RFP - Audit Services.v1

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• Publié par: Vewyir
• Nombre de lectures: 13
• Langue: English

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REQUEST FOR PROPOSALS
CITY OF DICKINSON, TEXAS




PROFESSIONAL AUDIT SERVICES FOR
CITY OF DICKINSON, TEXAS

RFP #0808-01


OPENING DATE:
September 22, 2008

RFP # 0806-02

PROFESSIONAL AUDIT SERVICES
FOR THE CITY OF DICKINSON


RETURN REQUEST FOR PROPOSALS (RFP) TO:

Physical Address Mailing Address
DICKINSON CITY HALL CITY OF DICKINSON
CITY SECRETARY CITY SECRETARY
1621 FM 517 EAST 2716 FM 517 EAST
DICKINSON, TX 77539 DICKINSON, TX 77539

Sealed Proposals shall be received no later than: Monday, September 22,
2008, at 12:00 p.m. (Noon).

Prospective respondents may obtain copies of the request for proposals at City
Hall or downloaded from the Purchasing Page of the City of Dickinson’s website
at www.ci.dickinson.tx.us. The City of Dickinson appreciates your time and effort
in preparing a response to this request.

No member of the governing body, officer or employee of the City of Dickinson
shall have any interest, financial or otherwise, direct or indirect, in the contract.

Minority and small business vendors or contractors are encouraged to submit
proposals on any and all City of Dickinson projects.

Please contact the Director of Finance if any requirements are causing you
difficulty in responding to this request for proposal. Questions will be accepted
until Thursday, September 18, 2008, at 5:00 p.m.

The City of Dickinson will review all valid proposals after the submittal deadline.
It is anticipated that within approximately three weeks after the submittal
deadline, the consultant deemed by the City as providing service at the best
value will be selected and will enter into contract negotiations with the City. If the
City and consultant are unable to reach agreement on a contract, the City may,
at its sole discretion, enter into negotiations with the next most qualified
respondent, and so forth. Please contact the Director of Finance at (281) 337-
6235 or email [e-mail], to obtain results or if you have any
questions.


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I. ANNOUNCEMENT

The City of Dickinson, Texas, is requesting proposals from qualified Certified
Public Accounting firms interested in providing professional audit services for the
City of Dickinson (“the City”) for the Fiscal Years ending September 30, 2008,
2009 and 2010. The City may extend the length of the contract for two, one year
periods. These audits are to be performed in accordance with generally accepted
auditing standards, the standards set forth for financial audits in the General
Accounting Office’s (GAO) Government Auditing Standards, the provisions of the
federal Single Audit Act of 1984 (as amended) and U.S. Office of Management
and Budget (OMB) Circular A-133, Audits of States, Local Governments, and
Non-Profit Organizations. Additionally, compliance with the policies and
procedures of the City of Dickinson and all federal, state, and local laws and
regulations is required.

There is no expressed or implied obligation for the City of Dickinson to reimburse
responding firms for any expenses incurred in preparing proposals in response to
this request.

II. COMMUNITY BACKGROUND

The City of Dickinson is a home rule city located between Houston and
Galveston on Interstate 45, approximately 30 miles south of Houston. The City of
Dickinson was incorporated in 1977, serves an area of 12.5 square miles, and
has a population of approximately 20,000. The City operates under a hybrid form
of Government with a Mayor-Council and an appointed City Administrator. The
City is governed by six (6) Council Members and a Mayor, elected at-large. The
Mayor is Julie Masters and the City Administrator is Julie Johnston.

The City’s Fiscal Year 2007-2008 General Fund operating budget is $8.6 million
dollars. The City received the Distinguished Budget Presentation Award for the
last two years. The City is a limited-service city offering police, EMS and first-
response fire services, public works, drainage, building inspection, code
enforcement, and storm water management. Solid waste is provided by private
contractor, and water and sewer services are provided by Galveston County
Water Control and Improvement District Number 1. The City has a total payroll
of approximately $5 million covering 129 employees (77 FTE and 52 PTE).

More detailed information on the government and its finances can be found in the
Comprehensive Annual Financial Report and Annual Operating Budget posted
on the city’s website at http://www.ci.dickinson.tx.us/finance.htm or may be
obtained by contacting Usha J. Mathew at [phone].

There were no reportable conditions or adverse impact statements from the
auditor regarding any weaknesses in internal controls that would have caused a
concern by the auditors regarding the financial condition of the City of Dickinson.
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III. PROJECT OVERVIEW

1. The City desires to select a qualified Certified Public Accounting firm to
audit financial statements for the City for the Fiscal Years ending
September 30, 2008, 2009 and 2010. The City will have the option of
extending the contract for such audit services for each of the two (2)
subsequent fiscal years based on satisfactory performance.

A. Audit Standards: Audits must be performed in accordance with
generally accepted auditing standards (GAAS) as set forth by
the American Institute of Certified Public Accountants, the
standards for financial audits set forth in the U. S. General
Accounting Office’s (GAO’s) Government Auditing Standards,
and the provisions of the U. S. Office of Management and
Budget (OMB) Circular A-133, Audits of State and Local
Governments, as well as the following additional requirements:
examination for compliance with the procedures, if any,
established by the City of Dickinson City Charter, City
Ordinances, City of Dickinson Financial Policies, and, where
applicable, State and Federal laws or regulations, including the
Texas Code of Criminal Procedures.

B. Term of Engagement: A three-year contract is contemplated,
subject to satisfactory performance, the satisfactory negotiation
of terms (including price acceptable to both the City and the
selected firm), the concurrence of the City Council, and the
annual availability of an appropriation.

C. Scope of Services: The scope of services for the City Audit
Services should include, but are not limited to, the following:

a. The auditor is expected to express an opinion on the fair
presentation of its general-purpose financial statements
of the City of Dickinson, and its component units in
conformity with the audit standards set out herein.

b. The auditor is expected to express an “in relation to”
opinion on the fair presentation of the City’s combined
and individual fund and account group financial
statements and schedules.

c. The auditor shall be responsible for performing certain
limited procedures involving required supplementary
information required by the Governmental Accounting
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Standards Board as mandated by generally accepted
auditing standards.

d. The auditors shall perform appropriate audit testing and
reporting of its federally-funded programs, if any.

e. From time to time, the City may request the auditor to
perform other audits and reviews not specifically provided
for under this RFP. If such a request is made, the auditor
shall submit, at the City’s, a separate proposal for
completing the engagement, along with a proposed fee
schedule. The City reserves the right to contract any
additional audits or reviews with whomever they choose.


f. Reports to be Issued: Following the completion of the
audits of the fiscal year’s financial statements for the City,
the auditor shall issue:

i. A report on the examination and fair presentation
of the financial statements in conformity with
generally accepted accounting principles as a
whole.

ii. A report on compliance and internal controls over
compliance applicable to each major federal
program.

iii. A report on compliance and internal controls over
financial reporting based on an audit of the
financial statements.

iv. A report on the fair presentation of the
supplementary schedule of expenditures of federal
awards in relation to the audited financial
statements.

v. In the required reports on internal controls, the
auditor shall communicate any reportable
conditions found during the audit. A reportable
condition shall be defined as a significant
deficiency in the design or operation of the internal
control structure, which could adversely affect the
organizations' ability to record, process,
summarize, and report financial data consistent
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with the assertion of management in the financial
statements.

vi. Reportable conditions that are also material
weaknesses sh