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Univ Edinburgh Chancellor's Building H&S audit 2007

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15 pages
Health & Safety Management Review Report THE UNIVERSITY OF EDINBURGH Chancellor's Building and Queen's Medical Research Institute College of Medicine and Veterinary Medicine 47 - 49 Little France Crescent Edinburgh, EH16 4TJ Occupancy: University Medical School Conferred with: Louis Golightley, College Registrar Lindsay Murray, College Health & Safety Manager Roy Dawkes, Buildings Manager Professor David Weller, Head of School Professor Tony Harmer, Head of School Lawrence Dickson, Health & Safety Department Site Contact Details: 0131 2429300 Prepared by: Richard F A Sewell ACII, CMIOSH, AIEMA Consultant’s Contact Aon Limited, Details: Risk Control Consultants Office: 0161 910 510 HBO: 01539 621775 Mobile: 07703 316817 E-mail: Richard.sewell@ars.aon.co.uk Inspection Date: 7th March 2007 Document Ref: Univ Edinburgh Chancellor's Building H&S audit 2007 Risk Control Consultants Confidential (V2 – 06/06) Aon Limited is authorised and regulated by the Financial Services Authority in respect of insurance mediation activities only Aon Limited is a member of the British Insurance Brokers’ Association (BIBA) The University of Edinburgh Chancellor’s Building and Queen’s Medical CONFIDENTIAL Research Institute DISCLAIMER "This report and any recommendations in it are based on certain observations made by us and/or from information supplied to us from sources which Aon ...
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 Health & Safety Management Review Report  THE UNIVERSITY OF EDINBURGH Chancellor's Building and Queen's Medical Research Institute College of Medicine and Veterinary Medicine 47 - 49 Little France Crescent Edinburgh, EH16 4TJ Oc cupancy: University Medical School  Conferred with: Louis Golightley, College Registrar Lindsay Murray, College Health & Safety Manager Roy Dawkes, Buildings Manager Professor David Weller, Head of School Professor Tony Harmer, Head of School Lawrence Dickson, Health & Safety Department  0131 2429300  Richard F A Sewell ACII, CMIOSH, AIEMA  Aon Limited, Risk Control Consultants Office : 0161 910 510 HBO : 01539 621775 Mobile : 07703 316817 E-mail : Richard.sewell@ars.aon.co.uk  7th March 2007 Univ Edinburgh Chancellor's Building H&S audit 2007   
Site Contact Details: Prepared by: Consultant’s Contact Details:  
Inspection Date: Document Ref:
 Risk Control Consultants Confidential (V2 – 06/06)   Aon Limited is authorised and regulated by the Financial Services Authority in respect of insurance mediation activities only Aon Limited is a member of the British Insurance Brokers’ Association (BIBA)  
 
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 Richard F A Sewell ACII, CMIOSH, AIEMA  Risk Control Consultants For and on behalf of Aon Limited  29 March 2007  C ONFIDENTIALITY C L A U S E   “The information contained within this document is confidential to both Aon Limited and The University of Edinburgh and has been produced solely for the purpose of our discussions regarding the latter's health and safety risks. The contents may not be reproduced or disclosed to any third party without the prior written approval of Aon Limited and Aon Limited disclaims any liability whatsoever to any such third party. Please also read the important notes above".  ã  Aon Limited  
  
The University of Edinburgh Chancellor’s Building and Queen’s Medical C ONFIDENTIAL  Research Institute  D ISCLAIMER   
 "This report and any recommendations in it are based on certain observations made by us and/or from information supplied to us from sources which Aon believes it is entitled to assume are reliable.  Conditions may have changed since our survey and/or the preparation of this report, and the reader must take this into account when acting in reliance on it.  It is not, and is not intended to be, exhaustive or conclusive, covering every hazard or risk potential, nor to guarantee compliance with any statute or regulation, nor does its preparation and submission to insurers relieve you of your obligation to make full disclosure of all material facts to your insurers. It is offered to assist you in your assessment and/or management of risk. If you are in any doubt as to whether a fact is material and should be disclosed to your insurers, you should promptly discuss this with your insurance broker, if at all possible prior to the binding of the insurance contract. "  
 
The University of Edinburgh Chancellor’s Building and Queen’s Medical C ONFIDENTIAL  Research Institute
CONTENTS 
    1.  INTRODUCTION 2.  GRAPHICAL REPRESENTATION 3.  EXECUTIVE SUMMARY 4.  RECOMMENDATIONS 5.  SCORE SHEET 6.  DETAILED SCORES   
 
