2009 10 Distributed Learning Enrolment Audit Program

Ministry Of Education

Informations

• Publié par: Thiwyar
• Nombre de lectures: 5
• Langue: English

Extrait

2009/10 Distributed Learning (DL) Enrolment (September 2009 and February 2010 Claims)
Audit Program

Date of Visit: School Visited: School District:

Lead Auditor: Audit Team Members:

Auditors’ Criteria We are looking for: What the analysis Audit Program
Initials will allow us to say:
BC College of Teachers (BCCoT)
To be eligible for provincial funding, Verification that all Whether teaching Key Documents:
Boards of Education must ensure that staff teaching DL staff are members in  School Act Section 17 to 20 - Student‟s
students are: students hold a the BCCoT. educational program must be supervised by
certificate of  Under the supervision of, assessed qualified teacher.
and evaluated by a member of the qualification as a  K-12 Funding General Policy
teacher, or a letter of BC College of Teachers  BCCoT Website:
permission to teach (Ref: K-12 Funding General Policy) www.bcct.ca/MemberServices/FindATeacher.aspx
issued under Section
25(2) of the Teaching Audit Steps
Profession Act. 1. Prior to the audit, verify the teaching and
administrative staff‟s‟ membership in BCCoT
by checking BCCoT web site.
2. Document any discrepancies on an
Observation Sheet and attach supporting
documentation.
STUDENT MUST BE ACTIVE
The Ministry will only fund enrolled Evidence that the Whether the students Key Documents: As above, and
students that meet the active policy. students claimed on claimed for funding  DL Active Policy, January 2009
Active participation in distributed Form 1701 have met meet the  DL Standards - June 2007, Version 2.0 DL
learning is equivalent to attendance in a the DL Active policy requirements of the  Adult Funding Policy
school and is a requirement under the requirements. DL Active policy.  Form 1701 Instructions (Fall and February
School Act. Boards or authorities must Data Collection periods)
have evidence of active participation to  Required Areas of Study in an Education
be funded by the Ministry for a Program Order M295/95 (Students‟ Learning
distributed learning student’s course or Plan)
program. (Ref: DL-Active Policy)  Graduation Program Order M302/04 –

