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Prakash CCB Validation Audit Report Final 2009

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28 pages
Validated by: 65 Millet St. Suite 201 Validation Richmond, VT 05477 USA Tel: 802-434-5491 Assessment Fax: 802-434-3116 www.smartwood.org Report for: Prakash Industries Ltd. in Ring Road No.2, New Industrial area, Gogaon, Raipur, Chattisgrah, India Carbon Forestry Validation Audit Managed by: Asia-Pacific Regional Office Jl. Ciung Wanara No. 1X, Renon, Denpasar, Bali 80225, Indonesia Tel: 62-361-224-356 Report Finalized: June 23, 2009 Fax: 62-361-235-875 Contact person: Christian Sloth Audit Dates: 16-19 March 2009 Email: csloth@ra.org Audit Team: Pramod Gupta and Christian Sloth Type of Validation: CCBA Validation code: issued: Report based on Standard(s): Climate, Community and Biodiversity Project Design Standards, First Edition, May 2005 Organization Contact: Manoj Sharma Address: Ring Road No.2, New Industrial area, Gogaon, Raipur, Chattisgrah, India SmartWood Program Page 1 G-27 09Feb07 Table of Contents 1 INTRODUCTION.......................................................................................................................................................... 3 2 AUDIT CONCLUSIONS............... 4 3 AUDIT PROCESS......................... 5 Appendix A: COMPANY DETAILS..... 7 1 CONTACTS................................... 7 2 SmartWood Website Customer Fact Sheet ................................................. ...
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    Validated by:
65 Millet St. Suite 201 Richmond, VT 05477 USA Tel: 802-434-5491 Fax: 802-434-3116 www.smartwood.org          Carbon Forestry Validation Audit Managed by:  Asia-Pacific Regional Office  Jl. Ciung Wanara No. 1X, Renon, Denpasar, Bali 80225,  Indonesia Tel: 62-361-224-356 Fax: 62-361-235-875 Contact person: Christian Sloth Email:csloth@ra.org            
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 Validation Assessment Report for: Prakash Industries Ltd. in  Ring Road No.2, New Industrial area, Gogaon, Raipur, Chattisgrah, India   
Report Finalized: June 23, 2009 Audit Dates: 16-19 March 2009 Audit Team: Pramod Gupta and Christian Sloth  Type of Validation: CCBA Validation code: Validation issued: Report based on Standard(s):Climate, Community and Biodiversity Project Design Standards, First Edition, May 2005  Organization Contact: Manoj Sharma Address: Ring Road No.2, New Industrial area, Gogaon, Raipur, Chattisgrah, India  
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Table of Contents  1 TTCNUODRNOII.......................................................................................................................................................... 3 2 AUDIT CONCLUSIONS.............................................................................................................................................. 4 3 AUDIT PROCESS........................................................................................................................................................ 5 Appendix A: COMPANY DETAILS.................................................................................................................................... 7 1 CONTACTS.................................................................................................................................................................. 7 2 SmartWood Website Customer Fact Sheet............................................................................................................. 7 3 Validation Scope.......................................................................................................................................................... 7 Appendix B: STANDARD CHECKLIST CCB STANDARDS.......................................................................................... 8 1 Evaluation of Project.................................................................................................................................................... 8 2 Evaluation Details........................................................................................................................................................ 8 3 Standard Checklist....................................................................................................................................................... 9 Appendix C: STAKEHOLDER LISTS (CONFIDENTIAL)............................................................................................. 28   
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 1 INTRODUCTION  The purpose of this report is to document conformance with the requirements of CCBA project design validation standards by Prakash Industries Limited (PIL), who are the project proponents, hereafter referred to as “Company”. The report presents the findings of SmartWood auditors who have evaluated company systems and performance against the applicable standard(s). Section 2 below provides the audit conclusions and any necessary follow-up actions by the company through corrective action requests.  This evaluation follows Climate, Community and Biodiversity Project Design Standards, First Edition, May 2005. These were not developed by Rainforest Alliance, but by the Climate, Community and Biodiversity Alliance, CCBA. SmartWood CCBA evaluation reports are kept confidential in the draft stage. When finalized and successfully approved, the report is posted on SmartWood’s website and that of the CCBA.  The Rainforest Alliance’s certification program, SmartWood, was founded in 1989 to certify responsible forestry practices and now focuses on providing a variety of certification and auditing services. In 2005, Rainforest Alliance extended our role as a forest assessor/auditor to standards and services that included verification of forest carbon projects. Rainforest Alliance has the following status with the listed climate related standards and systems: ¾ Chicago Climate Exchange - we are anassociate memberand an approvedverifier ¾ Community & Biodiversity Alliance – we are a Climate,memberand an approvedverifier  ¾ Carbon Standard – we are a Voluntaryverifier ¾ Plan Vivo – we are averifier   The CCB Standards are primarily project design standards and demonstrated conformance to the standard in this audit related to the planning, development, and design of the project in the inception or start-up phase. Conformance related to systems, design, and proposed activities in the process of development by the project. The standards were not used to measure project implementation, thus conformance to the standard was not meant to evaluate any delivery of emissions reductions, community or biodiversity benefits, or other results hoped to be achieved through future performance of the project. The CCB Standards were designed to be a tool to demonstrate high-quality project design that should lead to multiple-benefits in addition to carbon sequestration and emissions reductions. Use of the standards may increase confidence in forestry carbon projects.  Dispute resolution: If SmartWood clients encounter organizations or individuals having concerns or comments about Rainforest Alliance / SmartWood and our services, these parties are strongly encouraged to contact SmartWood Headquarters directly. Formal complaints or concerns should be sent in writing.   
