Compliance Audit Section II

Bill Buckler

Description

SECTION II: NOTESINSTITUTIONAL PURPOSE2: Institutional Purpose2 (15:1) Criterion: An institution must have a clearly defined purpose ormission statement appropriate to collegiate education as well as to its ownspecific educational role. This statement must describe the institution and itscharacteristics and address the components of the institution and its opera-tions.Compliance Non-compliance Recommendation SuggestionXRESPONSEBroward Community College has a clearly defined mission statement,which is appropriate to collegiate education and to the college’s specific educa-tional role. The mission statement describes the institution and its characteris-tics and addresses the components of the institution and its operations.Complementing the mission statement are clearly defined belief statements.These belief statements serve as guiding principles for BCC.The mission and belief statements affirm the college’s commitment toexcellence and its higher goal of improving lives through the services its pro-vides to its changing constituency. The statements describe the college’s princi-pal characteristics, specify its major aspirations, and designate the five criticalareas to which resources are dedicated.DOCUMENTATION• Broward Community College 2001-2002 Catalog2001-2002 Catalog, p. 22 • d Community College Policy and Procedure Manual, Volume One, Section I, Operations of the Board of Trustees, Policy 6Hx2-1.01, p. 1• Broware Manual, VSection II, ...

Informations

• Publié par: Seam
• Nombre de lectures: 19
• Langue: English

Extrait

SECTION II:

INSTITUTIONAL PURPOSE

2: Institutional Purpose

RESPONSE

Broward Community College has a clearly defined mission statement,

which is appropriate to collegiate education and to the college’s specific educa-

tional role. The mission statement describes the institution and its characteris-

tics and addresses the components of the institution and its operations.

Complementing the mission statement are clearly defined belief statements.

These belief statements serve as guiding principles for BCC.

The mission and belief statements affirm the college’s commitment to

excellence and its higher goal of improving lives through the services its pro-

vides to its changing constituency. The statements describe the college’s princi-

pal characteristics, specify its major aspirations, and designate the five critical

areas to which resources are dedicated.

DOCUMENTATION

•

Broward Community College 2001-2002 Catalog2001-2002 Catalog

, p. 22

•

Broward Community College Policy and Procedure Manual

, Volume One,

Section I, Operations of the Board of Trustees, Policy 6Hx2-1.01, p. 1

•

Broward Community College Policy and Procedure Manual

, Volume One,

Section II, Administration, Policy, 6Hx2-2.05, pp. 1-3

•

Broward Community College Student Handbook and Planner

, p. 2

•

Broward Community College Faculty Handbook, 2001-2002

http://www.broward.cc.fl.us/faculty handbk

NOTES

p.40

X

Compliance

Non-compliance

Recommendation

Suggestion

2 (15:1) Criterion:

An institution

must

have a clearly defined purpose or

mission statement appropriate to collegiate education as well as to its own

specific educational role. This statement

must

describe the institution and its

characteristics and address the components of the institution and its opera-

tions.

RESPONSE

The mission and belief statements are published in the BCC college

catalog and in the

Broward Community College Policy and Procedure Manual.

These statements of purpose serve as the foundation for all institutional opera-

tions, programs, and activities. To ensure that board actions are consistent with

the mission statement, the District Board of Trustees passed a motion on March

22, 2000, requiring the completion of an agenda transmittal sheet that explains

how the proposed action supports the mission statement.

DOCUMENTATION

•

Broward Community College 2001-2002 Catalog

, p. 22

•

Broward Community College Policy and Procedure Manual

, Volume One,

Section I, Operations of the Board of Trustees, Policy 6Hx2-101, p. 1

•

Minutes, District Board of Trustees, March 22, 2000

RESPONSE

The current mission and belief statements were developed with major

involvement of all constituencies of Broward Community College. Faculty,

staff, students and board members had the opportunity to present ideas, sug-

gestions and revisions to the statements through workshops and open forums.

At the conclusion of a very intensive process, on March 22, 2000, the District

Board of Trustees approved the mission and belief statements.

