CSMS Onsite Audit Action Steps 6-08

Turnerc

Informations

• Publié par: Onfue
• Nombre de lectures: 9
• Langue: English

Extrait

CSMS Onsite Audit Action Steps Pre Onsite Activities Facility CSC  Select a CSMS auditor  Establish the scope of the onsite audit  Review theCSMS Verification Objectivesguidance matrix  Update your facility checklist  Execute a contract with a CSMS auditor  Schedule the audit bymidsummerof the year onsite verification is due to avoid timing conflicts with auditor, even if your audit will be performed in November or December  Two weeks prior to scheduled audit, submit your updatedFacility Checklist, a copy of the Document ReviewAuditor Summary ReportandAction Plan[if applicable due to nonconformances] to auditor  Followup on document review nonconformances to ensure that all findings have been corrected or addressed [if applicable]  Present auditor with Health and Safety requirements [such as long sleeved shirts, steel toe shoe, safety glasses, hardhats, etc.] for touring your site  Set up the facility tour and notify all personnel who will accompany auditor on the tour  Provide to the auditor any additional material the auditor may need to use for the verification  Arrange interviews with the appropriate responsible individuals to ensure availability during the audit Auditor  Respond to contact from the member facility  Establish the visit logistics  Agree to the onsite verification scope submitted by the facility CSC  Sign a confidentiality agreement and audit contract  Review any previously submitted information from the document review along with any followup on corrective actions of the facility to be audited  Forward equipment or room needs [i.e., phone, copier, online access, etc.] to ensure smooth audit  Determine whether lunch will be working or nonworking 6/08

Opening Conference Facility CSC  Ensure that the site senior management and relevant personnel are present  Present a layout of your site operations [e.g., chemistry and process via block flow diagrams, site maps, aerial photos, just information where the auditor can understand context of your processes, not asking for trade secrets] and an orientation of the management system at the facility, [keep it brief]  with tracking statisticsGive a short presentation on your facility objectives and targets  Share the facility organizational chart  Review EHS&S emergency procedures, such as exits to use and established “safe” locations at the site, as you would to any other visitor Auditor  Go over the logistics of the audit day as established by the CSC  Confirm your agreement on the scope of the audit to senior management Facility Tour Facility CSC  Conduct the facility tour  Communicate your site security and visitor rules/guidelines [safety videos] if not performed during the opening conference  Have auditor follow all site practices as a visitor [signin, badges, etc.]  Confirm that the appropriate PPE is worn or available to the tour group prior to entry within manufacturing areas/units Auditor  Observe jobs being performed  Observe site operations and verify any hazards/risks not previously identified  Observe the use of PPE, pollution prevention precautions, security features at site and examples of EHS&S activities  Conduct interviews with applicable employees  Sample documentation if necessary such as permits, charts, etc. Onsite Element Review and Interviews Facility CSC  Provide any additional material that was not presented during the document review offsite that may be needed to verify during the onsite audit  Coordinate interviews with appropriate individuals 2

 Remember to say what you do, do what you say and prove it to the auditor  Be sure your system is understood, as appropriate, throughout the site  Present your system with confidence but avoid feeling overly defensive, this verification is not confrontational  Be open during the verification, ask for guidance or best practices and use as a learning experience  Feel free to ask the auditor questions and use this situation to your advantage Auditor  Be organized and review what can be reviewed in advance of the onsite  Verify any items not assessed during the off site document review  Review action plan/action items and other necessary changes identified from the offsite document review  Interview the appropriate responsible individuals to verify implementation and effectiveness of the facility’s system/practices Closing Conference Facility CSC  Ensure that senior management and relevant personnel are present  Make sure you understand everything that the auditor discusses and ask questions  Be confident that the auditor understands your systems or practices  Take this opportunity to further explain or discuss the findings Auditor  Review the facility strengths and verified best practices  Discuss any identified nonconformances  Review identified opportunities for performance improvement  Discuss the next steps to occur in the post audit activities [i.e., auditor summary report signed and submitted, action plan, time frames for submission, etc.] Post Onsite Activities  Auditor  Identify conformances [Pass], conformances with areas to be addressed [Pass Conditional], nonconformances or total lack of system/practice [Fail] and any best practices verified during the audit of the facility  Be concise in your decisions and writing the “Auditor Summary Report”  Be sure to link findings to a specific requirement in the CSMS elements  Look for conformance 3

 FacilityCSC

 SOCMAStaff

 Be sure to determine the status of the facility CSMS in the report •CSMS functional with no significant concerns to be addressed [95% or greater of questions Passed] •CSMS functional with limited significant concerns to be addressed [75%94% of the questions Passed] •CSMS nonfunctional due to numerous significant concerns to be addressed [<75% of the questions Passed]  Submit the “Auditor Summary Report” to the facility CSC within2 weeksof completing the onsite audit  Review, sign and send back the “Action Plan” submitted by the facility in response to your “Auditor Summary Report”  Submit a copy of the “Auditor Summary Report” to SOCMA staff  Monitor the progress of the facility in completing the action plan  Issue a followup report via email to the SOCMA staff when all nonconformances [if any] are addressed or corrected

 Sign the Auditor Summary Report and send back a copy to auditor [or at least the back signature page]  Provide an action plan to address nonconformances to the CSMS auditorwithin 30 days  You must demonstrate progress toward a passing status and submit to the auditor that you have Corrected all identified nonconformances or issues to be addressed within6 months of the audit or by June of the following year, whichever comes first  You will be presented a Certificate of Conformance [valid for three years] if a member in good standing and have a “Functional CSMS” [95% or more of the element questions passed with no significant concerns]  You will be given a ChemStewards Flag after your first certification  If your facility is confirmed as “Nonfunctional” [25%or more of the element questions failed verification by the CSMS auditor], you must perform the onsite audit again

 Check that all reporting requirements have been met [Metrics, Security, etc.]  Ensure that the company is a member in good standing  Review the onsite audit and verify that the status of the facility CSMS is satisfactory  Present in person at a formal meeting or issue by mail a Certificate ofConformance valid for three years  Present in person or issue by mail a ChemStewards flag after first certification cycle

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