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TownofNantucketAdHocBudgetCommitteeMeetingth MinutesAdHocBudgetCommitteeMeetingOctober15 ,2008Present:Ms.LibbyGibson,Ms.JennyGarneau,Ms.SusanGenthner,Mr.JamesKelly,Mr.MichaelKopko,Ms.IreneLarivee,Mr.MatthewMulcahy,andMs.PatriciaRoggeveen.Absent:RobertPelliconeEd.D.Alsopresent:Mr.RickAtherton,Ms.MargaretBergman,Ms.RobinHarvey,Mr.JohnTiffany,Mr.WhitingWillauer,andMr.CraigAbernathy1.CalltoOrder:Mr.Kopkocalledthemeetingtoorderat9:00AM.2.ApprovalofMinutes:Mr.Kopkoaskedforunanimousconsenttoapprovetheminutesfromtheth meetingofSeptember4 ,2008.Hearingnoobjectionstheminuteswereapprovedbyunanimousconsent.3.FY2010BudgetUpdates:th AttheBoardofSelectmenmeetingofOctober8 ,2008,Ms.GibsonstatedthatMs.Lariveepresentedanupdateonbudgetprojectionsandthetimelineforcompletingthebudget.ShesaidthatinthetimebetweentheinitialprojectionandtheBoardmeetingeconomicconditionshadchanged.ThefirstquarterStateLocalAiddisbursementhadbeenreceived,butMs.Gibsonsaidshewouldbewatchingfutureaiddisbursementscarefully.Shenotedthatlocalrevenueforthefirstquarterwasataboutthesamelevelasthepreviousyear,butagainfeltthatitwouldbeprudenttowatchthisareacarefully.Ms.GibsonsaidthatshewasexpectingmoreinformationfromtheStatethatcouldimpactStatecontracts,suchasimpendingsewerprojects.
Minutes – Ad Hoc Budget Committee th October 15, 2008Page 2 of 6 Ms.LariveesaidthatfirstquarterFY2009revenuecameinslightlyabovethelevelsreportedinfirstquarterFY2008.ShestatedthatshewouldnotbemakinganyadjustmentstoFY2010revenueprojectionsuntilmorerevenuedataisavailableandtheTaxRecapiscertified.Ms.LariveesaidsheexpectstomakefurtherrevisionsinmidDecember.Inregardtolocalrevenue,Ms.Lariveesaidthatwhilethedemandforbuildingpermitshadfallen,thelossinrevenuehadbeencompensatedforbyanincreaseinrevenuefromOurIslandHome.Mr.MulcahyaskediftheincreaseinrevenuesatOurIslandHomewasduetoincreasesinMedicarereceipts.Ms.Lariveesaidthattheincreaseinrevenuewasduetoanincreaseinfees.
Mr.KopkostatedthatheandMr.AthertonattendedaSelectmen’sAssociationmeetingonthepreviousFriday.Hereportedthatthegeneralmoodofthemeetingwasthateconomicconditionslookworsethanevergoingforward.Mr.KellyaskedifitwaspossibletogetascheduleofsupportfromtheStateinordertoplanforanyriskoflossanddeterminethescopeofpotentiallossduetocutsinfundingfromtheState.HeaskediftheTownhasimplementeditshiringfreeze,towhichMs.Gibsonrespondedthatthefreezehadbeencommunicatedverballybutnotformally.Mr.KellyaskediftheSchoolwasoperatingundersimilarconstraints,towhichMs.GenthneransweredthatDr.Pelliconehadinstructedalldepartmentsthatvacancieswouldbefilledonacasebycasebasis.
Mr.KopkoaskediftherehadbeenanyprogressontheFY2010SchoolBudget.Ms.GenthneransweredthatDr.PelliconewasworkingwithadministrativeteamstocompleteabalancedbudgetbasedupontheassumptionsoftheAdHocBudgetCommittee.ShenotedthattheFY2009Budget$600,000wouldneedtobecutduetoincreasesinoperatingcosts,contaminatedsandremoval,andadeficitinSchoolLunchfunding.Ms.GenthnersaidthatDr.Pelliconewouldbeprovidingmoreinformationaboutwherethecutswilltakeplace.Mr.KopkoaskediftheSchoolwasoperatingwithspecificguidelines,andMs.GenthneransweredthattheywereworkingwithdirectivesfromtheSchoolCommittee.
