flexiBake Tutorial 2

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Description

flexiBake Tutorial 2Tutorial 2: Working with Suppliers, Ingredients and Packaging. SuppliersChoose Suppliers from the navigator or click on the toolbar or alternatively click on the Activitiesmenu and select the Maintain suppliers from the dropdown menu.Activities MenuNavigator can beswitched on or offToolbarNavigatorIngredients and packaging added to the database should ideally be linked to a supplier. When youbegin entering your production schedules, this will enable you to generate reports listing theingredients and packaging required from each supplier.The maintain suppliers window is equipped with a grid that displays the suppliers company name, acontact name at the company as well as telephone and fax number.At the bottom of thewindow are threebuttons and a checkbox: New, Edit, Deleteand View All.1 2003 Afcom. All Rights ReservedflexiBake Tutorial 2To add a new supplier to the database,click on the New button and the AddSupplier window will be displayed.Enter the supplier’s details and thenclick on the OK button to save.The Inactive box can be checked if you do not want the newly entered supplier to appear in the list ofsuppliers. The supplier record will remain in the database, but will only be visible in the list ofsuppliers when the Inactive box is unchecked.If you check the View All box in the Maintain Suppliers window, then all suppliers will be displayed,irrespective of whether or not the supplier was entered as inactive in ...

Informations

• Publié par: Cosac
• Nombre de lectures: 69
• Langue: English

Extrait

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Tutorial 2: Working with Suppliers, Ingredients and Packaging.

Suppliers

Choose Suppliers from the navigator or click on the toolbar or alternatively click on the Activities

menu and select the

Maintain suppliers

from the dropdown menu.

Ingredients and packaging added to the database should ideally be linked to a supplier. When you

begin entering your production schedules, this will enable you to generate reports listing the

ingredients and packaging required from each supplier.

The maintain suppliers window is equipped with a grid that displays the suppliers company name, a

contact name at the company as well as telephone and fax number.

At the bottom of the

window are three

buttons and a check

box:

New, Edit, Delete

and

View All.

Navigator

Activities Menu

Toolbar

Navigator can be

switched on or off

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To add a new supplier to the database,

click on the New button and the Add

Supplier window will be displayed.

Enter the supplier’s details and then

click on the OK button to save.

The Inactive box can be checked if you do not want the newly entered supplier to appear in the list of

suppliers. The supplier record will remain in the database, but will only be visible in the list of

suppliers when the Inactive box is unchecked.

If you check the View All box in the Maintain Suppliers window, then all suppliers will be displayed,

irrespective of whether or not the supplier was entered as inactive in the Add Supplier window.

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Ingredients

From the navigator click on Ingredients or click on Ingredients from the toolbar. Alternatively click on

Activities on the menu bar and choose

Maintain Ingredients

from the dropdown menu.

End.

The maintain ingredients window will be displayed.

To add a new ingredient click on the New button at the bottom of the window and the Add Ingredient

window will appear.

Navigator

Activities Menu

Toolbar

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Name - Enter the name of the ingredient.

Brand – Click on the Brand button in order

to add a brand name.

(Note: This is the only window where new

brand

names

can

be

added

to

the

database.)

Click on the Add button, type the name of

the brand and click on OK and then close

the window. The newly added brand name

will now appear in the Brand box. If there is

already a list of Brand names in the

database and you are adding an ingredient,

click on the dropdown in the brand combo

box and select from the list of brand names.

Supplier – If you know the name of the supplier start typing and the name will appear, otherwise click

on the dropdown and select from the list.

Cost – Enter the cost of the ingredient, tab to the next box and enter the amount and units that the

ingredient is supplied in, e.g.

New units can be added or existing units edited by clicking on the button next to the unit box. If you

click on the dropdown in the unit box you can select from the units that are already in the database.

Treat as Flour – Check this box if the ingredient is flour and the recipe that will be made with this

ingredient is bread, and all remaining ingredients will be entered as a percentage of flour.

Inactive – Check this box if you do not want the ingredient to appear in the Maintain Ingredient

window. This feature can be used for ingredients that are only used seasonally e.g. Christmas, Easter

and various holidays. In this way the ingredient will still remain in the database, but will not appear in

the list of ingredients until it is made active. This helps to reduce the list of ingredients which flexiBake

has to keep displaying.

NOTE: flexiBake will not allow you to delete any ingredients that are being used in any recipes that

are currently in the database. Only ingredients that are not being used in any recipes can be deleted.

Click to add

or edit units

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Recipe converted

to an ingredient

Click to display only

recipe ingredients

Searching for Ingredients

To search for a particular ingredient, start typing the name of the ingredient in the text box. As each

new letter is added, the list in the grid below will change bringing you closer to the name of the

ingredient you are searching for. If the name appears in the grid below before you have finished

typing, simply double click on the record to open.

Display:

Option

flexiBake is also

capable of seperating

the ingredients that

have been added as a

recipe. If a recipe has

been added using the

Add Recipes

window

and has then been

converted into an

ingredient (there is a

button at the bottom of

the Add Recipes

window that can be

clicked on

Convert to

Ingredient)

it will

appear in the Maintain

Ingredients window as

an ingredient with an

“

R

” next to it. This enables you to easily identify all the ingredients which are recipes. You can choose

to display only the ingredients or recipes or both.

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1

. Click on the

dropdown and

select a supplier

2

. Click the

Apply Filter

button

3

. Ingredients filtered by

supplier selected

4

. Click on the Reset Filter

button to remove the filter and

to display ingredients from all

suppliers

Filter By:

Option

When you have entered a number of different ingredients into the database, the ingredients can be

sorted using the filter button at the top of the window.

You can sort the ingredients by Brand name or Supplier. You can choose to display only ingredients

that are of a particular Brand Name, or the ingredients which can be obtained from a specific Supplier

or all the ingredients of a particular Brand name which can be obtained from a specific Supplier. Click

on either Brand or Supplier or choose both and then click on the Apply Filter button. If you want to

select another Brand or Supplier then click on the Reset Filter button and choose again.

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Packaging

From the navigator click on Packaging or click on Packaging from the toolbar. Alternatively click on

Activities on the menu bar and choose

Maintain Packaging

from the dropdown menu.

The Maintain Packaging

window appears.

To add new packaging

click on the New button at

the bottom of the window

and the Add Packaging

window will appear.

Type the description of the packaging in the Description field, tab to the Supplier field and choose the

supplier from the drop down or type in the name.

Type in the cost of the packaging per how much it is supplied for that amount. See examples below.

The Inactive box can be checked if you do not want the newly entered packaging to appear in the list

of packaging materials. It will still remain in the database, but will only be visible in the list of

packaging when the inactive box is unchecked.

If you check the View All box in the Maintain Ingredients window, then all ingredients will be

displayed, irrespective of whether or not the packaging was entered as inactive in the Add Packaging

window.

End.