(These minutes are subject to correction and or approval on May 6, 2003)

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(These minutes are subject to correction and/or approval on October 5, 2004) MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD WEDNESDAY, SEPTEMBER 21, 2004, AT 6:15 P.M. IN THE COUNCIL CHAMBERS. 1. CALL TO ORDER AND ASCERTAIN QUORUM Chairman Betts called the work session to order at 6:15 p.m. Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman Gretchen Forbeck, Luke Smith, Stephanie Irwin, and Brian Gilbert mission Members Absent: Jim Roeder (excused) Community Development Staff Present: Paul Esparza, Community Development Director 2. DISCUSSION Tree Preservation: Vice Chairman Forbeck mentioned that Mary Ellen Bittorf is tracking down an ordinance that Scottsdale has, called the Native Plant Ordinance. What it deals with is trying to preserve as much native plants in commercial development areas, without infringing on the rights of property owners. She will be supplying a copy of the ordinance. Discussion was held on enforcement and monitoring of tree cutting. Mr. Esparza stated that it was important to get the Town Forester involved from the beginning and that it is key to preserve as many trees as possible up front. Commission Vacancies: Mr. Esparza stated that it was overlooked that three Planning Commission seats expired July th24 . The seats are those held by Commissioner Irwin, Commissioner Gilbert, and Commissioner ...

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• Publié par: Viwyag
• Nombre de lectures: 17
• Langue: English

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(These minutes are subject to correction and/or approval on October 5, 2004)

MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING

COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD

WEDNESDAY, SEPTEMBER 21, 2004, AT 6:15 P.M. IN THE COUNCIL CHAMBERS.

1.

CALL TO ORDER AND ASCERTAIN QUORUM

Chairman Betts called the work session to order at 6:15 p.m.

Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman

Gretchen Forbeck, Luke Smith, Stephanie Irwin, and Brian Gilbert

Planning and Zoning Commission Members Absent: Jim Roeder (excused)

Community Development Staff Present: Paul Esparza, Community Development Director

2.

DISCUSSION

Tree Preservation:

Vice Chairman Forbeck mentioned that Mary Ellen Bittorf is tracking down an ordinance that

Scottsdale has, called the Native Plant Ordinance. What it deals with is trying to preserve as

much native plants in commercial development areas, without infringing on the rights of

property owners. She will be supplying a copy of the ordinance. Discussion was held on

enforcement and monitoring of tree cutting. Mr. Esparza stated that it was important to get the

Town Forester involved from the beginning and that it is key to preserve as many trees as

possible up front.

Commission Vacancies:

Mr. Esparza stated that it was overlooked that three Planning Commission seats expired July

24

th

. The seats are those held by Commissioner Irwin, Commissioner Gilbert, and

Commissioner Roeder. The three vacancies will be advertised and letters of interest must be

submitted by Friday, October 8, 2004, at 12:00 noon.

Staff Report:

Mr. Esparza discussed the handout outlining “talking points” on the Village Mixed-Use. The

handout hits on the highlights of the VMU to assist in discussing it. Discussion was held

concerning the referendum wording.

The State Planning Conference begins tomorrow evening and runs through Friday.

Commissioner Gilbert and Mr. Esparza will be attending. On November 12

th

, the Boards and

Commissions Conference will be held in Phoenix.

Commissioner Gilbert mentioned that there had been a notice in Arizona Republic about the

Town’s grant for the subdivision code. He expressed his congratulations to Paul Esswein and

Paul Esparza.

3.

ADJOURNMENT

The Work Session was adjourned at 6:30 p.m.

/s/ Chairman Jim Betts

MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING

COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD

WEDNESDAY, SEPTEMBER 21, 2004, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.

1.

CALL TO ORDER TO ASCERTAIN QUORUM

Chairman Betts called the meeting to order at 6:30 p.m.

Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman

Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, and Brian Gilbert

Planning and Zoning Commission Members Absent: Jim Roeder (excused)

Community Development Staff Present: Paul Esparza, Community Development Director.

2.

PLEDGE OF ALLEGIANCE

3.

CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK

SESSION AND MEETING HELD SEPTEMBER 8, 2004.