InregardtotheCommunitySchool,Ms.Roggeveenaskedthatitnotbethetargetofbudgetcuts.ShefeltthatitwouldnotbeappropriatefortheSchooltocutfundingfromtheCommunitySchoolbecausetheCommunitySchoolbudgethadbeenapprovedasaseparatelineitembyvotersatAnnualTownMeeting.Mr.KopkoaskedthatSchoolandTownofficialssitdownandtalkaboutthemodelfortheCommunitySchool.Ms.Roggeveensaidthatshefeltitwasimportanttotalkaboutanychangesnowinordertobeproactive.Mr.KopkosaidthatiftheTowncouldmaketheschooldistrictsituationmorerationalbytakingonsomeoftheresponsibilityoftheCommunitySchool,thenthatisanoptionthatshouldbeconsidered.Ms.RoggeveensaidthatshewouldliketoaddthetopicasanagendaitemforameetingatwhichDr.Pelliconewouldbeavailableforcomment.
Minutes – Ad Hoc Budget Committee th October 15, 2008Page 3 of 6 Inotherbudgetupdates,Ms.LariveesaidthatFY2010healthinsurancecostsareexpectedtobelevel,andthatshouldfreeupabout$324,000tobeallocatedelsewhere.ShesaidthattherecommendationoftheFinanceDepartmentwastoallocatethemoniesforaonetimespend.Mr.Mulcahyaskedwhattypesofitemsmightbeidentifiedforthefunds.Ms.Lariveesaidthatitcouldbeputintothestabilizationfundorusedforcapitalitems.
4.ReviewofBudgetInformationMeetingScheduleandContent:Ms.GibsonsaidthattheBudgetInformationMeetingswouldbeheldattheHighth st SchoolonThursday,October16 ,at6:00PM;Tuesday,October21 ,at8:30AM;andth Tuesday,November18 ,at8:30AM.Therehadbeenplanstotelevisethemeetings,butPlumTelevisiondeclinedtheoffertotelevisetheevent.Mr.Kopkosaidthathefeltifitwerenecessarytospendmoneytohavethemeetingsteleviseditmightbeagoodidea.Ms.Gibsonsaidthepresentationforthefirsttwomeetingswillfocusonrevenues,andbepresentedinaPowerPointformat.Mr.AthertonaskedthatMs.GibsonhighlighttheincreasesinrevenueatOurIslandHomeandexactlyhowmuchoftheotherrevenueshortfallstheincreaseswerecovering.Lookingforwardinthebudgettimeline,Ms.Gibsonsaidthatdepartmentalth budgetswereduetoTownAdministrationbyFriday,October17 ,2008.ThenextmeetingoftheAdHocBudgetCommitteewasscheduledtoimmediatelyfollowtheth BudgetInformationMeetingscheduledforTuesday,November18 ,at8:30AM,andonth the19anagendaitemwouldprovideforbudgetdiscussionattheSelectmen’smeeting.Mr.Mulcahyaskedifprojectionsstillforecasta$2.3millionshortfall.Ms.Lariveesaidherprojectionsforecasta$2.2to$2.3millionshortfall,butshewillcontinuetolookatrevenuesastheycancausetheamountoftheshortfalltochange.5.NewBusiness:
Mr.KopkoproposedthattheAdHocBudgetCommitteeexploreoptionsfortheestablishmentofacapitalfund.Hesaidthecapitalfundcouldworkasasavingsaccount,andthatthefundscouldbeusedtocovercapitalitemsthatarenotapprovedbyvoters.Mr.Mulcahyaskedaboutthelogisticsofsettingupsuchafund.Ms.GibsonsaidthatsheandMr.Ricehavebeenexaminingsomeoptionsforestablishingsuchafund.ShesaidthatmoniesreturnedfromtheHealthInsuranceTrustorFreeCashcouldbedepositedinthistypeofaccount.Mr.MulcahyaskediftheestablishmentofacapitalfundwouldrequireavoteatAnnualTownMeeting.Ms.Gibsonansweredthatavotewouldbenecessarytoappropriatethefundsandtoestablishthecapitalfund.Mr.KopkosaidthatthefundcoulddemonstratetheTown’scommitmenttosavingandplanning.Notingthathealsohada“rainyday”fund,Mr.Kellysaidthatsuchafundwassomethingthatpeoplecouldrelatetoonapersonallevel.
