Audit & Performance Committee 29 April 2005

Eugene Judge

Informations

• Publié par: Kunum
• Nombre de lectures: 11
• Langue: English

Extrait

ANY AMENDMENTS TO THESE MINUTES WILL BE SHOWN WITHIN THE TEXT OF THE

MINUTES FOR THE NEXT MEETING OF THIS COMMITTEE

MINUTES

Meeting:

Audit and Performance Committee

Date:

10.00 am 29 April 2005

Venue:

Aldern House, Baslow Road, Bakewell, Derbyshire

Chair:

Clr Mrs H M Gaddum

Present:

Miss P Beswick, Clr J A Bull, Mr C Furness, Mr A D Hams,

Mr P Harrison, Prof J Herbert, Clr B Mellor, Mr B Neville, Mr S L Rix,

Clr D B Taylor, Clr Mrs B J Wilson.

Apologies for absence:

Mr N Bajaria, Clr Mrs O Chadderton, Clr D Chapman, Mrs L Crowe,

Clr R Dring, Mr M Innerdale, Clr A Marchington, Clr Mrs E R Wallace.

12/05

MINUTES

The Minutes of the Meeting held on 28 January 2005 were approved as a correct

record and signed by the Chair.

13/05

MATTERS ARISING

MINUTE 7/05 ADDRESSING STAFF FEEDBACK (A.12/RMM))

The Director of Corporate Resources reported that staff events were being planned for

2005 focusing on performance improvement.

MINUTE 9/05 LOSEHILL HALL STRATEGIC AND PERFORMANCE REVIEW

(A.164/RC)

Barry Neville reported that the Task Team had met three times and a detailed report

will be brought to the next meeting of the Committee in June. Three key issues had

been prioritised: Losehill Hall

the Asset; The Financial Target; Lead Service for

Environmental Education and Life-Long Learning for the Environment. The concept of

a Trust was also being looked at.

REPORT OF THE DIRECTOR OF CONSERVATION AND DEVELOPMENT

14/05

8.1 DEVELOPMENT CONTROL SERVICE ACTION PLAN 2005/06 (A.165/JJL)

The Director reported on the progress in work on an Action Plan for the Development

Control Service. The plan focussed on service improvements identifying several key

issues for action. Customer relations will be a priority focus for the year ahead. The

Committee felt that the updating of the design guidance and the development of a

neighbour notification scheme should also be given a high priority.

RESOLVED:

1.

That the Action Plan in the Appendix to the report showing work on

performance improvement for the Development Control service in

2005/06 be noted.

Audit and Performance Committee Minutes

29 April 2005

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2

2.

That Customer focus, design guidance and neighbourhood notifications

be priorities for action during the year.

3.

That a further report on progress against the Action Plan be made to the

Committee meeting in September, including action to be proposed on

Neighbourhood notifications.

REPORT OF THE DIRECTOR OF CORPORATE RESOURCES

15/05

6.1 AUDIT COMMISSION 2005/06 AUDIT AND INSPECTION PLAN

The Committee considered a report on the proposed Audit and Inspection Plan for

2005/06.

RESOLVED:

That the Audit and Inspection Plan at Appendix 1 of the report for audit and

inspection of the activities for 2005-2006 be noted and approved.

16/05

6.2 AUDIT AND PERFORMANCE COMMITTEE WORK PROGRAMME 2005/06

(A.11412/RMM)

This report recommended a work programme for the Committee for 2005/06 in line

with the new functions of the Committee.

RESOLVED:

That the work programme for the Audit and Performance Committee for 2005/06

as set out in Appendix 1 to the report be approved.

17/06

6.3 STAFF ESTABLISHMENT CONTROL (A.122/DU/PN)

The Committee considered a detailed report on current trends in staffing levels.

The report concluded that the cost of maintaining the permanent staff establishment

at current levels is broadly sustainable with careful budget planning, assuming that

Defra continue to finance increases at the rate of inflation but this had not been

guaranteed by Defra.

RESOLVED:

1.

That officers be complimented on the quality of the report.

2.

That the Resource Management Team consider further the sustainability

of the staff establishment as part of the budget planning process and

continuing work on “search areas identified with members and staff

during recent strategic workshops.

3.

That the Audit & Performance Committee receive an annual report on

staffing and establishment trends.

4.

That the quarterly headcount report routinely sent to Services

Committee for information to be noted, is now available to members via

the Members E-Zine.

Clr Mrs Gaddum vacated the Chair. This was taken by Mr Harrison Vice Chair of the

Committee.

Audit and Performance Committee Minutes

29 April 2005

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REPORT OF THE CHIEF EXECUTIVE

18/05

7.1 PERFORMANCE REVIEW AND RESEARCH: SERVICE REVIEW (A.61831/AC)

The Committee considered a report on the strategy and performance of the

Performance Review and Research Service in the Chief Executive Unit. The report

summarised the findings of the review. All the objectives were linked to government

requirements, the Authority s strategies and priorities and the Best Value Performance

Improvement Plan within the context of the resources available.

It was suggested that Parish Councils may be able to assist locally with the monitoring

of planning enforcement matters. This will be raised with the Parish Forum.

RESOLVED:

That the priority areas for performance improvement outlined in paragraph 19

of the report be agreed with the emphasis being on championing Performance

Management and supporting the Statutory Planning Processes and that these

be incorporated into service planning for 2005/06 onwards.

The meeting finished at 11.50 am