(These minutes are subject to correction and or approval on June 21, 2005

Donna Stanley

Informations

• Publié par: Utto
• Nombre de lectures: 23
• Langue: English

Extrait

(These minutes are subject to correction and/or approval on July 19, 2005.)

MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING

COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA HELD

TUESDAY, JULY 5, 2005, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.

ITEM NO. 1, CALL TO ORDER AND ASCERTAIN QUORUM:

Chairman Betts called the Regular Meeting to order at 6:30 p.m.

Roll call was taken and a

Quorum was present.

ROLL CALL:

Members

Present

Absent

Chairman

Jim Betts

X

Vice Chairman Gretchen Forbeck

X

Stephanie Irwin

X

Tim Williams

X

Brian Gilbert

EXCUSED

Georgia Dysterheft

X

Vacancy

STAFF PRESENT:

Paul Esparza, Community Development Director; Jason Crampton, Planner; Jessica Covey,

Staff Assistant.

ITEM NO. 2, PLEDGE OF ALLEGIANCE

Chairman Betts led the Pledge of Allegiance

ITEM NO. 3, CONSIDERATION AND APPROVAL OF THE MINUTES OF THE

WORK SESSION AND MEETING HELD JUNE 21, 2005:

COMMISSIONER IRWIN MOVED TO APPROVE THE MINUTES OF THE

WORK SESSION AND THE REGULAR MEETING HELD JUNE 21, 2005 WITH

THE CORRECTIONS NOTED IN THE JULY 5, 2005 WORK SESSION.

COMMISSIONER DYSERHEFT SECONDED THE MOTION AND IT CARRIED

UNANIMOUSLY.

ITEM NO. 4, PUBLIC PARTICIPATION:

ACTION

TAKEN

AS

A

RESULT

OF

PUBLIC

COMMENT

IS

LIMITED

TO

DIRECTING

STAFF

TO

STUDY

THE

MATTER

AND

RESCHEDULE

FOR

FURTHER

CONSIDERATION

AT

A

LATER

DATE.

COMMISSION

MAY

PROVIDE

LIMITED

1

RESPONSE

TO

ITEMS

THAT

ARE

NOT

ON

THE

AGENDA.

PRESENTATIONS

ARE

LIMITED

TO

THREE

(3)

MINUTES.

No one addressed the commission during Public Participation.

ITEM NO. 5, DISCUSSION – CONSIDERATION - ACTION:

RE:

CHAIRMAN &

VICE CHAIRMAN ELECTIONS:

ELECTION OF THE CHAIR AND VICE-CHAIR FOR THE PLANNING AND ZONING

COMMISSION.

THE COMMISSION RESERVES THE RIGHT TO GO INTO AN

EXECUTIVE SESSION.

The Bylaws state elections should be held at the

First Meeting in August

; therefore the

Commission took no action and tabled the elections until August 2, 2005.

ITEM NO. 6, DISCUSSION – CONSIDERATION RE:

S 46-05 TOP OF THE WOODS

PHASE II:

A TENTATIVE PLAT FOR A 60-LOT SUBDIVISION ON 19.24 ACRES.

THE

PROPERTY IS ZONED R1-4 AND IS LOCATED ACROSS TIMBER PINE LANE

ACROSS FROM THE TOP OF THE WOODS PHASE I SUBDIVISION.

APN(S) 211-

50-056; 211-50-053.

THE APPLICANT IS TOM CAVANAUGH.

The applicant was in attendance.

Director Esparza provided a preview of a Plat Map for

Phase II of the subdivision.

Phase I was completed successfully and is doing well.

Director

Esparza explained the roads shown in the Plat Map were cut prior to the applicant taking

ownership of the property.

The applicant is trying to work with the existing roadways in an

attempt to preserve the trees, open space, and meet R1-4 requirements.

There was discussion as to why the roads were cut in such an inefficient manner.

It was

generally understood the roads were based on an early 1980’s Plat Map, and the same roads

would not be approved today. Making new roads would mean eliminating more trees. Vice

Chairman Forbeck asked if the mountainside grades were of concern.

Engineer, John

Murphy, said the grades are not a concern as they are only about 4%.

Vice Chairman

Forbeck mentioned the new Subdivision Regulations emphasize open space, and asked the

developer to strongly consider connecting a trail system out of the subdivision.

Commissioner Williams asked if the adjoining zoning, primarily R-low, allows for ¼ acre

lots.

Director Esparza and Planner Crampton concurred the property itself is R1-4 and the

¼ acre lots are permitted.

Commissioner Williams asked why the subdivision sewage runs

to the lift station and is pumped to Timber Pine rather than directly connected to the sewer

system.

The applicant said he had tried repeatedly to work with the neighboring parcels to

bring in the sewer but they could not come to an agreement. The only other way to connect

directly to the sewer would be an easement down Wild Oak. The Commission agreed it

appeared the applicant was meeting the laws and proceeding in the right direction.

