Health and Safety Audit

Laurent-Olivier David

Description

42 Haslucks Croft, Shirley, Solihull, B90 2EQ (t) 0121 249 1281 (m) 07814 203 977 www.veritas-consulting.co.uk HEALTH AND SAFETY SYSTEM AUDIT PROTOCOLS Auditee Organisation: The Management Audit Location: Somewhere Address Somewhere in England Tel: Fax: Email: Auditees: Mr Auditee Date of Audit 11 June 2007 Auditors Organisation: Veritas Consulting Safety Services Auditor/s: Dick James Audit Purpose : Health and Safety Systems Audit Health and Safety System Audit carried out to determine the status of Health and Safety management within the organisation under review and the systems it uses to control its undertakings. Audit by : Dick James Signed : Date: 18 June 2007 Significant Findings Received By (Name): Signature : Date: HS Systems Audit Protocols1 Page 1 of 11 Contents 1 Core Questions............................................................................................................... 3 1.1 Policy....................................................................................................................... 3 1.1.1 Policy Statement .............................................................................................. 3 1.1.2 Management System........................................................................................ 3 1.1.3 H&S Targets & Objectives.................... ...

Informations

• Publié par: Siop
• Nombre de lectures: 32
• Langue: Slovak

Extrait

42 Haslucks Croft, Shirley, Solihull, B90 2EQ (t) 0121 249 1281 (m) 07814 203 977 www.veritas-consulting.co.uk HEALTH AND SAFETY SYSTEM AUDIT PROTOCOLS Auditee Organisation: The Management Audit Location: Somewhere Address Somewhere in England Tel: Fax: Email: Auditees: Mr Auditee Date of Audit 11 June 2007 Auditors Organisation: Veritas Consulting Safety Services Auditor/s: Dick James Audit Purpose :Health and Safety Systems Audit Health and Safety System Audit carried out to determine the status of Health and Safety management within the organisation under review and the systems it uses to control its undertakings. Audit by : Dick James Signed : Date: 18 June 2007 Significant Findings Received By (Name): Signature : Date:

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Contents 1Core Questions............................................................................................................... 3 1.1Policy....................................................................................................................... 3 1.1.1Policy Statement .............................................................................................. 3 1.1.2Management System........................................................................................ 3 1.1.3................................................................................ 3H&S Targets & Objectives 1.2Organisation ............................................................................................................ 4 1.2.1Overall responsibility for the management of health and safety ........................ 4 1.2.2....................... 4Competent person (or persons) to advise on Health and Safety 1.2.3Organisation Structure...................................................................................... 4 1.2.4Roles & Responsibilities ................................................................................... 4 1.2.55Employee Competence .................................................................................... 1.2.6Contractor Competence.................................................................................... 5 1.2.7......................................................... 5Competent Person Supervising the Work 1.2.8Resources ........................................................................................................ 5 1.2.95Management Commitment ............................................................................... 1.3Planning .................................................................................................................. 5 1.3.1Risk Management & Risk Assessment ............................................................. 5 1.3.2................................................................................. 6Sample Risk Assessment 1.3.3................................................................. 6Procedures for Hazardous Activities 1.3.4Procedures for Main Work Activities or Streams of Work.................................. 6 1.3.56Location Specific Risk Assessment .................................................................. 1.3.6Project Health And Safety Plan......................................................................... 6 1.3.7COSHH Assessments ...................................................................................... 6 1.3.8Manual Handling Assessments......................................................................... 6 1.3.9...................................................................................... 6PUWER Assessments 1.3.10Emergency Response Procedures ................................................................... 7 1.47Implementation, Communication & Control.............................................................. 1.4.1Document Distribution ...................................................................................... 7 1.4.2Document Control............................................................................................. 7 1.4.3Subcontractor Control....................................................................................... 7 1.4.4Shared Premises or Workplaces ...................................................................... 7 1.4.58Client Liaison.................................................................................................... 1.4.6Consultation with employees ............................................................................ 8 1.4.7Induction & Training.......................................................................................... 8 1.4.88Induction & Training Topics .............................................................................. 1.4.9Training for sub-contractors.............................................................................. 8 1.4.10Safety Meetings................................................................................................ 8 1.4.11Accident and incident reporting......................................................................... 8 1.4.12................................................................... 9Control of Project Commencement 1.4.13................................................................... 9Operation of Management System 1.4.14Ongoing development of Project Health and Safety Plan.................................. 9 1.4.15PPE .................................................................................................................. 9 1.5Monitoring.............................................................................................................. 10 1.5.1Contractor’s own Health and Safety inspections & Audits............................... 10 1.5.2Corporate Learning & Feedback from Monitoring ........................................... 10 1.6Review .................................................................................................................. 10 1.6.1Management Commitment ............................................................................. 10 1.6.2keeping up to date .......................................................................................... 10 1.7Culture................................................................................................................... 11 1.7.1Management Awareness? .............................................................................. 11 1.7.2Management Attitude? ................................................................................... 11 1.7.3................................................................................... 11Employee Awareness? 1.7.4Employee Attitude? ........................................................................................ 11 1.7.5Safety Promotions/ Posters/Videos/Competitions? ......................................... 11

