Lecture Outline: Interspecific Competition

Lecture Outline: Interspecific Competition

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Description

  • cours magistral - matière potentielle : outline
1Lecture Outline: Interspecific Competition •Review of key concepts •Theoretical models: Lotka-Volterra equations •Competition-dispersal tradeoffs and coexistence •Apparent competition •Case study: desert rodents •Case studies: interference competition between canids •Competition in variable environments Interspecific Competition •An interaction between members of two or more species that, as a consequence either of exploitation of a shared resource or of interference related to that resource, has a negative effect on fitness-related characteristics of at least one of the species (Wiens 1989).
  • coyote territories harrison
  • small granivores
  • territories
  • equilibrium for species
  • species predator
  • •general pattern for spatial displacement of smaller species by larger ones
  • volterra competition model
  • resource
  • species

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Archdiocese of Detroit
ParishSOFT
Standard Operating Procedures

September 13, 2010
1ParishSOFT Standard Operating Procedures ...................................................................... 3
Family and Member Information ........................................................................................ 4
Data Entry Standards When Adding a New Family/SOP #1 .......................................... 4
DESCRIPTION: ......................................................................................................... 4
PROCEDURE DETAILS: .......................................................................................... 4
Entering Names ....................................................................................................... 4
Entering Addresses ................................................................................................. 5
Entering Phone Numbers 6
Entering Email Addresses ....................................................................................... 6
Types of Emails ...................................................................................................... 7
Entering Family or Member Roles ......................................................................... 7
Assigning Registration Status to Family and Member/SOP #2 ...................................... 9
DESCRIPTION: ......................................................................................................... 9
PROCEDURE DETAILS: .......................................................................................... 9
Families Registered at a Different Parish/SOP #3 ........................................................ 11
DESCRIPTION: ....................................................................................................... 11 ........................................................................................ 11
Importing (Moving) Family Members/SOP #4 ............................................................ 12 12
PROCEDURE DETAILS: 12
Tracking Divorced or Separated Couples/SOP #5........................................................ 13 13 13
Selecting Proper Faith Type When Entering Sacrament Details/SOP #6 ..................... 15
DESCRIPTION: ....................................................................................................... 15
PROCEDURE DETAILS: ........................................................................................ 15
Sacraments/SOP #7 ....................................................................................................... 16 16 16
Offering and Pledges ......................................................................................................... 18
Offertory and Contribution Entry/SOP #8 .................................................................... 18 18
PROCEDURE DETAILS: 18
Religious Ed ...................................................................................................................... 20 ducation Classes/SOP #9............................................................................ 20
DESCRIPTION: ....................................................................................................... 20 ........................................................................................ 20
Tuition/ SOP #10 .......................................................................................................... 22 22
PROCEDURE DETAILS: 22

2ParishSOFT Standard Operating Procedures

Note: These recommendations are based on a fully synchronizing system.

ParishSOFT is an integrated parish census data system that allows for synchronization of
parish records with the diocese. The program allows entered data to be used and
formatted in multiple ways for reports, merges, and other functions by more than one
parish. It is critical, therefore, that data be entered in a consistent and appropriate manner
to ensure quality data and performance throughout the system. The quality of reports and
advanced functions depend on the accuracy and consistency of data entry as well as
proper set-up of information.

This document provides parishes with the Archdiocese’s/Diocese’s standard operating
procedures to guide in the entering of data and monitoring the quality of entries to ensure
accurate information and reporting.

Please follow these standard operating procedures as outlined and contact us with any
questions or comments.

3Family and Member Information
Data Entry Standards When Adding a New Family/SOP #1
DESCRIPTION:
This standard procedure outlines the process that should be followed when a parish is
adding a new family to the family directory that is not registered at another parish. Data
entry standards should be used to ensure the proper formatting of mailing lists, letters,
and emails. Correct spelling of a family’s name along with the inclusion of member
birthdates will also help in the reduction of duplicate entries. When adding a new family,
the system performs an automatic look-up to see if that family is already within the
database.
PROCEDURE DETAILS:
When adding a new family, proper spelling and punctuation should be used at all times,
otherwise mistakes will cause duplicate records. After entering the family name that is to
be added to the database, always check to see if the family is already listed. Always
check your entries for accuracy before leaving the record.