ITEM NO.7, DISCUSSION – CONSIDERATION RE:

LANDSCAPE REGULATIONS:

PROPOSED AMMENDMENT TO THE LANDSCAPING REGULATIONS THAT

ENCOURAGES THE PRESERVATION OF EXISTING TREES AND IMPROVES THE

PROTECTION OF EXISTING TREES DURING SITE DEVELOPMENT AND

BUILDING CONSTRUCTION.

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Town Planner Jason Crampton explained the changes were prompted by suggestions made

from Town Attorney, Jack Barker, and Cooperative Extension Agent, Steve Campbell.

Steve Campbell strongly recommended the caliper size be changed to a

maximum

caliper

size of 3” rather than a

minimum

caliper size of 2”, citing the survival rate of transplanted

trees diminishes drastically over 3.5” calipers.

There was discussion on the best time to

transplant, careful maintenance of trees, and survival rates for boxed trees versus native

forest trees.

The Commission suggested Planner Crampton obtain a second opinion on

caliper size from a local landscape expert, such as Chris Kengla of Christopher’s Gardens,

before changing the caliper requirements.

Chairman Betts referred to page 4, line 8:

“The approved landscaping plan must be

completed and in the ground within six months of the issuance of the Certificate of

Occupancy.”

Chairman Betts asked what the penalty would be if a landowner did not have

the landscaping finished at the end of six months.

Planner Crampton said Jack Barker

suggested a misdemeanor penalty for nonconformance should be added (other zoning

violations are misdemeanors); but first, we should obtain a recommendation from a

landscape specialist in this area to confirm that six months is a reasonable amount of time to

complete landscaping, given winter months and other conditions in the area.

The Commission expressed satisfaction with the developing Landscape Regulations. There

were no other suggestions.

ITEM NO. 8, STAFF REPORT:

Director Esparza summarized current events:

‰

There is a Joint Session meeting with Planning and Zoning and the Town Council

on July 20, 2005 at 6 pm regarding the Subdivision Consultation.

‰

The Citizens’ Committee on Impact Fees met June 28

th

, 2005 and will meet again

July 27

th

, 2005.

The staff departmental directors are meeting July 8, 2005 to

develop a template for each of the subcommittees to follow.

‰

There is a State Planning Conference September 28 - 30th, and the Commissioners

are encouraged to attend.

‰

Building valuations for the first six months of 2005 are already greater than the

entire valuations for last year.

‰

Landscape and parking regulations will be action items on the next agenda.

‰

Temporary sign regulations are still unsettled and will be put before the Council

during the next work session for consideration.

There was discussion on the current events.

Chairman Betts asked staff to carefully review

the contradictions in the current sign regulations and make changes.

Vice Chairman

Forbeck asked staff to visually show the Impact Fee Committee Members all the existing

forest service land in our incorporated areas that could potentially be developed for future

Town growth.

Director Esparza said he received a letter from Lon Dorsey but has not had time to respond.

The Forest Meadows Plat involves private property road issues and it is too premature to

bring before the Commission.

Developer, Mark Kahlich organized a neighborhood meeting

and they will be preserving the buffer area.

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Vice Chairman Forbeck asked if Drainage Regulations could be considered along with the

Landscape and Parking Regulations.

Director Esparza said he had talked to Town

Engineer, Jim Matteson, and believes the Drainage Regulations could be addressed in 2-3

months.

Director Esparza was also hoping to address Home-based Business Regulations

within the next month.

Planner Crampton mentioned the arcade at the Family Fun Park may come before the

Commission at the next meeting and asked the Commission if they had any feedback for

the applicant.

Planner Crampton said the applicant is looking at part stucco and part brick

for two exterior walls and a 4-12 pitch roof.

The Commission suggested the applicant put

treatment on all four exterior walls and suggested the applicant look at the code

requirements for specific roof elevations. The Commission suggested the applicant prepare

a comprehensive site plan to show exactly what borders the area and what is visible to the

neighbors and the public.

The plan should have a two-point perspective so the Commission

can accurately understand the surroundings.

ADJOURNMENT:

COMMISSIONER WILLIAMS MOVED TO ADJOURN THE REGULAR

MEETING AT 7:25 PM.

COMMISSIONER DYSERHEFT SECONDED THE

MOTION AND IT CARRIED UNANIMOUSLY.

CERTIFICATION:

I hereby certify that the foregoing minutes are a true and correct copy of the Minutes of the

Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,

Arizona, held on the 5th day of July 2005.

I further certify that the meeting was duly called

and held and that a quorum was present.

Dated this 7th day of July 2005.

PINETOP-LAKESIDE PLANNING & ZONING COMMISSION

/s/ Jessica Covey

Community Development, Staff Assistant

Approved by:

/s/ Chairman James M. Betts

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