(Students‟ Graduation Program Plan) Definitions:
 BC Adult Graduation Requirements Order Active Date – for a student in a course
M320/04 or program is defined as the earliest
Audit Steps: date, supportable with evidence, which
Select students enrolled in the program. The satisfies the Active policy criteria for
Page 1 of 13 September 2009
Auditors’ Criteria We are looking for: What the analysis Audit Program
Initials will allow us to say:
funding. The Active Date is typically selection must include students from both the
later than the date when the school September and February count documents. If
assigns a student to a course through applicable: In order to ensure that none of the
registration, enrolment, or class students on the sample list are identified on the
configuration mechanisms. current INAC nominal roll, request the District‟s
Snapshot Submission Dates list of nominal roll students.
(Per September/February Form 1701
Grades K – 9 Instructions, P.1 and January 2009 DL
Active Policy) Is there evidence that the school has met the
September Claims: September 30, Active policy requirements in accordance with
2009 the appropriate snapshot submission date?
February Claims: February 5, 2010) 1. Evidence of activity appropriate to the amount
Attend – To be enrolled in an of time the student has been enrolled? Are
educational program that includes exceptions (e.g. sickness) documented and
distributed learning; and to participate in reasonable?
an educational activity by means of 2. A teacher-developed student learning plan
distributed learning. (SLP) and a signed commitment to the
Student Learning Plan (SLP) – A learning plan from the parent. Signed
document listing the courses or commitment can include such evidence as:
components of a student’s program of  a logged parent/teacher meeting discussing
studies meeting the Required Areas of the SLP
Study M295/95 or Graduation Program  email discussion between parent and
Order M302/04 requirements. teacher regarding the SLP
Course Plan – A document for each  documented information about parent
course that provides links to learning reviewing SLP
outcomes, performance standards,  other documented forms of communication
required resources, and assessment identifying parent was involved in SLP
strategies. Examples include course development
outlines, syllabi, and instructional 3. Evidence the SLP was in place by the
designs. (Ref: DL Active Policy) appropriate snapshot submission date.
 Has the plan been created by and is it being To be considered active in a DL
led by a BC Certified Teacher? course/program for funding purposes:
 Is there evidence that ensures that the roles Grades K –9 Each student file must
of teachers and parents are clearly defined contain:
and communicated before the student (Ref: DL Active Policy Rev. January 1,
enrols? 2009)
Note: Students in Grade 9 enrolled in a  Evidence that a student is active at
„standard‟ school taking additional non-the snapshot date, as listed in the
secondary DL course(s) will have their student 1701 Instructions to claim funding.
learning plan filed at the „standard‟ school. For
Page 2 of 13 September 2009
Auditors’ Criteria We are looking for: What the analysis Audit Program
Initials will allow us to say:
the DL course(s), if no learning plan is found, a  The minimum evidence is a
teacher-developed learning plan notification/request for the student learning plan
should be in the student‟s DL file. and a signed commitment from a
4. Document discrepancies on an Observation parent.
Sheet and attach supporting documentation.  Active participation in the
educational program must be
Grades 10 – 12 reflective of the amount of time the
Is there evidence that the school has met the student has been enrolled in the
Active policy requirements? program and in evidence three
1. Evidence that the student is active in their weeks after the snapshot date.
funded course(s) in accordance with the Note: Additional evidence of active
appropriate snapshot submission date. participation can be found throughout
2. A course plan created for each course in the DL Standards document.
which the student is enrolled.
Grades 10-12 student files must 3. The course plan is adequate in that there are
contain the following at the snapshot linkages between student activities, Ministry
submission date as listed in the 1701 learning outcomes and assessment strategies.
Instructions to be claimed for funding: 4. A current signed SLP consisting of eligible
 A clear course plan for each subject courses, linked to Ministry learning outcomes,
listed on the signed student learning that is signed by the student and parent (if
plan which links to learning applicable) – and for school age students
outcomes, performance standards, and non-graduated adults – the course(s)
required resources and assessment meet the graduation requirements?
strategies. Note: The SLP will demonstrate how the
 Following completion of the student required areas of study will be met. It should
learning plan, at least one example of include the teacher‟s plan for learning activities;
instruction-related communication demonstrate the student‟s commitment to
between the teacher and student. learning; and links to the student‟s interest and
needs.  At least one substantive assignment
submitted to the teacher by the Note: For non-graduated adults, the SLP may
be in evidence to document graduation student by the snapshot date. A
substantive assignment addresses requirements, however, in accordance with the
the learning outcomes of the course Adult Funding Policy the requirement for adults is
and noticeably impacts the final to document eligible courses on a course
percentage value of the student’s enrolment form by the Active date timeline (see
school mark. “Funding” Section below)
5. Evidence of at least one example of  A student learning plan (of eligible
instruction-related communication between the courses), reviewed annually and
teacher and student following the creation of signed by the student which meets
the plan. graduation requirements.
Page 3 of 13 September 2009
Auditors’ Criteria We are looking for: What the analysis Audit Program
Initials will allow us to say:
Note: Teachers communicate with students to  For Graduated Adults evidence that
the course is a provincial or support the learning outcomes of their program
and or course. Board/Authority Authorized course
Note: Assignments indicate communication and listed on LearnNow BC.
(Ref: DL Active Policy, January 2009) interaction between teacher and student.
6. Evidence that a substantive assignment,
linked to the SLP, was submitted to the
teacher by the student prior to claiming
funding. Does the substantive assignment
address the Ministry learning outcomes of the
course and noticeably impacts the final
percentage value of the student‟s school
mark?
 Evidence includes examples of student
work, assessment data, and teacher
gradebooks reflecti