Minutes – Ad Hoc Budget Committee th October 15, 2008Page 4 of 6 Inregardtoplayingfields,Mr.KopkosaidthathefeltitwasimportantfortheSchoolandtheTowntoestablishamasterplan.Hesaidthatitwasacomplexissueandthatitisdifficulttorationalizetheneedtovoters.Mr.Mulcahystatedthathefeltmoreinputfromcitizenswouldbeessentialtoasuccessfuldevelopmentprocess.Mr.KopkosaidthatmakingthisaprioritywouldhelpoverallbudgetingfortheTownandtheSchool.Ms.GenthnerstatedthatshewouldputtheitemontheSchoolCommitteeagendaandasktheSchoolCommitteetogivethemasterplanpriority.
Mr.Kopkosaidthathewishedtodiscussthenewteacher’scontract,notingthatitsoundedlikea“big,hugehotfudgesundaeforeverybodyatthistabletoeat.”HeaskediftheSchoolcouldprovidethedetailsofthecontract,specificallybyprovidingthedatainatemplatethatwouldfacilitatean“applestoapples”comparison.Ms.GibsonsaidthatMs.LariveedevelopedacostanalysisthatshewouldbehappytosharewiththeSchoolCommittee,andnotedthatGlennField,AssistanttotheSuperintendentforBusiness,hassoftwarethatisconfiguredforthepurposeof“costingoutcontracts.”
Mr.KopkosaidthattheTownwasworkingunderspecificguidelines.HehighlightedarecentletterpublishedinthelocalmediainwhichBruceMillerexplainedthatasalaryincreaseoffivepercentshouldcovereverything,i.e.annualpayincreases,stepincreases,bonusesetc...Mr.Kopkoaskediftheteacher’scontractmettheguidelineofafivepercentincreasethatincludedallcompensation.Ms.Genthneransweredthatthecontractdidnotmeetthatguidelinewhenallcompensationwasincluded.Mr.Kopkosaidthathefeltnotmeetingtheguidelinewouldbeaproblem.
Mr.Kellysaidthathethoughtthateveryoneatthetablehadtalkedaboutcommunicatinglaborcontractagreementsinadocumenttemplatethatallowedforincreasestobeeasilyrepresented.InnotingthattheAdHocBudgetCommitteediscussedguidelinesforlabornegotiationsoveroneyearago,hesaidthathewas“takenaback”thattheguidelineswerenotfollowed.Mr.KopkostatedthathissensewasthattheTownhadbeengivenassurancesthroughtheprocessthattheguidelineswerebeingfollowed,andthenattheendoftheprocessfoundouttheguidelineswerenotfollowed.Mr.Kellysaidthathesaidthisdevelopmentwill“setup”theTownforconflictinfuturelabornegotiations.Mr.KopkosaidthereasonforthemeetingsoftheAdHocBudgetCommitteewastohelpeveryonestay“onthesamepage.”Mr.KellynotedthattheCommitteehadbeenmeetingonaregularbasisandthematteroftheteacher’scontractnegotiationhadnotbeenmentioned.