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1 CORE QUESTIONS (This section is for all organisations irrespective of their type of work.)

1.1

POLICY

1.1.1 P OLICY S TATEMENT If more than five people are employed, is a copy of the organisation’s Health and Safety Policy Statement, as required by .2(3) of the Health and Safety at Work Act etc, 1974 available. Is the Policy Statement • Displayed on the company notice board? • Satisfactory? •to date and signed by the MD or Director? Up

1.1.2 M ANAGEMENT S YSTEM If more than five people are employed, is there a Health and Safety Management System or written health and safety arrangements as required by Regulation 4 of theManagement of Health and Safety at Work Regulations 1992available. Is the document structured clear, concise and indexed? Does the Health and Safety Management System provide for the effectiveplanning, organisation, implementation and control, monitoring and reviewof the preventative and protective measures as required by Regulation 4 of theManagement of Health and Safety at Work Regulations 1992 and embody the main principles of HS(G)65? I.e. • Policy • Organisation • Planning •and Control Implementation • Monitoring • Reviewing • Auditing Does the document or system have a management system approach? E.g. does it use •process description e.g. Workflow • Flowchart, or clear description of process etc.? • Proformas? •mechanisms e.g. Control • Checklists? • Sign-off forms for critical stages or processes or milestones?

1.1.3 H&ST ARGETS &O BJECTIVES Have H&S Targets & Objectives been set & and a H&S Action Plan implemented to achieve the objectives.

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1.2

ORGANISATION

1.2.1 O VERALL RESPONSIBILITY FOR THE MANAGEMENT OF HEALTH AND SAFETY Who in the organisation has overall responsibility for the management of health and safety? Name: Position: Address: Tel: Fax: Evidence of competencies, qualifications, experience, training, membership of professional bodies, CV’s etc.

1.2.2 C OMPETENT PERSON ( OR PERSONS ) TO ADVISE ON H EALTH AND S AFETY Who has the organisation appointed as a competent person (or persons) to advise on matters of Health and Safety as required by Regulation 6 of the Management of Health and Safety at Work Regulations 1992? Name: Position: Address: Tel: Fax: Evidence of competencies, qualifications, experience, training, membership of professional bodies, CV’s etc?

1.2.3 O RGANISATION S TRUCTURE Is a copy of the company’s organisational management chart (organogram) showing the management structure including the key health and safety responsibilities available? Is the Organisation Chart current? Is a typical Organisation chart for the type of work to be carried out or being carried out available? Is the structure clear?

1.2.4 R OLES &R ESPONSIBILITIES Are the responsibilities clearly defined in the Safety Management System for •positions or roles in the organisation chart? All • For all employees? Are the employees responsibilities included in the employees job descriptions? Or provided to them •writing In •Induction training By HS Systems Audit Protocols1 Page 4 of 11

1.2.5 E MPLOYEE C OMPETENCE Is there a process to evaluate the competencies required for the work to be undertaken and a process to ensure that persons assigned to the work are competent to undertake the work? (i.e. matching of job competencies with employee competencies and competence enhancement). Required elements: •of competencies required for work? Assessment •of Employee Competencies held? Assessment • Matching of employees competencies to the proposed work? • Appointments & Assessment of Competencies •enhancement? Competence •Review of competencies? Regular •enhancement or training Ongoing • Written arrangements?

1.2.6 C ONTRACTOR C OMPETENCE Is there a process to evaluate the competencies required for the work to be undertaken and a process to ensure that persons assigned to the work are competent to undertake the work? (i.e. matching of job competencies with Contractor competencies and competence enhancement). Required elements: •of competencies required for work? Assessment • Assessment of Contractor Competencies held? • Matching of Contractor competencies to the proposed work? • Appointments & Assessment of Competencies •enhancement? Competence • Regular Review of competencies? • Ongoing enhancement or training • Written arrangements?

