0708 RE Audit Program Rev Final Dec-07

Evhatch

Informations

• Publié par: Irnio
• Nombre de lectures: 23
• Langue: English

Extrait

2007/08 K-12 Regular Enrolment Audit Program Date of Visit:__________________________ School Visited:________________________ School District:________________________ Lead Auditor: ________________________ Audit Team Members: ________________________________________________________ Auditors’ Criteria We are What the analysis Audit Program Initials looking for: will allow us to say: School aged students must be born Assurance of Whether or not Key Documents: between July 1, 1988 and December accuracy and districts are in • September 2007 Form 1601 and 1701 31, 2002 and should be reported by the appropriateness of compliance with the Instructions education facility with which they are the student and Ministry’s school • Compliance Audit Policy, September 2002 enrolled. (P.2 Form 1701 Instructions) school data reported and student data • School Act, Section 81, 168(2) (t), 117(1) (b) to the Ministry of collection • MO 152/89 School and Student Data The following students should not be Education (MEd) by instructions. Collection Order reported on Form 1701: school districts. 1. Students enrolled in a Provincial Audit Steps: Resource Program (PRP) for 3 1. Determine the school process for ensuring months or less. that students meet the age requirements. 2. All persons who are not taking 2. Document the school process. courses leading to graduation. 3. Select a sample of 25 students and check to 3. Persons who have graduated from see that there is documentation that verifies another jurisdiction. their birth date. 4. Adult graduates. 4. Document any discrepancies on an 5. Pre-primary or early childhood Observation Sheet and attach supporting education students (those born after documentation. December 31, 2002). Note: For the 2007/08 school year the Key Documents: 0.5 FTE base will no longer apply to • Adult Graduation Program Policy, May 1999 students reported in Grades 10 to 12, as • MO 320/04 BC Adult Graduation well as Secondary Ungraded. The 0.5 Requirement FTE base will continue to be in place for • School Act Section 168 (2) (b) and (5) non-graduate school-age students in Grades 8 and 9. (Ref: Funding email Audit Steps: notification Oct.18/07) If adult students are selected through the regular enrolment sample, ensure that this Students 19 years of age or older as at criterion is being followed. July 1 of the current school year are defined as Adult Students. Adult students are funded for courses that lead to secondary graduation. Page 1 of 21 Revised December 2007 Auditors’ Criteria We are What the analysis Audit Program Initials looking for: will allow us to say: Students who plan to graduate with an Adult Graduation Certificate must take at least three courses as an adult. Adult students should only be reported if they are enrolled and in attendance in courses that are part of a planned program of studies leading to a BC Certificate of Graduation or a BC Adult Graduation Diploma. Students must be on a clear path to graduation and can take the courses they need to reach the diploma/certificate requirements. (P.2 and P.14 Form 1701) Only one General Education Development (GED) preparation course is fundable per lifetime. Students who are only registered to write the GED examinations are not fundable. Note: To be eligible for GED the student MUST meet the following four requirements at the time of application: be a Canadian citizen or landed immigrant, be a British Columbia resident, be at least 18 years of age on the date of the tests, not have received a Grade 12 graduation certificate from any institution. Students should be reported by the Verification that That the district’s Key Documents: education facility in which they are students reported on headcount on (as identified above) enrolled and in attendance as at Form 1701 were September 30, September 30, 2007. enrolled and in 2007, as reported on Audit Steps: attendance on Form 1701, is Review by Reconciliation Interpretation: September 30, 2007. accurate. 1. Review the school reconciliation of actual Student attendance is defined as enrolment on the date of the audit with the being present at school, on a school enrolment as of September 30, 2007 (school sponsored program or field trip, or should have been provided with the Page 2 of 21 Revised December 2007 Auditors’ Criteria We are What the analysis Audit Program Initials looking for: will allow us to say: absent for legitimate health or reconciliation form prior to audit). personal reason documented by The Review is done by: parent and/or guardian or certified by • Asking the school for a transfer in & out school officials. document (transfer file) from September 30 to date of the audit. • Verifying that the reconciliation balances. If NEW AS OF DECEMBER 2007 it does not