DOCUMENTATION

•

Minutes, District Board of Trustees, March 22, 2000

•

Mission Retreat Participants

•

Beliefs/Mission Retreat, October 6, 1998 announcement

•

First Draft, College Mission and Belief Statements, November 23, 1998

•

Second Draft, College Mission and Belief Statements, January 15, 1999

NOTES

p.41

X

Compliance

Non-compliance

Recommendation

Suggestion

2 (15:10) Criterion:

The formulation of a statement of purpose represents

a major educational decision. It should be developed through the efforts of

the institution’s faculty, administration and governing board. It

must

be

approved by the governing board.

X

Compliance

Non-compliance

Recommendation

Suggestion

2 (15:6) Criterion:

The official posture and practice of the institution

must

be consistent with its purpose statement. Appropriate publications

must

accurately cite the current statement of purpose.

RESPONSE

The official posture and practice of the institution are consistent with

Broward Community College’s statement of purpose. In October 1999, rather

than merely updating its mission statement, the college decided to revamp the

mission statement. Through a comprehensive planning process with participa-

tion by faculty, staff, students and board members, new mission and belief state-

ments were written that more accurately described the college’s current func-

tions and purpose.

The mission and belief statements serve as the foundation for institu-

tional operations, programs, and activities. Both statements emphasize student

success as the college’s primary goal. The mission and belief statements affirm

BCC’s commitment to excellence and its higher goal of improving lives through

the services its provides to its changing constituency. They describe the col-

lege’s principal characteristics, specify its major aspirations, and designate the

five critical areas to which resources are dedicated.

Through research studies and community involvement, the college

responds to community service area needs. Throughout its annual planning

process, it takes into account such factors as economic growth, demographic

changes, and technological innovations that might impact the instructional pro-

gram. Needs identified by statistical data and direct feedback influence the col-

lege’s decisions relating to its educational programs and activities.

DOCUMENTATION

•

Broward Community College 2001-2002 Catalog

, p. 22

•

Broward Community College Policy and Procedure Manual

, Volume One,

Section I, Operations of the Board of Trustees, Policy 6Hx2-101,

p. 1

NOTES

p.42

X

Compliance

Non-compliance

Recommendation

Suggestion

2 (15:14) Criterion:

An institution

must

study periodically its statement

of purpose, considering internal changes as well as the changing responsibil-

ities of the institution to its constituencies. The statement of purpose serves

as the foundation for all institutional operations, programs and activities.

RESPONSE

Broward Community College seeks to serve in a comprehensive manner

the needs of the greater Broward County community, as they relate to technical,

vocational, advanced, professional, and continuing education. The college

enrolls a diverse group of students with different academic objectives. The col-

lege serves students seeking technical and vocational training in order to enter

the job market upon completion of their studies; students pursing the first two

years of a university parallel program that will culminate in a baccalaureate

degree; students seeking continuing education to upgrade their skills, maintain

certifications, obtain licensure in their professions, enrich their personal lives, or

transition to new job skills; students wishing to continue their education through

non-credit courses to upgrade personal skills in such areas as leadership training

and personal enrichment; and students looking for cultural enrichment.

Broward Community College’s educational programs and support serv-

ices are adequate and appropriate to fulfill the institution’s stated purpose. As

BCC strives to fulfill its mission, it remains committed to responding to the cul-

tural diversity of Broward County.

Planning and Evaluation Processes.

The institutional effectiveness

planning and evaluation processes are adequate and appropriate to fulfill BCC’s

stated purpose. Planning and evaluation are ongoing functions that result in the

annual development and review of institutional goals and priorities. The annu-

al goal-setting process is the planning framework for both college-wide units

and campus/center departments. Final reports prepared by all district vice pres-

idents and campus provosts/site administrators indicate which goals have been

accomplished, which will be continued, and which will be modified or deleted.

Educational Programs and Support Services.