1.2.7 C OMPETENT P ERSON S UPERVISING THE W ORK Is there a process for appointing a competent person/s to • Plan the work? • Supervise the work? Review examples & evidence of competence of persons appointed.

1.2.8 R ESOURCES Is there a system to assign and manage personnel and equipment resources to project or work to ensure that work is adequately resourced throughout the commission

1.2.9 M ANAGEMENT C OMMITMENT Senior Management Inspections/ Safety Tours carried out?

1.3

PLANNING

1.3.1 R ISK M ANAGEMENT &R ISK A SSESSMENT Evidence of written system to ensure that •areas of business, activities and service provision where H&S Risks might occur are All identified? • All significant H&S Hazards in these business areas occur are identified?

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A Risk Assessment for all activities and identified hazards is carried out?

1.3.2 S AMPLE R ISK A SSESSMENT Verify Risk Assessment are prepared by review of specific samples of Risk Assessments?

1.3.3 P ROCEDURES FOR H AZARDOUS A CTIVITIES Evidence of a written system to ensure that there are procedures for hazardous activities? •of Hazardous Activities? Identification • Specific Procedures &/or Permits To Work? Review specific samples of procedures?

1.3.4 P ROCEDURES FOR M AIN W ORK A CTIVITIES OR S TREAMS OF W ORK Evidence of procedures for all work activities or streams of work (e.g. Design Work, Planning Supervisor Work)?

1.3.5 L OCATION S PECIFIC R ISK A SSESSMENT Evidence of a process for ensuring a Location Specific Risk Assessment is carried out when accessing other locations and sites?

1.3.6 P ROJECT H EALTH A ND S AFETY P LAN Evidence of a mechanism for ensuring the development of a Health and Safety Plan / Project Plan, Project Assignment Plan for a contract or project, or arrangements to be followed during the execution of the contract? This should include •Assessment Risk •for carrying out the work Procedures • Arrangements for managing the H&S aspects of the work to be undertaken • Resources

1.3.7 COSHHA SSESSMENTS Evidence of a system to ensure that COSHH Assessments are always undertaken where- ever hazardous materials; • Are used, transported or stored? • Or exist in the workplace ? e.g. • Asbestos? • Contaminated land? •workplaces (office, site etc.)? All Examples?

1.3.8 M ANUAL H ANDLING A SSESSMENTS Evidence of a system to ensure that Manual Handling Assessments are always undertaken where-ever Manual Handling operations occur? • All workplaces (office, site etc.)?

1.3.9 PUWERA SSESSMENTS Evidence of a system to ensure that all work equipment is assessed for compliance with the Provision & Use of Work Equipment Regulations (PUWER Regs) • Is a definitive list of all work equipment available? •the work equipment list cover all workplaces (office, site etc.)? Does

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Have assessments been carried out on the equipment on the list?

1.3.10 E MERGENCY R ESPONSE P ROCEDURES Evidence of System for preparing Emergency Response Procedures for each workplace?

1.4

IMPLEMENTATION, COMMUNICATION & CONTROL

1.4.1 D OCUMENT D ISTRIBUTION Evidence of a system for the adequate distribution and control of • H&S Policy •and Safety Management System Health • Employee Responsibilities • Risk Assessments • Procedures, •Response Plans and Emergency •H&S documents? Other • Document Issue Register

1.4.2 D OCUMENT C ONTROL Evidence of a system for the adequate control of documents including •Document Template Standard •& Indexed Document Structured • Unique Document Title • Unique Document Number and Revision Status •Date Document • Document Verification •Authorisation Document •Issue Sheet Document

1.4.3 S UBCONTRACTOR C ONTROL Evidence of a system for •of sub-contractors competence & resources Assessment • Providing information on H&S risks and site rules to sub-contractors • Reviewing sub-contractors Risk Assessment & procedures • Co-ordination of sub-contractors •directions to sub-contractors Giving •of sub-contractors performance Monitoring

1.4.4 S HARED P REMISES OR W ORKPLACES Evidence of a system for • Accessing the premises and reporting to the premises controller •information on risks within premises Acquiring • Preparing Site Specific Risk Assessment / Method Statement •with all parties working in the workplace and sharing of risk information Liaison •of the arrangements for controlling the risks within a shared workplace ( e.g. Agreement Who takes responsibility for controlling each risk, site rules, hazardous zones, Permits To Work etc.) •of the Emergency Response & evacuation arrangements Agreement •of the First-Aid arrangements Agreement HS Systems Audit Protocols1 Page 7 of 11

1.4.5 C LIENT L IAISON • Agreement of accident reporting arrangements? • Evidence of liaison & communication with Clients or their agents and a prompt supply of information when requested.?

