Office of Audit and Evaluation Director

Mcg02866

Informations

• Publié par: Nichor
• Nombre de lectures: 14
• Langue: English

Extrait

 Officeof Audit Services and Management Support M EMORANDUM To: KarinWeaver, Police Deputy Chief From: J.T. Sirak, CPA, Audit Program Manager  Officeof Audit Services and Management Support Re: Follow-UpReview of Evidence Procedures of the OPD Property and Evidence Unit Audit (Report No. 09-04) Date: February27, 2009 Attached is a summary of the status of recommendations as determined from our follow-up review of the Audit of Evidence Procedure of the OPD Property and Evidence Unit(Report No. 08-07), issued March 6, 2008. Our review procedures consisted of a review of the status of the recommendations provided by the Orlando Police Department, inquiries of management, and examination of certain documents. Our follow-up was made in accordance with generally accepted government auditing standards. The standards require that we plan and perform the audit to obtain sufficient, appropriate evidence to provide a reasonable basis for our findings and conclusions based on our audit objectives. Ten of the eleven recommendations contained in the original report have been implemented.One recommendation is planned for implementation. The recommendation planned for implementation is expected to be implemented by March 2009 when an internal policy and procedure change is finalized. We would like to thank the officials and personnel of the Orlando Police Department affected by these recommendations for their cooperation during this follow-up review. Christopher Polke, Strategic Performance Manager, performed this follow-up review. JTS/am Attachment c: Honorable Buddy Dyer, Mayor  MayanneDowns, City Attorney Byron W. Brooks, Chief Administrative Officer Val Demings, Police Chief Rebecca W. Sutton, Chief Financial Officer Jody M. Litchford, Deputy City Attorney Conrad C. Cross, Chief Information Officer Susan Manney, Police Lieutenant Robert Beal, Police Support Services Manager

R EPLY AND I MPLEMENTATION S UMMARY F OLLOW -U P R EVIEW OF E VIDENCE PROCEDURES OF THE OPDP ROPERTY AND E VIDENCE U NIT A UDIT CURRENT IMPLEMENTATION # RECOMMENDATIONSRESPONSE STATUSDATE AUDITEECOMMENTS  TheProperty and Evidence Unit should: 1. Increasethe physical safeguards over theConcur ImplementedJanuary 2008Large evidence items are stored storage of bulk evidence items andin 40 feet containers and locked develop procedures to accurately trackin an enclosed area at Orlando the chain of custody at the towing andPolice headquarters.Only the wrecker vendor locations. (HIGH)property and evidence personnel have a key to access the room.A policy was placed to note the operational change. 2. Ensurethe physical safeguarding ofConcur ImplementedJanuary 2008OPD collected the access keys evidence in temporary storage atto the physical evidence room substations by collecting the access keysfrom all non-authorized from employees no longer authorized foremployees and changed the access or by changing the locks.physical evidence room locks. (MEDIUM) 3. Implementa dollar limit of $5,000 orConcur Plannedfor March2009 Amendmentto Policy and less for cash evidence that can be placedImplementation Procedure1123.9 in the works. in temporary storage and transported by courier without an escort. (HIGH) 4. Requirethe courier to carry a policeConcur ImplementedJuly 2008The courier transporting radio when transporting evidence.evidence now carries a police (MEDIUM) radio. 5. Documentexisting procedures for P&EConcur Implemented February2008 Documentationabout the Unit employees who transport evidence.transport of police evidence (MEDIUM)was included in OPD’s policy and procedures. 6. Conducta meeting with OPDConcur ImplementedJanuary 2008A meeting was held with staff management to determine how to ensureabout submittal of Property that accountable personnel (officers andand Evidence Unit purge other personnel who submit evidence)reports. submit approved purge reports to the P&E Unit every six months. (MEDIUM)

R EPLY AND I MPLEMENTATION S UMMARY F OLLOW -U P R EVIEW OF E VIDENCE PROCEDURES OF THE OPDP ROPERTY AND E VIDENCE U NIT A UDIT CURRENT IMPLEMENTATION # RECOMMENDATIONSRESPONSE STATUSDATE AUDITEECOMMENTS 7. Contactthe Technology ManagementConcur ImplementedJune 2008Technology Management was Division to create efficient electroniccontacted about creating access to individual purge reports forelectronic purge reports.The accountable personnel. (MEDIUM)project was included on Technology Management’s project list. 8. AmendOrlando Police DepartmentConcur ImplementedJune 2008OPD policy and procedures Policy and Procedures Section 1123.7section 1123.7 was amended to “Property and Evidence,” to ensureinclude accountability over accountability over purged evidence, inpurged evidence for current particular evidence in the custody of anand departing employees. officer who leaves City employment. (HIGH) 9. Documentin written Policies andConcur ImplementedAugust 2008OPD policy and procedure Procedures the existing practice to2106.1 was amended to include require the Video Tape Unit to beassistance from the Video Tape present for Law Enforcement Trust FundUnit during Law Enforcement deposit verifications. (LOW)Trust Fund deposit verifications. 10. Evaluateand determine whether theConcur Implemented February2009 OPDevaluated the current current barcode scanner system shouldbarcode scanner system and be replaced or updated and whether todetermined it needs to be implement further automated processesreplaced. OPDis still searching for evidence. (MEDIUM)for a software program and scanners that is compatible with current software.  TheStaff Inspections Unit should: 11. Documentdetailed procedures for theConcur ImplementedAugust 2008Detail procedures about the Staff Inspection Unit’s annualStaff Inspection Unit’s annual inspections, inventory, and Lawinspections, inventory, and Enforcement Trust Fund depositLETF deposit verifications were verifications for the P&E Unit. (LOW)included in policy 2106.1, section 5.2.