Commissioner Smith moved to accept the Minutes of the September 8, 2004 Meeting. It was

seconded by Vice Chairman Forbeck and passed unanimously.

4.

PUBLIC PARTICIPATION

Paul Esswein urged the Commission to look into revisiting the landscaping ordinance or tree

ordinance; to stick in some language that would require that trees with some value as specimen

trees be protected. The National Arbor Foundation has examples of ordinances protecting

important trees.

Mr. Esswein stated that as of Sunday, September 26

th

, he is leaving Pinetop-Lakeside since he

has accepted a position as the Community Development Director in Farmington, NH. He

appreciated all of their support over the years and it was great working with the Commission. He

further stated that they had done an excellent job of drafting planning and zoning language for

the town and implementing, in a fair and equitable way, the ordinances that have been adopted.

Vice Chairman Forbeck stated that the Commission commends Mr. Esswein.

5.

DISCUSSION/CONSIDERATION/ACTION

RE: SPR 04-201 DOLLAR

GENERAL RETAIL STORE

Consideration and action on the proposed site plan / design review for a new 9,100

sq. ft. retail store to be located at 321 E. White Mountain Boulevard. APN 211-27-

036. The current zoning is C-1. The applicant is Sunstate Builders.

Mr. Esparza presented the staff report and stated that staff recommends the proposed new retail

building as a permitted use in the C-1 district with the following stipulations:

•

All requirements of the Pinetop Fire Department are indicated in the construction plans

submitted for a building permit.

•

All outdoor lighting is in compliance with outdoor lighting standards. In particular,

lighting facing residential areas.

•

A final landscape plan will be required in compliance with the landscaping regulations.

A site visit by the Community Forester will be required to identify all trees to be saved in

proximity to the retention basins. This site visit shall occur prior to any tree cutting.

•

All drainage facilities be built as per plan and certified by project engineer.

•

All right of way improvements are built as shown on site improvements plan.

Discussion was held concerning the number of parking spaces and the Commission felt that

rather than have extra parking beyond that which is required; they would rather save some of the

trees. Discussion was held concerning the possibility of saving trees by eliminating some of the

parking spaces.

John Johnson, working on behalf of the developer, asked for a final approval to proceed with

construction documents and site approval. The owners have asked him to pursue a “great at-

risk” because of the weather. They would like to proceed with the project before winter. Mr.

Esparza said he had discussed it with the Town Manager and Town Clerk and it was decided that

they would like it submitted in writing concerning exactly what is being asked of the Town.

Discussion was held concerning the community forester evaluation, parking, and the great at-risk

designation.

Mr. Rob Ingels expressed his desire that every effort be made to save as many trees as possible

and to retain the rural mountain atmosphere as the town develops. He urged that the Community

Forester look over the site and see if there was some way to tweak the parking to save more

trees.

Mr. Esswein urged that there be less parking and to save more trees and that staff and the Town

Forester be allowed to revise the site plan to assure the savable trees are kept. He stated that

there are always opportunities that can be used for vegetation.

Vice Chairman Forbeck moved to approve the site plan/design review for the new 9,100 sq. ft.

retail store to be located at 321 E. White Mountain Blvd. APN 211-27-036 Dollar General Retail

Store with staff recommendations and the following:

•

A note that staff, with the input of the Town Forester, be allowed to revise the site plan to

preserve as much natural area as possible;

•

Requiring the maximum 41 parking spaces as required by the Town Code, but not to

exceed the 41 spaces.

•

The wall is to be split-faced block on the portions visible by the public.

It was seconded by Commissioner Smith and carried unanimously.

(Commissioner Gilbert excused himself at 7:00 p.m.)

6.

DISCUSSION

RE: PINETOP MEADOW

Presentation by property owner on a proposed development plan for the north 23.5

acres of Pinetop Meadow parcels located south of White Mountain Blvd and east of

Penrod Lane. APN(s) 211-44-004C, 006C, 006F, 006G. The applicant is Pinetop

Meadows Ltd.

Mr. Esparza presented the staff report and explained the map of the property.

Mr. Clint Shreeve, one of the owners, stated that they would be submitting an application for

rezoning the north 21.0 acres from R-Low to C-1. Discussion was held concerning the rezoning.