When adding addresses, phone numbers, and email addresses you have an option to
publish or not publish them in reports. You can make a decision for your parish and make
all entries the same or you can ask individual members for their preference.
Entering Names
When adding a family that is not present in the database, be sure to capitalize the first
letter of each first name as well as the first letter of the last name. Do not use all capitals
for names or appearance when sending mail merge letters or other communications to
that family may be impacted.

It is important to add family and member names and the entry in the mailing field both
correctly for consistency and to respect the preferences of the person being entered.
Therefore, the question should be asked of the person or couple when registering them
about how they would like to see their names appear on letters and mailings. Once you
know their preference, the following reference link will help you properly format the
data.

• For consistency the husband or man’s name is always entered first – John and
Susan
• Do not use characters such as hyphens or forward slashes to indicate a couple.
• Do not use an ampersand (&) in place of the word ‘and’.
• Titles and suffixes
• For men: Mr John Smith, Sr; Mr John Smith, Jr; Mr John Smith, III, etc.
• For Mrs Jane Smith MD etc.
• Do not use spaces in names beginning with Mc, Mac etc. Use: McDonald,
MacDonald Not: Mc Donald, Mac Donald.
4• Do not use space in hyphenated names. Use: Mary Owens-Jones, Not Mary
Owens – Jones.

If you encounter a title that does not appear in the Title field, please contact the
ParishSOFT help desk (Parishsoft@aod.org) so we can create a consistent entry for you
and the entire Archdiocese.

Remember to complete all name fields on both the Families and Members tabs.
Do not use all capitals for either the addresses or the names. Use proper upper and lower
case so that merged documents look attractive.

It is extremely important to enter clergy, military, non-Catholic, and civic titles correctly,
as well.

Entering Addresses
Address types
There are three address sections that can be completed for a family:
• Home is the defaulted address and should consist of the main physical address of
the family
• Mailing can be used for post office boxes, mail sent to the office address
• Other is used for a second location such as snowbird or temporary addresses.

If addresses are entered into Mailing or Other, make sure the Primary Address field is set
to the proper address (Mailing or Other) for mailings.


Standardized Address format
A standardized address is one that is fully spelled out, abbreviated by using the Postal
Service standard abbreviations (sample and table below).

For both mailing and street addresses, use upper and lower case – not all capitals.
Post Office equipment reads mail from the bottom of the address to the top. Therefore,
the most important information (the zip code) should be the last thing in the address line.

Address Guidelines
Rev James Brown OSM
St Paul Catholic Church
22222 Anywhere St
Detroit MI 48999-2788

Mr and Mrs James Smith Jr
2965 Anywhere Ln
Detroit MI 48999-2788

For more information, visit USPS address guidelines

5
Street Suffix Abbreviations
For Use For Use
Avenue Ave Pike Pike
Boulevard Blvd Pine Pine
Circle Cir Plaza Plz
Court Ct Port Prt
Drive Dr Rapids Rpds
Heights Hts Road Rd
Highway Hwy Route Rte
Isle Isle Shore Shrs
Junction Jct Square Sq
Lane Ln Station Sta
Mount Mt Street St
Park Park TerraceTer
Parkway Pkwy Trail Trl
For the complete list visit. Street Suffix Abbreviations

Entering Phone Numbers
The Area Code field is prefilled based on the zip code entered in the Zip field. This
means that when you enter only the seven digits of the phone number in the Phone field,
ParishSOFT will automatically enter the area code associated with that zip code. Once
you enter the seven digit phone number and tab out of the field, the area code will appear.

You can choose to enter all 10 digits at once, if you prefer. If this phone number requires
a different area code, simply type it in – the area code associated with the zip code will
not override the number you manually entered. Having a number in the Area Code and an
area code in the Phone field will not duplicate the area code anywhere.

Entering Email Addresses
Because of the ease and widespread use of electronic communications, it is very
important to include email addresses for both family records and member records.
Using email as your first choice of communication assists in lowering postage costs and
keeping additional information updated. People don’t generally change their email
address when they move.

Most people have multiply email addresses; therefore when adding a new family or
member ask
• what email to use for family communications
• ail to use for individual member communications.
• do you want only electronic communications
• do you want only paper communications
• is it okay to show this information on reports

6Types of Emails

Family Record Email
This is the email address for the family. ParishSOFT’s emerge utility will use the address
in this field when you email a family or a group of families.

