Guide to Event Management

Rus Slater

Description

This book aims to guide you through all the elements you need to consider to make an event go well, avoiding the firefighting, crisis management and squabbling that can erupt if you fail to plan. It will take you through the whole process from setting and agreeing the intention of the event, through clarifying who can make what decisions, through all the different facets of making sure that the event actually runs smoothly on the day. Whether you are planning a wedding or a street party, a corporate conference or a fundraiser this book will be a very useful little helper to ensure that you come out of the whole thing looking, sounding and acting like a seasoned professional.

Sujets

• Gestion et management

Informations

• Publié par: Andrews UK
• Date de parution: 01 mai 2012
• Nombre de lectures: 0
• EAN13: 9781781662236
• Langue: English

Extrait

Front Cover



Contents
Front Cover
Title Page
Publisher Information
The Guide to Event Management
Event Management
Introduction
Project Management and Events
Organise Your Thoughts...
Before You Start
1. Is This Actually an ‘Event’?
2. Is There a Robust Justification for This Event?
3. Where Does the Responsibility of the Event Team Start and Stop?
4. Why Do I Have to ‘Plan’ This Event - Can’t I Just ‘Wing It’?
Some Practicalities To Be Researched
Theme
Venue
Date
Catering
Facilities
Travel and Transport
Entertainment
Security
Publicity
Financial and Legal Considerations
Pricing
Income Management
Funding
Insurance
Legal Issues
Event Objective
The Objective for an Event Should Be Smart
Is There More Than One Objective?
The People Involved
Event Sponsor
Event Boards
Partners
Staffing/Manpower
Event Team
Team Building
Event Initiation Document
Risk Assessment and Management
Risk Assessment - Health and Safety
Competitors
Task List
Task Checklist
Scheduling the Tasks
Gantt Charts
Changing the Plan
Controlling Changes
Re-Doing the Plan - Downstream Impact
Delivering the Event
Basic Principles
Motivate Those Involved
Keeping Check - Validate
Communicate
Appreciate
Evaluate
Celebrate
Educate - Lessons For the Future
Teambuilding and Strategy Days- A Few Event Specific Pointers
Teambuilding
Strategy Days
And Finally....
Back Matter
Also Available from Andrews UK



Title Page
The Guide to Event Management
A Guide to Setting Up, Planning and Managing an Event Successfully
By
Rus Slater




Publisher Information
The Guide to Event Management published in 2012 by
Andrews UK Limited
www.andrewsuk.com
This book is sold subject to the condition that it shall not, by way of trade or otherwise, be lent, resold, hired out or otherwise circulated without the publisher’s prior written consent in any form of binding or cover other than that in which it is published, and without a similar condition being imposed on the subsequent purchaser.
The characters and situations in this book are entirely imaginary and bear no relation to any real person or actual happening.
Copyright © Rus Slater
The right of Rus Slater to be identified as author of this book has been asserted in accordance with section 77 and 78 of the Copyrights Designs and Patents Act 1988.




The Guide to Event Management



Event Management
In the course of the year, it is likely that any organisation will want to manage a range of different events, varying from some that are small, straightforward, internal and informal to others that are logistically complex, multi-departmental, public and with high visibility.
Examples might include A farewell dinner for a long serving staff member A product launch party A company conference A team away day for teambuilding or strategy development A company supported charity event An open day or school/college visit A Christmas party A street party A stand at a trade show An industry conference initiated by your company
You might also be looking to arrange a wedding or anniversary party in the family; this guide is just as useful for people in a non work environment.
This guide aims to help you to do it efficiently.
It was originally written for the purposes of a charity but has been developed for more general use. The author, Rus Slater, has many years of experience of planning and managing events, ranging from “theatrical” productions, such as elements of the now defunct Royal Tournament, to Fundraising Balls, company conferences and team offsites.



Introduction
If you have volunteered, or been selected, to manage an event, you will want to make sure that it goes ahead to the satisfaction of all and with the minimum amount of difficulty. To get these results will require a considerable degree of planning and managing from you and in turn you will need to get the support of others.
This guide is designed to help you to set out to run the event in a comprehensive way, so that you have the minimum amount of crisis management, fire fighting and stress! To help you to make a success of your event, we provide A checklist to support the selection and shaping of each event and help you to understand how to assess and manage risks A methodology for planning and logistics that Is logical and comprehensive Can be picked up by, or explained to, another person - for example, hotel banqueting manager or anyone helping.
This guide aims to help you to ensure that you Know what you want to achieve before you start Cover all the bases in good time Plan the work that needs to be done in order to make your event a success Manage the plan effectively to reduce stress, errors and disaster Evaluate the success of the event in order to benefit the organisation, your team and your own career where appropriate





Project Management and Events
Planning and managing an event can be deemed to be a ‘project’ with a specific end goal and time frame. Unfortunately, as a generic subject, project management has tended to be used for monster projects of the type initiated by governments and global corporations. It has also tended to be placed in the realm of the IT world, where many of these projects exist. Consequently, a lot of project management training, books and material is aimed at these multi-million-pound, several-year projects and is too cumbersome for even quite complex events.
This guide aims to take the fundamentals from best-practice project management method and make it user friendly for more everyday use.
This guide also contains tried and tested information to help with the selection, assessment and planning of events, which wouldn’t be found in any project management material.
It has been designed to support people who Haven’t managed an event (or been trained to manage one) before and are about to take on that responsibility Aren’t going to be a full-time event manager, but will have to manage them from time to time