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The University of Edinburgh Chancellor’s Building and Queen’s Medical C ONFIDENTIAL  Research Institute    
 
 The Aon Health and Safety Rating System has been devised to establish a quantitative measure of the health and safety standards and set a benchmark for establishing a continuous improvement programme.  Good, fair or poor ratings will be decided by the Auditor and corresponding points awarded. In cases where nothing has been done a rating of No Score will be awarded.  The following criteria are considered when deciding the appropriate rating.  Good –High standard of management control, good conformance with regulations, approved codes of practice and Health and Safety Executive guidance. Good standards of documentation in relation to the defence of Employers Liability claims.  Fair –Reasonable standard of management control, reasonable conformance with regulations, approved codes of practice and relevant Health and Safety Executive guidance. Reasonable standards of documentation in relation to the defence of Employers Liability claims.  Poor –Minimal management control, poor conformance with regulations, approved codes of practice and Health and Safety Executive guidance. Poor standards of documentation in relation to the defence of Employers Liability claims.  No score –No management control or consideration has been given to the subject.  Where ratings of fair, poor or no score have been awarded corresponding recommendations for corrective action will be issued. For further guidance/assistance on implementing the recommendations, contact the auditor.  The overall performance rating as well as the performance rating in each subject area is defined numerically in the score chart and graphically in the rating chart.  Red (0%-49%) signifies poor performance when compared to best practice guidance.  Yellow (50% - 79%) signifies fair performance when compared to best practice guidance.  Green (80%-100%) signifies good performance compared to best practice guidance.    
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The University of Edinburgh Chancellor’s Building and Queen’s Medical C ONFIDENTIAL  Research Institute    
 
  
GRAPHICAL REPRESENTATION
1.1. Organisation 1.2. Policy 1.3. Training 1.4. Planning 1.5. Audit and Review 2.1. Risk Assessments 2.2. Work Equipment 2.3. Safe Work Procedures 2.4. Occupational Health 2.5. Visitors, Contractors and Security 2.6. Fire Safety 3.1. Business Continuity Planning OVERALL SCORE 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
0-49% Poor
OVERALL AUDIT SCORE 97.0% 50-79% Fair
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80-100% Good
 
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The University of Edinburgh Chancellor’s Building and Queen’s Medical C ONFIDENTIAL  Research Institute    
 
