(These minutes are subject to correction and or approval on May 6, 2003)

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(These minutes are subject to correction and/or approval on November 3, 2004) MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, OCTOBER 19, 2004, AT 6:15 P.M. IN THE COUNCIL CHAMBERS. 1. CALL TO ORDER AND ASCERTAIN QUORUM Vice Chairman Forbeck called the work session to order at 6:17 p.m. Planning and Zoning Commission Members Present: Vice Chairman Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, and Brian Gilbert mission Members Absent: Chairman Jim Betts (excused); Jim Roeder Community Development Staff Present: Paul Esparza, Community Development Director 2. DISCUSSION Discussion was held concerning a quorum and voting for the Commissioner seats. Vice Chairman Forbeck mentioned that the corrections to the minutes indicated “GRADE at NEED” but should be “GRADE at RISK”. It was correct in the original approved minutes. Mr. Esparza stated that ADOT has reversed their position regarding Dollar General and will now allow them to have access off of Hwy 260. However, ADOT is looking into requiring Woodland Village (Eric Longenbaugh’s project) to have the right turn lane extend beyond the theater site to include that property. The right-of-way has been abandoned to them already, so now ADOT may have to get the right-of-way abandoned back to them. In addition, ADOT might request the Summer Homes to realign their entryway with Yellow Jacket Drive. ...

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• Publié par: Onkou
• Nombre de lectures: 52
• Langue: English

Extrait

(These minutes are subject to correction and/or approval on November 3, 2004)

MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF

THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, OCTOBER 19, 2004, AT

6:15 P.M. IN THE COUNCIL CHAMBERS.

1.

CALL TO ORDER AND ASCERTAIN QUORUM

Vice Chairman Forbeck called the work session to order at 6:17 p.m.

Planning and Zoning Commission Members Present: Vice Chairman Gretchen Forbeck, Luke

Smith, Stephanie Irwin, Tim Williams, and Brian Gilbert

Planning and Zoning Commission Members Absent: Chairman Jim Betts (excused); Jim Roeder

Community Development Staff Present: Paul Esparza, Community Development Director

2.

DISCUSSION

Discussion was held concerning a quorum and voting for the Commissioner seats.

Vice Chairman Forbeck mentioned that the corrections to the minutes indicated “GRADE at

NEED” but should be “GRADE at RISK”. It was correct in the original approved minutes.

Mr. Esparza stated that ADOT has reversed their position regarding Dollar General and will now

allow them to have access off of Hwy 260. However, ADOT is looking into requiring Woodland

Village (Eric Longenbaugh’s project) to have the right turn lane extend beyond the theater site to

include that property. The right-of-way has been abandoned to them already, so now ADOT

may have to get the right-of-way abandoned back to them. In addition, ADOT might request the

Summer Homes to realign their entryway with Yellow Jacket Drive.

Mr. Esparza informed the Commission of a proposed 350 square foot addition to McDonald’s.

After explaining what was proposed, Mr. Esparza asked if the Commission wanted the project to

come before them. It was agreed that the Commission would like it to be presented to them for

review.

Commissioner Williams stated that Elk Ridge Estates would need to stipulate that the trails are to

be open to the public and that it needs to be included in the final plat, rather than just in the

CC&R’s, which can be changed too easily.

The Commission was reminded that the next regular meeting would be held on Wednesday,

November 3, 2004.

Vice Chairman Forbeck requested that consideration of Item #6, the Letters of Interest for

expired Planning Commission seats, be moved up on the Agenda so that Commissioner Williams

can vote on the issue prior to exiting the meeting. It was agreed that Item #6 could be moved to

follow the Pledge of Allegiance.

3.

ADJOURNMENT

The Work Session was adjourned at 6:30 p.m.

/s/ Vice Chairman Gretchen Forbeck

MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING

COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD

TUESDAY, OCTOBER 19, 2004, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.

1.

CALL TO ORDER TO ASCERTAIN QUORUM

Vice Chairman Forbeck called the meeting to order at 6:30 p.m.

Planning and Zoning Commission Members Present: Vice Chairman Gretchen Forbeck, Luke

Smith, Stephanie Irwin, Tim Williams (until 6:46 p.m.), and Brian Gilbert

Planning and Zoning Commission Members Absent: Chairman Jim Betts (excused), Jim Roeder

Community Development Staff Present: Paul Esparza, Community Development Director

2.

PLEDGE OF ALLEGIANCE

NOTE:

DISCUSSION/CONSIDERATION/ACTION RE: LETTERS OF INTEREST

FOR EXPIRED PLANNING COMMISSION SEATS (ITEM #6) was held after

the Pledge of Allegiance, to accommodate Commissioner Williams who excused

himself at 6:46 p.m. For action taken on Item #6, see below.

3.

CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK

SESSION AND MEETING HELD OCTOBER 5, 2004 AND THE SPECIAL

WORK SESSION HELD OCTOBER 11, 2004.