Ms.GenthneraskedtheCommitteeinwhatformatwasthenewcontractviewed.Ms.GibsonansweredthattheonlyinformationtheAdHocBudgetCommitteehadviewedwastheinformationthatwaspublishedinlocalmedia.Ms.Roggeveensaidthattheformatwasimportantinthatitprojectedlongtermcostsandallowedforthecomparisonof“applestoapples.”ShenotedthatthiswaskeytotheTown’sadministrationoffinances,andthatgoodinformationiscriticaltomaintainingthepublictrust.Mr.Kopkosaidthatsalaryincreaseswerereportedatfour,fourandthree
Minutes – Ad Hoc Budget Committee th October 15, 2008Page 5 of 6 andahalfpercentoverathreeyearperiod.Hepointedoutthatthesereportslistonlyincreasestobasepay,whilethedirectivetheTownhastriedtoimplementwouldincludeallincreasesincompensation.
Ms.LariveesaidthatitwasimportanttoconsiderthelengthoftimethatteachershavebeenworkingwiththeSchool,sinceteacherswithlongperiodsofservicewouldhavealreadyreachedthemaximumstep.Shesaidthatteachersatthemaximumstepwouldnotreceivecompensationinexcessofthebasesalaryincreases.Ms.Roggeveenaskedifthetotalpercentageincreaseincompensationwasknown,towhichMs.Genthnerrepliedthatshedidnothavethatinformationathand.Mr.Kopkosaidthathefeltthiswasaveryimportantnumber.Mr.Kellyvoicedfrustration,statingthatthepurposeofthemeetingsoftheAdHocBudgetCommitteewastoavoidthesekindsoflapsesincommunication.Hesaidthathefeltthemeetingsshouldfacilitatethesharingofinformation,butinsteadtheAdHocBudgetCommitteehadbeenleft“outoftheloop.”Mr.Kellystatedthattheteacher’scontractagreementwentagainstthebasictenetsofgooddialog.InreferencetotheAirportlabornegotiationsintheprioryear,hesaidthattheFinanceCommitteehadaclearobjectiveofnotallowingtheproblemsithadwithcontractnegotiationsinthepasttooccuragain,astheywereunproductive.
Ms.Garneaupointedoutthattheteacher’scontractisnotvotedonseparately,butthatitisapartoftheoverallSchoolbudget.Mr.KellysaidthattheSchoolCommitteeapprovesthecontract,butthepurposeoftheAdHocBudgetCommitteeistohavediscussionanddialogoncontractnegotiations.Ms.GarneauaskedhowcouldtheCommitteediscussongoing,confidentialcontractnegotiations.Mr.Kellyansweredthattherewerelimitsandguidelinesthatcouldbediscussed.Ms.RoggeveenaddedthattheguidelinesweresetbywhattheTowncanafford.ShesaidthattheproblemwhenorganizationsgooutsideoftheguidelinesgetsseriousbecausetheTowncan’taffordit.Mr.KopkosaidthatDr.Pelliconeclearlyexpressedacommitmenttodeliveringacontractthatmetestablishedguidelines.Hesaidthatfailuretomeettheguidelineshadlefthimfeeling“gobsmacked.”Mr.Kellysaidthatitwasimportanttorememberthatthefulldetailsofthecontracthadnotbeendisclosed.
Ms.Genthnersaidthatthedetailsofthecontractwerestillundernegotiation,andthatshewasnotatlibertytodiscussthem.ShesaidthattheMassachusettsTeacher’sAssociationhadbeeninformedthattheycouldnothaveeverythingtheywanted,i.e.salaryincreases,smallclasses,teachingassistants,andadministrativeassistants.Mr.KopkosaidthatthedifferencewasthattheTownhadclearlycommunicatedtheguidelinesforwhatithastoworkwithinlabornegotiations.Hesaidthatduetolimitedresourcesitwasimperativetofollowtheseguidelines.Mr.KellysaidthattheSchoolcanusedifferentparameterssinceithasaseparatebudget,notingthattheteacherscouldhaveatenpercentincreaseifclasssizesweredoubled.However,hesaidthatnotmeetingthesalaryincreasetargetsmakesfuturenegotiationsaproblemfortheTown,aseveryonewouldwanttohavethesamesalaryincreaseastheteachers.
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