WORKSHOPS February 2011 - HANDOUT audit-ready guide

Timothy Martin

Description

AUDIT-READY GUIDE This audit-ready guide provides examples of evidence that may help to demonstrate compliance with the Australian Packaging Covenant. If a company is audited they will be assessed on the following: 1. That the action plan and annual report meets the minimum obligations outlined in the Packaging Covenant (Schedule 1) 2. That the company has done what it said it would do in their action plan 3. That the outcomes reported in the annual report have actually been achieved (i.e. there is documented evidence to support claims). Covent Performance Minimum requirement Examples of documents that demonstrate compliance Goals and KPIs GOAL ONE: DESIGN KPI 1 – Proportion of Demonstrate that formal, documented Integration of SPG in business systems: signatories in the supply chain processes to review packaging against Action plan includes a commitment to establish documented procedures for product implementing the SPG for design the SPG are in place or under development or procurement that require evaluation of all packaging against the SPG or procurement of packaging development Evidence that documented procedures are in place for product development and procurement that require evaluation of all packaging against the SPG, e.g. Demonstrate progress in undertaking Documentation for suppliers (e.g. specifications) that include SPG principles and reviews of existing packaging against strategies the SPG as per the timetable in the Sustainable ...

Informations

• Publié par: Viej
• Nombre de lectures: 20
• Langue: English

Extrait

APC Workshops 2011: Audit-ready Guide – 10/02/11

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AUDIT-READY GUIDE

This audit-ready guide provides examples of evidence that may help to demonstrate compliance with the Australian Packaging Covenant.

If a company is

audited they will be assessed on the following:

1. That the action plan and annual report meets the minimum obligations outlined in the Packaging Covenant (Schedule 1)

2. That the company has done what it said it would do in their action plan

3. That the outcomes reported in the annual report have actually been achieved (i.e. there is documented evidence to support claims).

Covent Performance

Goals and KPIs

Minimum requirement

Examples of documents that demonstrate compliance

GOAL ONE: DESIGN

KPI 1 –

Proportion of

signatories in the supply chain

implementing the SPG for design

or procurement of packaging

Demonstrate that formal, documented

processes to review packaging against

the SPG are in place or under

development

Demonstrate progress in undertaking

reviews of existing packaging

against

the SPG as per the timetable in the

company’s Action Plan

Demonstrate progress in reviewing new

packaging as per company action plan

Integration of SPG in business systems:

Action plan includes a commitment to establish documented procedures for product

development or procurement that require evaluation of all packaging against the SPG

Evidence that documented procedures are in place for product development and

procurement that require evaluation of all packaging against the SPG, e.g.

Documentation for suppliers (e.g. specifications) that include SPG principles and

strategies

Sustainable packaging criteria integrated into supplier agreements

Training materials for staff on the company’s Covenant action plan and policies to use the

SPG for design and procurement

Packaging reviews:

Action plan includes a timetable for review of all existing packaging

Evidence of reviews already undertaken, e.g.

Register of all packaging reviews undertaken showing the percentage of existing

packaging reviewed to date (i.e. as a percentage of all packaging groups identified in the

inaugural APC action plan)

Documentation of SPG reviews completed for existing and new

packaging (e.g. SPG

template, APC Handbook, Appendix 2)

Minutes of review meetings

APC Workshops 2011: Audit-ready Guide – 10/02/11

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Covent Performance

Goals and KPIs

Minimum requirement

Examples of documents that demonstrate compliance

Review related correspondence (emails, letters) to suppliers and internal staff

Correspondence with the company’s corporate office (if based overseas) or importers

advising them of the outcomes of SPG reviews and requesting action.

Examples of packaging redesigned to address the principles and strategies sin the SPG

GOAL TWO: RECYCLING

KPI 3

– Proportion of signatories

with on-site recovery systems for

recycling used packaging

Demonstrate an on-site recovery

system/s for recycling used packaging

OR

Progress towards establishment of a

recovery system for used packaging as

per company Action Plan

Evidence that a recycling system is in place, e.g.

On-site

recycling bins for used packaging that are regularly collected for recycling

Formal contract documents with waste management or recycling companies to sort and

recycle used packaging

List of packaging materials collected and recycled

Report/data on segregated and recycled material as a percentage of total on-site waste

Posters, newsletters or other internal communication to staff on the recycling system

OR

Research report on potential recycling systems

Related correspondence (emails, letters) to waste management companies / recyclers

and internal staff

KPI 4 –

Proportion of

signatories with a policy to buy

products made from recycled

packaging

Formal, documented policies and

procedures of buying recycled products

or materials

OR

Timetable for establishment of Buy

Recycled policies and procedures (as at

time of submitting inaugural APC action

plan)

Evidence of a policy and procedures to buy recycled products or materials, e.g.

Buy recycled policy or a

s

ustainable procurement policy that includes a commitment to

buy recycled products

Lists of products purchased with recycled material

OR

Evidence that a buy recycled policy and procedures are being developed, e.g.

related correspondence (emails, letters) to suppliers and internal staff

Draft of buy recycled policies and procedures

APC Workshops 2011: Audit-ready Guide – 10/02/11

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GOAL THREE: PRODUCT STEWARDSHIP

KPI 6 –

Proportion of

signatories that have formal

processes for working with

others to improve design and

recycling of packaging

Formal, documented policies and

procedures in working with others to

improve the design, procurement and

recovery of packaging

Evidence that the SPG is integrated in design and procurement, e.g.

See examples for Goal 1

Meeting minutes and correspondence with suppliers and internal staff in regard to

designing more sustainable packaging

Evidence of other actions to promote packaging recovery, e.g.

Supply contracts that require take-back and recycling of used packaging

Waste management contracts that require collection and recycling of used packaging

Reports, meeting minutes etc that demonstrate collaboration with external stakeholders

to promote recovery of packaging.

KPI 7 –

Proportion of

signatories demonstrating other

product stewardship outcomes

Formal, documented policies and

procedures of any other product

stewardship actions that support the

Covenant’s objective and goals

Meeting minutes and correspondence with suppliers, other external stakeholders and

internal staff in regard to any other actions that support the Covenant’s objective and

goals

KPI 8

– Reduction in the

number of packaging items in

litter

As above

Evidence of efforts to reduce the incidence or impact of litter, e.g.:

Meeting minutes and correspondence with suppliers and internal staff in regard to

reducing litter

Reports on packaging reviews that demonstrate that the propensity for litter and

opportunities to reduce litter were considered in the review process

Examples of packaging redesigned to minimise litter propensity or impacts

Sponsorship of a community-based litter reduction program (e.g. Clean Up Australia)

Financial support for an anti-litter education program.

Note:

This document is a guide only to indicate the type of documentation you need to have in place to demonstrate that you have met your obligations under

the Covenant. The compliance process is still in development, and a more specific checklist will be provided when this has been finalised.