Iowa's EDMS & REDACTION

Ken Bosier

Description

Iowa's EDMS & REDACTION

• court rule
• inordinate amounts on data entry
• business problems summary
• electronic document management system
• public access

Sujets

• Plymouth County
• Electronic
• System
• Management
• Access
• Document
• Business

Informations

• Publié par: jazat
• Nombre de lectures: 36
• Langue: English
• Poids de l'ouvrage: 1 Mo

Extrait

Iowa’s EDMS &
REDACTIONYou are here!What this session
is about
This session is about Iowa’s Electronic
Document Management System (EDMS)
& our approach to redaction, how it
works, some of the pitfalls, tool(s) the
Iowa Judicial Branch is working with and /
or considering and some of the
ramifications of incorrect redaction(s).
What does this photograph of the Atlantis
Launch have to do with this session?
It may look something like the temper
flare-up of the person or persons whose
information is improperly redacted and is
released into the wild!
Or perhaps the reaction from those who
would have to stand the liability of
incorrectly redacted documents!Agenda
• Iowa Judicial Branch’s Electronic Document
Management System (EDMS)
“Driven by the Business, Supported by the Technology”
o Brief History
o Business Problems & Vision Summary
o Scope and Objectives
o EDMS Architecture
o Status
o Lessons Learned
• Electronic Document Redaction
o Definition and Purpose
o Pitfalls
o Automated Tools
o Iowa’s Lessons LearnedIowa’s EDMS History
• 2000 - Began working on Electronic Filing &
Electronic Documents RFP
o RFP cancelled due to Budget downturn
• 2003 - Began Web Enabling the ICIS (data
management) front end
• 2007 - Released the first EDMS RFP
o RFP cancelled due to unsuccessful contract negotiations
• 2008 - Released an updated EDMS RFP
o Contract negotiations with Datamaxx Group, Inc. were
successful
o Contracts signed November 2008
• 2008 – Began designBusiness Problems Summary
• Judges cannot get case files quickly
• Only one individual can have a case file at any
time
• Judges cannot find specific text in filed documents
• Time lost in locating, pulling and re-filing case files
• Court staff spends inordinate amounts on data
entry
• There is not enough room in the courthouses to
store paper filesBusiness Problems Summary
• Case files can be lost, defaced, or stolen by the
public.
• Documents get lost while being passed from clerk
to clerk.
• Attorneys cannot get timely access to court
materials
• Destroyed files – by fire, flood, or other disasters –
there is no replacementBusiness Vision Summary
• A web interface for attorneys and litigants to
electronically file documents
• A secure interface to ensure the integrity of
documents and data being filed
• Secure financial transactions associated
with e-filing
• A document management system for the
electronic files Business Vision Summary
• Workflow to move documents through
defined business processes
• Electronic public access to filed documents
via the web
• Provide an interface for Judicial Officers on
and off the bench
• Provide for Disaster Recovery and failoverEDMS Scope
• All Filers
o Attorneys
o Government Agencies
o Self-represented Litigants
o Anyone filing in the Iowa Courts
• All Case types
o Civil
o Criminal
o Traffic
o Small Claims
• Mandatory by court rule
o See http://www.iowacourts.gov/Supreme_Court/Orders/
o ―In the Matter of Adoption of EDMS Rules for Pilot Project in
Plymouth County (April 21, 2010)‖