Commissioner Irwin moved to approve the minutes of the Work Session and Meeting held

October 5

th

and the special Work Session held October 11, 2004. It was seconded by

Commissioner Gilbert and passed unanimously.

4.

PUBLIC PARTICIPATION

Councilman Chuck Waldo urged the Commission to tell everyone about the VMU referendum

on the ballot and to encourage everyone to vote. Vice Chairman Forbeck stated that the

Chamber of Commerce is supporting the VMU and urging everyone to vote in favor. There was

a letter to the editor with the Chamber’s position statement. There will be mailings to registered

voters within the Town of Pinetop-Lakeside. There will be flyers available for distribution and

signs that can be put out.

5.

DISCUSSION/CONSIDERATION/ACTION

RE: SPR 04-202 DAVID

RENNER COMMERCIAL BUILDING

Consideration and action on a site plan review for a new 6,000 square feet

commercial building to be located at 727 S. Woodland Road. APN 212-39-009. The

current zoning is C-2, Heavy Commercial. The applicant is David Renner.

Paul Esparza presented the staff report. He stated that staff recommends approval of the

proposed new warehouse building as a permitted use in the C-2 district with the following

stipulations:

•

All requirements of the Lakeside Fire Department are completed.

•

All drainage structures are built as per plan and certified by project engineer.

•

The applicant agrees to submit a final landscape plan for the Woodland Road frontage.

•

The applicant agrees to place a malapai stone veneer on the lower building exterior sides

as previously discussed with the Planning Commission.

After some discussion, Commissioner Smith moved to accept the site plan review for a new

6,000 square feet commercial building to be located at 727 S. Woodland Road, with Staff

recommendations. It was seconded by Commissioner Gilbert and passed unanimously.

6.

DISCUSSION/CONSIDERATION/ACTION

RE: LETTERS OF INTEREST

FOR EXPIRED PLANNING COMMISSION SEATS.

Discussion and a recommendation to Town Council on letters of interest for three

expired Planning Commission seats.

Mr. Esparza explained that the three seats up for appointment are: Commissioner Irwin’s,

Commissioner Gilbert’s, and Commissioner Roeder’s. Four Letters of Interest were received.

Commissioner Irwin and Commissioner Gilbert submitted letters, as well as Georgia Dysterheft

and Tom Jernigan.

Georgia Dysterheft stated that she has always been interested in community projects and is

definitely in favor of the VMU. The VMU sets strategic goals and guides the town for the

development and growth. She is interested in growth, development, and progress. She is on the

Main Street Board and the Historical Society.

Tom Jernigan is for the VMU and development. He stated that he does not like a “strung out”

town. He has a construction background. He assured the Commission that he is more oriented

to Pinetop-Lakeside than to Show Low, even though he has a Show Low address. He does

reside within the Blue Ridge School District.

It was determined to vote/rank the applicants for each open seat. It was further agreed to put

forth Stephanie Irwin and Brian Gilbert’s names to the Council and recommend they retain their

Commission seats. Vice Chairman Forbeck stated that since there currently was no

Commissioner who has a construction background, she would suggest that Mr. Jernigan be put

first for the third open seat and the other Commissioners agreed.

Commissioner Williams moved to recommend Stephanie Irwin keep her seat as Planning

Commissioner. It was seconded by Commissioner Smith and carried unanimously, with

Commissioner Irwin abstaining.

Commissioner Irwin moved to recommend Brian Gilbert keep his seat as Planning

Commissioner. It was seconded by Commissioner Williams and carried unanimously, with

Commissioner Gilbert abstaining.

Commissioner Smith moved to recommend Tom Jernigan as first choice and Georgia Dysterheft

as second choice for the seat on the Planning Commission. It was seconded by Commissioner

Gilbert and carried unanimously.

7.

STAFF REPORT

Mr. Esparza mentioned that the holdup concerning the theater site is scheduling the contractor to

start work. It should hopefully be started the end of October or the first week in November.

The rezoning of Pinetop Meadows has a Public Hearing scheduled for the November 3, 2004

meeting. The entire acreage is going to be proposed for PUD. If the VMU is successful, they

might consider changing it from a PUD.

The Elk Ridge rezoning is going before the Council on November 4, 2004.

The recommendations for the new Commissioners will be forwarded to Council for the

November 4, 2004 meeting.

Mr. Esparza will draft some text amendment language for the Subdivision Regulations and bring

it before the Commission for review.

8.

ADJOURNMENT

Commissioner Smith moved to adjourn at 7:04 p.m. It was seconded by Commissioner Irwin

and passed unanimously.

/s/ Vice Chairman Gretchen Forbeck

CERTIFICATION:

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the

Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,

Arizona, held on the 19

th

day of October 2004. I further certify that the meeting was duly called

and held and that a quorum was present.

DATED the 21

st

day of October 2004.

/s/ Peggy Opp, Recording Secretary