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Audit & Performance Committee 30 September 2005

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ANY AMENDMENTS TO THESE MINUTES WILL BE SHOWN WITHIN THE TEXT OF THE MINUTES FOR THE NEXT MEETING OF THIS COMMITTEE MINUTES Audit and Performance Committee Meeting: Date: 10.00 am 30 September 2005 Venue: Aldern House, Baslow Road, Bakewell, Derbyshire Chair: Mr PHarrison Present: MrN Bajaria,Miss P Beswick, Clr Mrs O M Chadderton, Clr Mrs T Critchlow, Mrs L Crowe, Clr Mrs H M Gaddum, Mr A D Hams, Prof J Herbert, Clr A Marchington, Mr B Neville, Mr S L Rix, Clr K Stevenson, Clr D B Taylor. Apologies for absence: Mr C Furness. 25/05 MINUTES The Minutes of the Meetings held on 10 June and 2 September 2005 were approved as a correct record and signed by the Chair. REPORT OF THE DIRECTOR OF CORPORATE RESOURCES 26/05 6.1 COMMUNICATION OF AUDIT MATTERS TO THOSE CHARGED WITH GOVERNANCE (A1361/4/PN) This report asks Members to note the results of the District Auditor’s assessment arising from the audit of the accounts for 2004/5. RESOLVED: That it be noted that the District Auditor does not wish to raise any matters with Members following his assessment of the accounts for 2004/5 in respect of compliance with the Statement of Accounting Standard 610. 27/05 6.2 INTERNAL AUDIT REPORT FOLLOW UP 2004/5 (A.1362/6/PN) This report informed the Committee of progress in implementing the Action Plan of the Internal Audit report for 2004/5, and the management response to the audit recommendations .RESOLVED: That the follow up ...
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ANY AMENDMENTS TO THESE MINUTES WILL BE SHOWN WITHIN THE TEXT OF THE
MINUTES FOR THE NEXT MEETING OF THIS COMMITTEE
MINUTES
Meeting:
Audit and Performance Committee
Date:
10.00 am 30 September 2005
Venue:
Aldern House, Baslow Road, Bakewell, Derbyshire
Chair:
Mr P Harrison
Present:
Mr N Bajaria, Miss P Beswick, Clr Mrs O M Chadderton,
Clr Mrs T Critchlow, Mrs L Crowe, Clr Mrs H M Gaddum,
Mr A D Hams, Prof J Herbert, Clr A Marchington, Mr B Neville,
Mr S L Rix, Clr K Stevenson, Clr D B Taylor.
Apologies for absence:
Mr C Furness.
25/05
MINUTES
The Minutes of the Meetings held on 10 June and 2 September 2005 were approved
as a correct record and signed by the Chair.
REPORT OF THE DIRECTOR OF CORPORATE RESOURCES
26/05
6.1 COMMUNICATION OF AUDIT MATTERS TO THOSE CHARGED WITH
GOVERNANCE (A1361/4/PN)
This report asks Members to note the results of the District Auditor s assessment
arising from the audit of the accounts for 2004/5.
RESOLVED:
That it be noted that the District Auditor does not wish to raise any matters with
Members following his assessment of the accounts for 2004/5 in respect of
compliance with the Statement of Accounting Standard 610.
27/05
6.2 INTERNAL AUDIT REPORT FOLLOW UP 2004/5 (A.1362/6/PN)
This report informed the Committee of progress in implementing the Action Plan of the
Internal Audit report for 2004/5, and the management response to the audit
recommendations
.
RESOLVED:
That the follow up report to the 2004/05 Internal Audit report be received; that
the 9 further completed items are agreed as signed off, and that progress on the
remaining 14 outstanding items be incorporated into service plans and
reviewed as part of the next audit.
Audit and Performance Committee Minutes
30 September 2005
Page
2
28/05
6.3 PROGRESS ON ADDRESSING STAFF FEEDBACK (A.12/RMM)
This report gave details of progress made against action agreed to address staff
feedback as reported to Committee in January 2005.
RESOLVED:
1.
That the details given against the action plan at Appendix One to the
report be accepted as progress made within time periods given.
2.
That future action to address staff feedback be incorporated into the
performance
improvement
framework
and
action
plan
following
consideration of the outcomes of the Peak District National Park
Authority s Performance Assessment.
REPORT OF THE DIRECTOR OF CONSERVATION AND DEVELOPMENT
29/05
7.1 CONSERVATION SERVICE REVIEW (A. 5101 /JC)
This report was the first annual strategic review of Conservation Service. The report
outlined the performance of the Conservation Service during 2004/05 and requested
Members views on the future focus of the Service.
The Committee agreed the Action Points in the report with the following amendments:
Section B:
Delete “at an appropriate time
insert “by end of September 2006 .
Section C:
Add after “National Park Management Plan Review - “and develop
this through relevant strategies .
Delete “Consider the appointment of a lead member for farmed land
use and management for 2005-07 only .
Section G:
Delete “facing
insert “focussed .
RESOLVED:
1.
That the priority areas for performance improvement outlined in the
Actions in Sections A
I of the report, amended as above, be agreed and
be incorporated into service planning for 2006/07 onwards.
2.
That the following Members be appointed to a Task Team to develop the
vision for the Authority in rural delivery with attendance at meetings
being an approved duty:
Chair of Services Committee
Vice Chair of Services Committee
Miss P Beswick
Mr S L Rix
30/05
7.2 DEVELOPMENT CONTROL SERVICE REVIEW 2005/06 (A.165/JJL/JWD)
Mr Bajaria declared a personal interest in this item as a regional representative of
CABE.
The Director reported on work in progress on the Action Plan for 2005/06 for
Development Control Service and on a review of service performance against
Government targets for the first half of 2005.
Audit and Performance Committee Minutes
30 September 2005
Page
3
RESOLVED:
1.
That the reported progress against the Development Control Service
Action Plan 2005/06, as set out in Appendix I to the report, be accepted.
2.
That the report on Service performance against Government targets for
the first half of 2005, as set out in Appendix 2 to the report, be noted.
3.
That a further report of progress against the Action Plan and the next
half-yearly report on Service performance against Government targets be
made to Audit & Performance Committee in April 2006.
4.
That an interim report be prepared on evidence based customer
feedback.
5.
That consideration be given to how Planning Committee Members can be
kept informed on the Service Action Plan and Service performance.
The meeting finished at 12.15 pm
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