1.4.6 C ONSULTATION WITH EMPLOYEES Evidence of a system for Consultation with employees?

1.4.7 I NDUCTION &T RAINING Evidence of Induction & Training of employees when • employee first joins the organisation •works at new site or location employee •work equipment is introduced or employees work with different equipment new • new technology is introduced •in circumstances changes the significant risks Changes

1.4.8 I NDUCTION &T RAINING T OPICS Evidence of Induction & Training of employees in •Awareness Training for Managers & Employees H&S • H&S Management System? •and Risk Control measures? Risks •Procedures? Work •Specific / Site Rules Location • Training Register • Certificates? •induction and toolbox talks? Site •training /Task/ Job training Vocational

1.4.9 T RAINING FOR SUB - CONTRACTORS Evidence of system for organisation ensuring that sub-contractors provide Info & Training for Employees?

1.4.10 S AFETY M EETINGS Evidence of •Pre-Start Meetings to review all the risks and control measures before Contract commencing work on a project? •Safety Meetings? Regular •and actions being communicated to management, employees and sub- Minutes contractors • Actions being taken

1.4.11 A CCIDENT AND INCIDENT REPORTING Evidence of; • Accident and incident reporting • Accident Book •(Reporting to HSE) Reporting RIDDOR • Reporting to others in Organisation/associated Organisations?

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1.4.12 C ONTROL OF P ROJECT C OMMENCEMENT Evidence of a system to ensure work does not commence until the contractor has adequate arrangements in place •Meeting? Pre-start • Risk Assessment? • Procedures Prepared? • Project Health And Safety Plan Prepared? •Measures implemented? Control •Permits To Work? Relevant •of signed ”Work Commencement Authorisation"? Receipt

1.4.13 O PERATION OF M ANAGEMENT S YSTEM Evidence of the use of the H&S Management System by managers •of Procedures Following • Signing of Control Forms

1.4.14 O NGOING DEVELOPMENT OF P ROJECT H EALTH AND S AFETY P LAN Evidence of a mechanism for the ongoing development of a project Health and Safety Plan or arrangements throughout a project?

1.4.15 PPE Evidence of system for • Assessment of PPE requirements? •of PPE? (PPE Register) issue •of PPE Inspection

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1.5

MONITORING

1.5.1 C ONTRACTOR ’ S OWN H EALTH AND S AFETY INSPECTIONS &A UDITS Evidence of system for • Contractor’s Health and Safety inspections of their own H&S performance. (Evidence of compliance with H&S Plan arrangements)? • Inspection Schedule? •& Frequency specified? Type •included Sub-contractors • Contractor’s Health and Safety Audits of their own Health and Safety Management System and performance? • Audit Schedule? •& Frequency specified? Type •included? Sub-contractors •information being forwarded to senior managers? Audit

1.5.2 C ORPORATE L EARNING &F EEDBACK FROM M ONITORING System for ensuring that where issues are identified in inspections and audits that; • Issues are actioned promptly • Issues are analysed for root causes? • Competent person assigned to determine root causes • Issues are reviewed at meetings? •learnt are communicated throughout site. Lessons •learnt are communicated throughout organisation. Lessons • Risk Assessments & procedures are reviewed and revised where necessary or other appropriate action is taken

1.6 REVIEW Evidence of Review and Update of • The Health and Safety Management System, •Assessments, Risk • Procedures / Method Statements and • Execution Phase Health and Safety Plan?

1.6.1 M ANAGEMENT C OMMITMENT Evidence of Management H&S Tours & Reports?

1.6.2 KEEPING UP TO DATE Evidence of process for ensuring organisation keeps up to date on legislation and current best practice?

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1.7

CULTURE

1.7.1 M ANAGEMENT A W ARENESS ?

1.7.2 M ANAGEMENT A TTITUDE ?

1.7.3 E MPLOYEE A WARENESS ?

1.7.4 E MPLOYEE A TTITUDE ?

1.7.5 S AFETY P ROMOTIONS /P OSTERS /V IDEOS /C OMPETITIONS ?

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