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 Required Required Required Required Required Required Optional Optional  Required Required Required Optional Optional  Required Required Required Optional Optional  Required Required Required Optional Optional
2 AUDIT CONCLUSIONS  2.1 Summary of Conformance to CCB Standards  General Section Conformance: G1. Original Conditions at Project Site Yes No G2. Baseline Projections Yes No G3. Project Design & Goals Yes No G4. Management Capacity Yes No G5. Land Tenure Yes No G6. Legal Status Yes No G7. Adaptive Management for Sustainability Yes No G8. Knowledge Dissemination Yes No  Climate Section Conformance: CL1. Net Positive Climate Impacts Yes No CL2. Offsite Climate Impacts (“Leakage”) Yes No CL3. Climate Impact Monitoring Yes No CL4. Adapting to Climate Change & Climate Variability Yes No CL5. Carbon Benefits Withheld from Regulatory Markets Yes No  Community Section Conformance: CM1. Net Positive Community Impacts Yes No CM2. Offsite Community Impacts Yes No CM3. Community Impact Monitoring Yes No CM4. Capacity Building Yes No CM5. Best Practices in Community Involvement Yes No  Biodiversity Section Conformance: B1. Net Positive Biodiversity Impacts Yes No B2. Offsite Biodiversity Impacts Yes No B3. Biodiversity Impact Monitoring Yes No B4. Native Species Use Yes No B5. Water & Soil Resource Enhancement Yes No  CCBA Validation Level Attained: Approved Yes No Silver Yes No Gold Yes No   2.2 Auditor Recommendation  Based on Com an s conformance with CCBA re uirements, the auditor makes the followin  recommendation: Validation approved:  No CARs issued Validation not approved:  Conformance with CAR(s) required Additional comments:         2.3 Corrective Action Requests 2.3.1 Corrective Action Requests (CARs)  Note: CARs describe re uired actions or im that address COMPANY non- rovements conformances identified during audits. CARs include defined timelines for completion. CARs SmartWood Program Page 4 G-27 09Feb07
issued durin assessments /reassessments shall be closed rior to issuance of Validation. CARs issued during audits shall be closed within timeline or result in suspension.  2.3.2 Observations  Note: Observations are issued for areas that the auditor sees the otential for im rovement in implementing standard requirements or in the quality system; observations may lead to direct non-conformances if not addressed.  OBS 14/09 Reference Standard & Requirement: CL1.3 The company did not state within the PDD their range of statistical error in the carbon stock calculations. However, companies should be able to put an error estimate on the values they calculate for carbon se uestered. Observation: The company should include statistical error in their carbon calculations and develop a conservative method for including such error in their carbon stock calculations.   2.4 Actions Taken by Company Prior to Report Finalization  Prakash Industries Limited has revised its PDD (Version 1.0 of dated 15/07/2007) on the basis of the observations raised in the pre validaton report. The current version which the _ _ _ _ _ _ final validation is based carries the file name: PIL AR CCB PDD CLEAN LCD 070409     3 AUDIT PROCESS  3.1 Audit Overview  Note: The table below provides an overview of the audit scope. See standard checklist appendix for specific details on auditor qualifications, staff interviewed, and audit findings per facility audited.  Location/Facility Date(s) Length of Audit Auditor(s) Rano Site 16 March 09 6 hours Pramod Gupta and Christian Sloth Pearawan Site 16 March 09 3 hours Pramod Gupta and Christian Sloth Rano II Site 17th 3March 09 Pramod Hours Gupta and Christian Sloth Saleh Site 17thMarch 09 3 Hours Pramod Gupta and Christian Sloth Lara Site 18th Gupta and Pramod Hours 7March 09 Christian Sloth Lara Site 19th Pramod Gupta and 3 HoursMarch 09 Christian Sloth         3.2 Description of Audit Process  The audit commenced in the morning about 10 am at the Rano site on 16th 2009. March Started with an opening meeting with Vice President (Mr. Manoj Sharma) and the company staff. Visited Rano and Penddrawan site in the afternoon on 16thMarch. On 17thMarch at SmartWood Program Page 5 G-27 09Feb07
 
 