Educational programs

and support services are also adequate and appropriate to fulfill BCC’s stated

purpose. The instructional program function includes academic, career, and

continuing education, supported by various academic and student affairs

departments and services, such as college preparatory instruction, English as a

second language instruction, libraries, instructional resource centers, instruc-

tional technology, life long learning, and student development. Students

enrolling in college level certificate or degree programs must undergo compe-

tency placement testing in English, reading, and mathematics or present place-

ment test scores recognized by the State of Florida as adequate for admission to

a college level course or program. Graduating students must successfully pass

the State-mandated College Level Academic Skills Test (CLAST), or demon-

strate that they are eligible for an authorized alternative, or provide evidence

that they have been granted a CLAST waiver.

Requests to offer a new academic program or course, to revise an aca-

demic program or course, or to delete an academic program or course must first

NOTES

p.43

X

Compliance

Non-compliance

Recommendation

Suggestion

2 (15:19) Criterion:

Consequently, the institution

must

demonstrate that

its planning and evaluation processes, educational programs, educational

support services, financial and physical resources, and administrative process-

es are adequate and appropriate to fulfill its stated purpose.

be presented to the college-wide Curriculum Committee for review and rec-

ommendation. The Curriculum Committee includes faculty, staff, and student

representatives from across the institution. The Curriculum Committee makes

recommendations to the vice president for academic affairs and/or the vice

president for technical education who, in turn, make recommendations to the

president. If supported by the president, the proposals are submitted to the

District Board of Trustees for final approval.

Instructional programs are ana-

lyzed annually as part of the statewide community college program review

process. The process for program review and evaluation is described in the

Broward Community College 2001-2002 Catalog

and in the

Policy and Procedure

Manual.

Student support services are comprehensive, and include academic sup-

port counseling, advising, tutorial instruction, supplemental instruction, and

other curriculum support services. Some services are designed specifically for

targeted at-risk students. The Office of Disability Services provides a wide

range of services for students with special needs. The Financial Aid Office pro-

vides assistance to students in financial need and serves as a clearinghouse for

scholarship opportunities. Through intramural and intercollegiate athletic pro-

grams as well as cultural and recreational programs, the college supplements its

curricular and co-curricular activities.

Financial and Physical Resources.

A review of Broward Community

College’s financial history demonstrates that the college has the financial sta-

bility and adequacy of resources to support its programs and services. The pri-

mary source of revenue, approximately 60.5 percent of the general operating

funds, is the Florida legislative appropriation, which funds the community col-

lege system. Student fees account for the second largest source of revenue. A

steadily growing enrollment base and legislative increases in student fee rates

currently generate about 32 percent of the general operating funds. Other

sources of revenue include auxiliary enterprises. Fund balances for the past ten

years have averaged above 4 percent, which meets the requirement of the

Florida State Board of Education.

The physical resources of BCC, including the buildings and equipment,

serve the needs of the institution in relation to its stated purpose, programs and

activities. This has been accomplished through new construction, major remod-

eling, and renovation of existing buildings.

Broward Community College has three main campuses: the A. Hugh

Adams Central Campus on Southwest Davie Road in Davie, North Campus on

Coconut Creek Boulevard in Coconut Creek, and the Judson A. Samuels South

Campus on Hollywood/Pines Boulevard in Pembroke Pines. The Center for

Health Science Education has its administrative offices on Southwest Davie

Road, but offers courses at each of the other three locations.

Broward Community College has several centers and numerous off-

campus facilities. The joint Broward Community College/Florida Atlantic

University Higher Education Complex located at the Downtown Center in

Fort Lauderdale is the site of the college’s administrative offices. The Institute

for Economic Development on West Commercial Boulevard in Fort

Lauderdale provides workforce related classes and attendant counseling/advise-

ment. Tigertail Lake, on Ravenswood Road in Fort Lauderdale, is leased from

Broward County for various instructional and recreational purposes. The Pines

Center is located approximately two miles west of I-75 on Sheridan Street in

the new Academic Village in Pembroke Pines. It serves the citizens of the

NOTES

p.44

region by offering a wide spectrum of credit and non-credit offerings designed

to prepare students for future educational and career opportunities.