Member Record Email
This is the email address for an individual family member. Each member can have a
unique email address. ParishSOFT’s emerge utility will use the address in this field when
you email a member or a group of members.

This field shares data with the Email Address field on the Assignment/Position Details
screen. A change on one screen will carry over to the other screen.

Entering Family or Member Roles

Family Roles
Every family record MUST have one of the following roles for the program to work
properly: Head, Husband, or Wife.

For consistency, married couples are added as role Husband for the man and Wife for the
woman.
• Head is only used for non married persons. A common example would be newly
separated or divorced families – the husband and wife, once separated, would
become Head of their newly formed families.
• Two single adults that live together, such as brother and sister, should have
separate family records, both with roles of Head.
• Tie the two together by using the Extended Family tab and documenting the
relationship. Keep them separate but connected so that the pledge, offertory, and
role data is accurate.

Member Roles
Everyone must be given a Role in the Member tab. Incorrect use of Roles can cause
inaccurate information on some reports.

Daughter and Son are used for children, as well as for Foster Daughter, Foster Son,
Stepdaughter, and Stepson.
Other family member roles are based on who they are in relation to the Head, Husband or
Wife. For instance, if the husband’s mother moves in with them, her role would be
Mother because she is the Mother of the husband, not Grandmother to the children. If you
have questions about Roles, please contact the ParishSoft help desk at
ParishSoft@aod.org or 313-596-7104.

Unknown should only be used until you can investigate and identify the proper Role.
Non-Catholic or non-participating spouses
7Enter spouses that are non-Catholic whether they participate in Church activities with the
family or not as well as spouses that choose not to participate in any religious activities.

All members of the family should be entered in the family record so you are creating an
accurate representation of the family. Choose each person’s faith in the Status field. If the
non-Catholic spouse does not participate you can label them as Inactive and then
complete the Religion field (that becomes available when you click on ActOther or
Inactive).

Birth dates are very important and allow many of the reports to run accurately, therefore
please enter a date of birth for all parishioners. If you see ???? on reports this indicates
that the person involved does not have a birth date entered.

8Assigning Registration Status to Family and Member/SOP #2
DESCRIPTION:
This standard procedure outlines the process that should be followed when a parish is
adding a new family and must specify the family’s status as well as the member’s status.
There are several scenarios that could occur within a parish that must be identified. A
proper family status and member status combination will describe an individual’s unique
standing within the parish.

PROCEDURE DETAILS:
The following scenario chart lists how members should be represented in the parish. To
ensure that the proper family and member status is used, complete the Family Group,
Currently Registered Family, and Member Status fields in the manner which is described
in the table below, based on their specific scenario. For example, if a person is being
added to the parish database that is a member of the clergy or has a religious role and is
registered and active within the parish, then clergy/religious would be selected for their
family group status, the registered box would be selected, and the member status would
be active.

Scenario Family Group Currently Registered Member Status
1. Standard active registered famActive Yes Active
2. Non-member, not registered contributor Contributor No Inactive
3. Visitor, active in another church Visitor Inactive
4. Registered family that has moved away Moved No Inactive
5. Clergy, religious, registered, Active Clergy / religious Yes Active
6. Clergy, religious, not registered, Active Clergy / religious No
7. Clergy, religious, inactive No Inactive
8. Staff, registered parishioner Active Yes Active
9. Staff, not registered Staff No Inactive
10. Non-Catholic, member of registered
Active Yes ActOther
Family
Student: Active
No (unless they are
------------------------
11. School only School Only required to register to
Rest of family:
attend)
Inactive
12. Registered Family, no longer Active Inactive No Inactive
13. Sacrament Only Family Sacrament Only No
Religious Ed
Student: Active
Only No (unless they are
------------------------
14. Religious Ed Only Family required to register to
Rest of family:
attend)
inactive

Stays what it was Stays what it was Change to
15. Deceased
unless this is the unless this is the only Deceased and Must
9Scenario Family Group Currently Registered Member Status
only member of member of the enter a Date of
the family, then it family, then it would Death
would change to change to No
Deceased
10