8.30 am had formal discussion with the workers at Rano site. At 10.30 had the stakeholder consultation at the Chopal of Rano Village with the Village Secretary,Punch several and farmers. Visited the Rano II and Saleh site in the afternoon and had the stakeholder consultation with theSarpach and farmers ofgram panchyat Kala. Also informal Sales discussion with the workers of the Rano II and Saleh site. On 18thMarch visited the Lara site and seen the practical implementation of the rain water harvesting techniques. In the afternoon had the discussion with the workers of the Lara site. On 19th March visited the office of the PIL at Raipur and checked the land tenure related documents, Initial stake holder consultation documentation, MOU between all the project implementation companies etc. 3.3 Documents reviewed List of the documents reviewed during site visit for validation  i) Monitoring and Evaluation Plan (M&E Plan) (Attached) ii) Regarding the Sustainable water availability through rain water harvesting (Attached) iii) Participatory Rural Apprisal (PRA Report) (Attached) iv) Woker right and worker safety (Worker Manual) (Attached) v) Host Country Approval (HCA Approval) (Attached) vi) Annual Details of the area planted or to be planted (XL Sheet) (Attached) vii) Environment Impact Statement (EIA) (Attached) viii) Detail Project Report (DPR) (Attached) ix) Bio Diversity Survey Report (Attached) x) Land Details (list of land at all the site in XL sheet) (Attached) xi) Soil Test Report (Attached) xii) Initial Stake holder consultation (Attached) xiii) List of Awards given to the PIL project xiv) Notification of Govt. of India (EIA not required) xv) List of events/community participation by PIL xvi) Copy of MOU between all group companies   3.4 Stakeholder consultation process (if applicable)  Villagers, farmers, workers in (Informal interview with the villagers, secreatry, panch etc).
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 Appendix A: COMPANY DETAILS  1 CONTACTS  1.1 Primary Contact for Coordination with SmartWood  Primary Contact, Position: Mr. Manoj Sharma (Vice President, Plantation & Development) Address: Ring Road No.2, New Industrial Area, Gogaon, Raipur, Chhattisgrah. PIN-493221. INDIA Tel/Fax/Email: +91-771-2327598, +91-771-2327588, +91-9826902468, manoj0664@yahoo.com  1.2 Billing Contact  Contact, Position: Mr. Sanjay Jain Address: Srivan, Najafgrah, Bijawasan Road, Bijwasan, New Delhi-61 Tel/Fax/Email: +91-11-28062119  2 SmartWood Website Customer Fact Sheet  Note: u on Validation, the SmartWood website osts and maintains Customer Fact Sheets for companies with the information in the table below at http://www.ra-smartwood.org/   Field Text for Customer Fact Sheet Has this Info Changed? (CSoanletasc&t ,MTaitrlkee:t i ng)Vi ( Pcer .rMonaMhS jamraevelopment)lPnaatitno& D  esident, Yes No Address: Ring Road No.2, New Industrial Area, Gogaon, Raipur, Chhattisgrah. PIN-493221. Yes No  INDIA Tel/Fax/Email/Website: +91-771-2327598, +91-771-2327588, +91- 9826902468, manoj0664@yahoo.com, Yes No www.prakash.com Products/Descriptions:Gmelina arborealogs.Albizzia lebbecklogsYes No   3 Validation Scope  3.1 Scope Definition: Reforestation of degraded land of Prakash Industries Limited. Plantation sites in Rano, Rano II, Pendravan, Saleh and Lara, district of Durg, Rajnandgaon and Raigrah of Chattisgrah state. The plantation species planted by project proponent are Gmelina arborea and Albizia lebbek.  3.2 Type of Legal Entity:Limited Liability  3.3 Jurisdiction:India  SmartWood Program G-27 09Feb07
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Reforestation of Degraded land in Chattisgrah, India Mr. Manoj Sharma (Vice President, Plantation & Development) Ring Road No.2, New Industrial Area, Gogaon, Raipur, Chhattisgrah. PIN-493221. INDIA +91-771-2327598, +91-771-2327588, +91-9826902468, manoj0664@yahoo.com
 Appendix B: STANDARD CHECKLIST CCB STANDARDS   1 Evaluation of Project  Project Name: Contact for Validation: Address: Tel/Fax/Email:  2 Evaluation Details  Auditor(s), Qualifications: Sites Visited:
People Interviewed, Titles:
  