The Commission urged Mr. Shreeve to make it a PUD rather than C-1. Mr. Shreeve explained

that they wanted it zoned C-1 so they could build it as it is needed. He stated that with a PUD

they would need a conceptual plan and they do not know who the tenants will be and what type

of businesses will be there. Chairman Betts stated that it is hard to vote against the mandate of

the General Plan, which calls for a PUD in that area.

Discussion was held concerning the desire to see a PUD in that area. It was mentioned that if it

was zoned C-1 and later sold, then the new owners might have a business that the Commission

does not want in that area, but can do nothing about because of the zoning being C-1. If it was

zoned PUD, no matter who owns the property, it is going to have the planned unit development

type style. There is a level of protection with a PUD.

Mr. Ingels expressed his opposition to rezoning the area to C-1 and the reasons why, citing the

General Plan and specifically the planned development section. He stated that development is

not very highly regulated, both in use and specific site plans for the character of the overall

project once a property has a commercial designation and is a legitimate concern. Many like the

idea of a planned development where a potential exists for a mixed-used and other master

planned development. Being a neighbor in the general proximity, he feels a legitimate concern

with how it looks and how it lets people move around. Mixed-use is a viable goal to have and it

would be an asset to our community, however he would be concerned with a commercial

rezoning for that much acreage at that location without some sort of master planning.

Mr. Esswein stated that the General Plan map shows the area as planned development, but it also

shows it as a growth area. There is a conflict in the definitions. There are “conditional zone”

applications for that area. This area has always been intended for commercial development. In

the absence of village mixed-use, that what is being proposed here meets the alternative.

Basically, they are proposing to create the village in a C-1 zone.

Vice Chairman Forbeck stated that once it is zoned C-1, then there would be no safeguards with

development should any of the property be sold. Mr. Esswein stated there could be stipulations

put on the development. Mr. Esparza stated that there were instances where it could be

conditionally zoned.

Mr. Tom Mullins mentioned that there was a stand of old growth trees on the east side of the

project that should be protected. Also, drainage in the area is a big concern.

Mr. Shreeve stated that they would be protecting trees and also the old cabin site, supposedly

Phipps’. They were thinking of making it an attraction.

Chairman Betts stated that he wanted to insure that the interests of the Town, the citizens, and

the developers are considered very carefully and that there should be a joint presentation to

Council and Planning and Zoning. It would be a good idea to get everybody together from the

get-go.

The Commissioners were questioned on their feelings and all felt it was important to be

thoroughly open with the Council and the public throughout the whole process, rather than

having to face another referendum because people were unhappy with the final outcome. Also,

depending on the outcome on the VMU referendum, there might be a different way to go with

the development. Mr. Esparza stated that he would meet with Mr. Shreeve about the project.

Mr. Ingels stated that the concept of the open space, water features, and all that is something that

is very desirable; to have a walk-about area, very exciting. He feels that it would beneficial of

the Pinetop Meadows group would provide some initial areas of planned uses, maybe not the

specific details, but then the general concept can be approved and the specifics get worked on as

the individual sites are used.

Mr. Esswein asked if the Commission would be for the development if it was brought in as a

PUD and the Commission basically agreed.

7.

DISCUSSION

RE: PROPOSED AMENDMENTS TO SUBDIVISION

REGULATIONS

After some discussion, it was decided to set a special work session for Monday, October 11

th

at

6:30 p.m. to discuss the subdivision regulations.

8.

STAFF REPORT

Mr. Esparza reminded the affected Commissioners that they would need to submit letters of

interest if they want to continue to serve on the Commission.

Mr. Esparza stated that an advertisement will appear for a Town Planner.

The next meeting will probably include:

•

Elk Ridge Estates public hearing

•

David Renner’s building

•

An addition at the North Country Center

9.

ADJOURNMENT

Commissioner Smith moved to adjourn at 7:57 p.m. It was seconded by Commissioner Irwin

and passed unanimously.

/s/ Chairman Jim Betts

CERTIFICATION:

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the

Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,

Arizona, held on the 21

st

day of September 2004. I further certify that the meeting was duly

called and held and that a quorum was present.

DATED the 23

rd

day of September 2004.

/s/ Peggy Opp, Recording Secretary