To help ensure the adequacy of physical resources, the college has

established a construction management process that identifies qualified con-

tractors for projects. As part of the construction process, the work of the archi-

tects, engineers, and contractors is reviewed by both outside agencies and facil-

ities management staff. The college’s five-year Capital Improvement Plan (CIP)

sets the institution’s priorities for new construction, remodeling, renovation,

site improvement, and maintenance.

The college also conducts a State-man-

dated educational plant survey every five years. The survey serves as the docu-

mentary evidence for BCC to secure funding and proceed with identified proj-

ects. The Florida Legislature provides 100 percent funding for State-approved

physical resources projects.

Administrative Processes.

Broward Community College is governed

by the five-member District Board of Trustees of Broward Community

College, which sets policies that are carried out through the college's adminis-

trative structure. The board delegates to the college president and other admin-

istrative officers responsibility for specific functions. These functions include

the appropriate acquisition, allocation and control of resources; the coordina-

tion of activities and services; and the development and implementation of poli-

cies and procedures that are within the scope of the college's mission.

In accordance with Florida State Board of Education Administrative

Rules 6A-14.0261 and 6A-14.0262, FAC, the president is responsible for rec-

ommending to the board a long-term educational program, which includes

physical plant, personnel, instruction, student services, and other educational

features. The president is also responsible for the administration of financial

matters. The president is ultimately responsible for ensuring that human and

financial resources are effectively allocated to accomplish institutional goals.

As reflected in the organizational chart, there are six vice presidents,

three provosts, and one center administrator through which the college's vari-

ous programs and campus functions are implemented. Each vice president is

assisted by associate vice presidents, directors, and coordinators in the develop-

ment, coordination, and evaluation of the overall educational program and col-

lege-wide support services. Each provost is assisted by a campus management

team comprised of deans, directors, and department heads in the implementa-

tion of campus-based programs and services.

The budgeting process allocates resources to accomplish institutional

goals. Budgetary planning, with input from each organizational unit, occurs

each spring after institutional priorities have been determined through the

strategic and operational planning processes. State allocations, student fees, and

other revenue resources make up the financial base through which BCC accom-

plishes its goals.

To further accomplish its institutional goals, Broward Community

College maintains fourteen college-wide standing committees that participate

in various aspects of college governance. The president of BCC, the president

of the Faculty Senate, and the president of the United Faculty of Florida,

Broward Community College Chapter, work together to determine the com-

mittee assignments. All committees include full-time faculty, staff, and admin-

istrators; where appropriate, they include student members.

NOTES

p.45

DOCUMENTATION

•

Florida State Board of Education Administrative Rules

6A-14.0261 and 6A-

14.0262, FAC

•

BCC 1999-2000 and 2000-2001 Committee Lists

•

Broward Community College Policy and Procedure Manual

, Volume One, Section

II, Administration, Policy 6Hx2-2.08, p1; Procedure 6Hx2-2.08, pp. 1-3

•

Organizational Charts, August 2001

•

Institutional Effectiveness Guide for Planning and Assessment, August 6,

1999

•

Maps of campuses and centers

•

See Section 4 of the current

SACS Self-Study

4.2.5 (29:6) Criterion: Academic Advising of Undergraduate Students

4.2.5 (29:18) Criterion: Academic Advising of Undergraduate Students

•

See Section 5 of the current

SACS Self-Study

5.4.1 (59:32 Criterion: Student Development Services- Scope and

Accountability

5.2 (58:3) Criterion: Instructional Support

5.4.3.6 (62:3) Criterion: Health Services

•

See Section 6 of the current

SACS Self-Study

6.3.2 Criterion: Administration and Financial Resources

6.3.1 Criterion: Financial Resources

6.3.3 Criterion: Budget Planning

6.3.4 Criterion: Budget Control

6.3.12 Criterion: Auxiliary Enterprises

NOTES

p.46