balance, work with school staff to Alternate School Students: identify the unreconciled data. For the 2007/08 school year (as 2. If the data can not be reconciled identify the advised by the Funding Department at issues on an Observation Sheet and attach December 2007) Grade 10-12 and supporting documentation. Secondary Ungraded students Review of Withdrawals enrolled in alternate schools are being 1. Examine the attendance records for each funded on a headcount basis rather student who has withdrawn during October to than by FTE. ensure that those students were attending Grade 9 and under Alternate School school on September 30. students will continue to be funded in 2. Identify on an Observation Sheet students not the usual manner by FTE. in attendance on September 30 and thereafter, Follow the audit steps to ensure all and attach supporting documents. alternate students in the sample are Review by Sampling September 30 enrolled and attending. attendance 1. Select a sample of 10 students reported FOR 2007/08 ALTERNATE PROGRAM absent on September 30. [Do not select those STUDENTS, NO FUNDING students considered in the Review of ADJUSTMENTS WILL BE Withdrawals.] RECOMMENDED FOR AUDIT 2. Check to see which of those students are still CRITERIA FINDINGS OTHER THAN enrolled and attending on the day of the audit. ENROLMENT, ATTENDANCE, AND 3. For those sampled students who are not FOR SUPPLEMENTARY not in attendance, follow up with CATEGORIES (IF APPLICABLE). school staff and obtain an explanation for the DOCUMENT THOSE COURSE/ September 30 absence and the date they PROGRAM FINDINGS THAT DO NOT withdrew. MEET THE AUDIT CRITERIA AS 4. Identify on an Observation Sheet those OBSERVATIONS AND students not enrolled and not in attendance RECOMMENDATIONS IN THE FINAL on September 30 and thereafter, and attach REPORT. supporting documentation with an explanation. All Alternate School Students claimed Review by sampling 1701 for Aboriginal Education, ESL/ESD 1. Select a sample of 25 students, reported on and Post-Secondary Transition Form 1701, who are reported by the school funding must meet the criteria as being in attendance on the day of the Page 3 of 21 Revised December 2007 Auditors’ Criteria We are What the analysis Audit Program Initials looking for: will allow us to say: associated with these supplementary audit. Verify their attendance using the categories. If the criteria are not met, following procedures: in these categories, funding • Verify with the enrolling teacher that the adjustments will be recommended. student is in attendance on the day of the audit. • Identify any student not in attendance based on teacher’s information. • Check with the staff to verify that the student has been in attendance between September 30 and the day of the audit. 2. Identify on an Observation Sheet those students who were not in attendance on September 30 and thereafter, and attach supporting documents. Adults students and school aged graduates 1. Select a sample of the following students attending and enrolled: • 25% of the total adult students • 25% of school-age graduates, and • those school-age Grade 10 to 12 students in the base sample. 2. Verify their course count, enrolment, and attendance on September 30. 3. Determine the FTE, for each student selected, based on the Form 1701 Instructions table (P.15). 4. Compare the verified FTE equivalent with the Form 1701 reported FTE. 5. Identify on an Observation Sheet students with FTE discrepancies and attach supporting documentation. Ordinarily Resident The student and the guardian/ parent Verification that all Whether students Key Documents: must be ordinarily resident in BC to be students claimed for sampled on the • September 2007 Form 1701 Instructions claimed for funding. funding are ordinarily Form 1701 follow • MEd International Students Policy, including resident of BC or are the eligibility ‘Decision Aid’. In accordance with the MEd International fundable exchange requirements of • School Act, Section 82 (1) and (2) Students Policy exceptions are students residency. • BC Regulation 265/89 (16) International students who: • are refugee claimants with an Audit Steps: Page 4 of 21 Revised December 2007 Auditors’ Criteria We are What the analysis Audit Program Initials looking for: will allow us to say: acknowledgement letter from the 1. Determine the school’s process for ensuring Immigration and Refugee Board; that parents or legal guardians are ordinarily resident in BC. • are considered a Convention Refugee 2. Document the full school process as and can present a letter from Citizenship and Immigration Canada determined in Step 1. 3. Select a sample of 10 students and verify (CIC); that the process (documented in Step 2) is • have been admitted to Canada under being followed. a letter of permission or permit issued 4. Select a sample of up to 10 students from by CIC; the Permanent Re