 AUDIT FINDINGS The main issues identified from the survey are summarised below.  The total audit score of 97% is rated “good” by the criteria used as a benchmark in this audit.  The Chancellor’s Building and The Queen’s Medical Research Institute health and safety management systems are of a good standard and provide a sound base upon which to achieve effective management of health and safety throughout these multi occupancy buildings.  From our brief tour of The Queen’s Medical Research Institute and previous tour of The Chancellor’s Building we find well laid out, high quality and well managed work areas. The building based approach to health and safety management also brings an improved safety culture that was not always evident in previous University of Edinburgh Medical School facilities.   ORGANISATION Health and safety management is well organised, with clearly defined management structures, roles and responsibilities. Active participation by the Heads of School, the Buildings Manager and the College Health & Safety Manager for Little France, as well as other nominated representatives on the Little France Buildings Safety Committee and support from floor and section level committees.   POLICY A suitable health and safety policy is in place and clearly documented in the Medical School and Research Institutes Little France Safety Manual & General Buildings Information.  Signed records of acceptance verify effective communication of the policy to all staff within the buildings as part of a comprehensive induction-training programme.  A planned audit programme is in place to monitor compliance with health and safety policy, as well as with specific legal requirements.  A formal planned 3 yearly review of health and safety policy is supported by ongoing working review by the building safety committee. We would however recommend that the College Health and Safety Manager should prepare an annual summary performance report on health and safety for the College Support Team.  
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The University of Edinburgh Chancellor’s Building and Queen’s Medical C ONFIDENTIAL  Research Institute     TRAINING Health and safety training arrangements are of a generally good standard, with a building based induction training programme for new staff. Operational training needs are identified and based on standards, with coordination by senior lab managers and principal investigators. We do however recommend that competency level training standards in health and safety management be agreed for laboratory and service managers, based upon IOSH “Managing Safely” or a similar course. The agreed standards then need to be implemented as part of the training management and review system.   PLANNING Safety improvement plans including strategic objectives are documented and comprise a standing item on the Building Health & Safety Committee agenda. Improvement action points are also documented in the minutes of floor and section committee meetings.   AUDIT AND REVIEW Good safety inspection arrangements are in place.  Accident and near miss reporting arrangements are good and safety committees review the results of audits, accident and near miss reports.   RISK ASSESSMENT An integrated risk assessment system linking general risk assessments to specific task or hazard based assessments is in place.  Each research group looks after their own risk assessments and these are reviewed with the local supervisor and signed off by those responsible.  The annual safety audit programme is used to monitor risk assessment compliance on a formal basis.  WORK EQUIPMENT Good arrangements are in place for the management of work equipment safety and the training/supervision of those using hazardous work equipment. Equipment training record sheets or similar systems are used to record training.  
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The University of Edinburgh Chancellor’s Building and Queen’s Medical C ONFIDENTIAL  Research Institute     SAFE WORKING PROCEDURES Suitable arrangements are in place to manage high-risk work activities through safe operating procedures documented in risk assessments and as separate procedures.  Authorised user and restricted access arrangements are also used. Maintenance in laboratories is subject to permit to work control.   OCCUPATIONAL HEALTH Good arrangements and facilities for first aid are available. The buildings are on a general hospital site with accident and emergency treatment facilities.   VISITORS, CONTRACTORS AND SECURITY Good access control to both buildings, with visitor reception facilities during normal working hours. A visitors procedure is included in the school health and safety policy. Contractors and service engineers are subject to permit to work controls. Security is assessed and managed as part of the safety management and review arrangements.   FIRE SAFETY Suitable fire safety arrangements are in place.   BUSINESS CONTINUITY PLANNING The College have a risk register and are actively reviewing business interruption risk exposures. The School management teams consider business interruption risk exposures but have not conducted a formal business continuity management risk review, although some contingency funding for equipment replacement is available. Operational emergency procedures are in place, together with suitable IT back-up arrangements.  We recommend more formal review of business interruption exposures by each School within the College and the training of managers in business continuity planning.
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The University of Edinburgh Chancellor’s Building and Queen’s Medical C ONFIDENTIAL  Research Institute    
 
 All recommendations listed are prefixed with the section of the questionnaire to which they relate and a classification for completion. They should be read in conjunction with the scores allotted in the next section.  Classification of Recommendations
  1.2C   1.3B   3.1C  
Performance Reporting The College Health and Safety Manager should prepare an annual summary performance report on health and safety for the College Support Team. Health & Safety Management Training Suitable competency level training standards in health and safety management should be agreed for laboratory and service managers, based upon IOSH “Managing Safely” or a similar course. The agreed standards then need to be implemented as part of the training management and review system. Business Continuity Planning Each School within the College should conduct a formal review of business interruption exposures and managers should be trained in business continuity planning.
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The University of Edinburgh Chancellor’s Building and Queen’s Medical C ONFIDENTIAL  Research Institute    
 
SCORE SHEET
Report Ref Subject Max Score 1 Health and Safet 1.1. Organisation 80 1.2 Policy 80 1.3 Training 80 1.4 Planning 80 1.5 80 Sub Total 400 2 Health and Safet 2.1. Risk Assessments 220 2.2. Work Equipment 80 2.3. Safe Working Procedures 80 2.4. Occupational Health 40 2.5. Visitors, Contractors and Security 60 2.6. Fire Safety 80 Sub Total 560 3 Business Continuit 3.1. Business Continuit 40 Sub Total 40 OVERALL TOTAL 1000
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Marked Score 80 80 70 80 80 390 220 80 80 40 60 80 560 20 20 970
% 100% 100% 88% 100% 100% 98% 100% 100% 100% 100% 100% 100% 100% 50% 50% 97.0%
 
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The University of Edinburgh Chancellor’s Building and Queen’s Medical C ONFIDENTIAL  Research Institute    
 SECTION 1 - HEALTH AND SAFETY MANAGEMENT Good = 20, Fair = 10, Poor = 3, No Score = 0
Report Ref Subject 1.1. Or What role do Heads of School promoting and encouraging high standards of health and safet What role do senior members of staff and mana and safet What role do Em hi What standard of com available to the School or Business Unit? Polic What standard of School or local Health and Safet Polic What arran and explaining the purpose and content of the policy to Em What arran im What arran of the
1.2   
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x x
x x x x x x
 
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