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Pramod Gupta: Lead auditor for ISO 9000, 14000 & FSC CoC and Trainee Auditor for FSC FM and Carbon Verification. Christian Sloth: MSc. Forestry. Rainforest Alliance Lead auditor for FM, COC and Verification. Rano, Durg, Chattisgrah Pendrawan, Durg, Chattisgrah Rano II, Durg, Chattisgrah Saleh, Rajnandgaon, Chattisgrah Lara, Raigrah, Chattisgrah Mr. Manoj Sharma (Vice President) Mr. Subash Hardaha (Project Manager) Mr. S. K. Srivastava (Sr. Rev. Officer) Mr. Kamal Jain (Dy. Manager (Com) Mr. Ram Nanadan Yadav (Farm Manager, Durg sites) Mr. Ashok Kr. Jaiswal (Farm Manager, Raigarh Sites) Mr. Ashok Kumar Soni (Site In charge, Pendravan) Mr. Y P Sharma (Site In charge, Rano) Mr. P M Sahu (Site In charge, Durg sites) Mr. Nohar Singh (Site In charge, Rano) Mr. Durgesh Patel Site In charge, Saleh Mr. Pramod Chaudhary (Supervisor, Lara) Mr. Suresh Kumar (Supervisor, Rano) Mr. Taran Singh (Watchman Rano Site) Mr. Jagdeo (Watchman Rano site)
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 3 Standard Checklist  Climate, Community and Biodiversity Project Design Standards First Edition, May 2005  G1. Original Conditions at Project Site -Required  Concept The original conditions at the project site before the project commences must be described. This description, along with projections (G2), will help determine the likely impacts of the project  Indicators The original conditions at the project site before the project commences must be described. This description, along with projections (G2), will help determine the likely impacts of the project:  General Information 1) The location of the project and basic physical parameters (e.g. soil, geology, climate). Findings The location of the project and other required (Soil, Geology and climate) data has been provided by the project proponent in PDD. Conformance Yes No N/A CAR/OBS   2 The t es and condition of vegetation at the project site. Findings The PDD clearly describes the vegetation condition at the project site. Virtually no natural forest cover was found within the boundaries of the project area at the time of project starting. Conformance Yes No N/A CAR/OBS   Climate Information 3) Current carbon stocks at the Project site(s), using methodologies from the Intergovernmental on Panel on Climate Change´s Good Practice Guidance (IPCC GPG) or other internationally-approved methodologies (e.g. from the CDM Executive Board). Findings T00h0e 1I)n thearsn abtieoenna lulys-eadp, ptrhoved metitnhgo dtholeo rgeyq furiorem mtheen t CofD tMh eE ixnedcicuatitvoer.  B  o  a  r  d   (  A   R -  A   M             us mee  CDM AR-AM0001 methodology applies due to (1) no anticipated shift in pre-project activities outside of project boundary due to relatively low-intensity use currently, and fuel/fodder program for local communities; (2) degraded forest conditions, including lack of forest cover on Dec., 31, 1989 with photographic and land record evidence; (3) insufficient encroachment of natural forest vegetation due to high soil iron quantities, high soil erosion rates, and low soil water holding capacity; (4) direct planting and seeding will be done with minimal soil disturbance; (5) Rotation length is greater than 20 years for Gmelina arborea and 30 years for Albizia lebbeck; (6) Bhata lands will have decreasing carbon stocks in absence of project activity; (7) Grazing will not occur in project boundary by means of fencing. Conformance Yes No N/A CAR/OBS      SmartWood Program G-27 09Feb07
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 Community Information 4) A description of communities located in and around the project area, including basic socio-economic information (using appropriate methodologies such as the livelihoods framework).  Findings The PDD contains basic information such as communities, population, caste donimation and livelihood. Conformance Yes No N/A CAR/OBS  5 A descri tion of current land use and land tenure at the project site. (See alsoG5). Findings The PDD describe the current land use and tenure at project site. Conformance Yes No N/A CAR/OBS   Biodiversity Information 6) A description of current biodiversity in the project area and threats to that biodiversity, using appropriate methodologies (e.g., key species habitat analysis, connectivity analysis), substantiated where possible with appropriate reference material Findings In the PDD the project proponent has described the current biodiversity and threats within the project area. In August 2008 they conducted a biodiversity survey (Biodiversity Survey Report). Conformance Yes No N/A CAR/OBS  7) A list of all IUCN Red List threatened species (which encompasses endangered and vulnerable species) and species on nationally recognized list (where applicable) found within the project boundary. (See alsoB1. Findings In the PDD the project proponent describe that no protected or endangered species are found in the project area, as per IUCN red list. Conformance Yes No N/A CAR/OBS  G2. Baseline Projections  Concept An analysis of projected land-use trends is necessary to predict likely on-site changes without implementation of a project. This “without-project” future land-use scenario enables comparison of the project’s likely impacts with what would otherwise have occurred.  Indicators The project proponents must develop a defensible and well-documented "without-project" future land-use scenario and baseline projections.  1) Description of the most likely land-use scenario in the absence of the project, identifying whether the scenario assumes that existing laws or regulations would have required that project activities be undertaken anyway.1  Findings Three alternative land uses are described including: 1. Land reforested without Carbon credits 2. Agricultural farming                                                           1This is important for justifying whether the benefits being claimed by the project are truly “additional”, i.e., the climate, community, and biodiversity impacts that would not be likely to occur without the project. For example, actions implemented by the project must not be required by law, or project proponents must make a compelling case demonstrating that the pertinent laws are not being enforced. The project proponents must provide credible and well-documented analyses (poverty assessments, farming knowledge assessments, remote sensing analysis, etc) showing that without the project, improved land-use practices would be unlikely to materialize.  SmartWood Program Page 10 G-27 09Feb07
 
3. Land degradation asstatus quo   The PDD contains an analysis of the different land use scenarios and barriers to each of these and it is reasonably argued that none of these activities would likely happen on the degraded land that the Project is established on.  Conformance Yes No N/A CAR/OBS  2) A projection of future carbon stock changes in the absence of the project, based on the land-use scenario described above. The timeframe for this analysis can be either the project lifetime (see G3) or the project accounting period, whichever is more appropriate2If there is evidence that non-CO. 2 greenhouse gas (GHG) emissions such as CH4or N2O are more than 15% of the baseline GHG fluxes at the project site (in terms of CO2equivalents), they must be estimated. Findings The changes in the carbon stock of the baseline is assumed to be “0.”  The baseline is partially justified by fact that Pendravan site is slightly susceptible to erosion, Rano sites are moderately susceptible to erosion and Saleh and Lara sites are severely susceptible to erosion, thus vegetative carbon stocks will continue to deteriorate at sites without intervention.  The non-C02 GHGs emission are negligible as this project has described to use organic manure instead of chemical fertilizer which would have released non-CO2 GHGs. Conformance Yes No N/A CAR/OBS  3) Description of how the “without-project” scenario would affect local communities in the project area.  indin The PDD describes that the without-project scenario would affect local communities' F gs livelihoods and in such ways that their livelihood would be worse than the with-project scenario. Conformance Yes No N/A CAR/OBS   4) Description of how the “without-project” land-use scenario would affectbiodiversity in the project area.  Findin s The PDD describes the without-project scenario sufficiently. Conformance Yes No N/A CAR/OBS  5) Description of how the “without-project” land-use scenario would affect water and soil resources. (See alsoB5). Findings The PDD describes the without-project scenario sufficiently. Conformance Yes No N/A CAR/OBS                                                                     2 lifetime and the project accounting period may be differentIn some cases, the project . SmartWood Program Page 11 G-27 09Feb07