Microsoft lets you choose from, that is.)
The next button is the
Track Changes button
, which allows you to turn on and
off the track changes function.
(So, if you only wanted to track changes some
of the time, this is the button to use.)
Changes already tracked will not be lost.
And last, but not least, is the
Reviewing Pane button
.
Clicking this button will
bring up a pane at the bottom of your document that shows a list of changes
throughout your document.
A handy way of looking at your document changes.
FINAL NOTE:
Remember, you need to accept/reject
ALL
changes before they will disappear from your
document.
Removing comments needs to be done separately.
Highlighting needs to be removed manually.
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