2010-year-end-audit

2010-year-end-audit

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TOASTMASTERS INTERNATIONAL Page 1 of 5YEAR END AUDIT REPORT - DISTRICT NO. 26Due at WHQ by August 31, 2010THE JUNE TREASURER REPORT MUST BE COMPLETED PRIOR TO OPENING THIS FORMFOR THE PERIOD JULY 1, 2009 - JUNE 30, 2010(OVER) UNDERI. FUNDS AVAILABLE ACTUAL BUDGET VARIANCEAcct.# A. BEGINNING BALANCES:120 Balance in district reserve account at WHQ on July 1, 2009 14,425.12 1 4,425.12 -100 Reconciled balance in district local bank account(s) on July 1, 2009 13,981.04 1 3,981.04 -TOTAL BEGINNING BALANCE 28,406.16 A 2 8,406.16 A - AB. ESTIMATED NEW FUNDS AVAILABLE - INCOME:Add : Membership income from World Headquarters400 42,763.32 B 4 2,623.81 B (139.51) BC. OTHER INCOME:410 Fall conference net income 3,144.41 1,118.00 (2,026.41)430 Spring convention net income (4,165.41) 2,375.00 6,540.41480 Interest 25.86 - (25.86)490 Other: Bookstore 4,519.80 1,800.00 (2,719.80)Alan & Norms. Reimbursent for Wives Travel 1,150.00 N/A N/AJulia's Deposit to refund Cash Advance 150.00 N/A N/ATotal other income 4,824.66 C 5,293.00 C 468.34 CTOTAL FUNDS AVAILABLE (A plus B plus C) 75,994.14 D 7 6,322.97 D 328.83 DII. ...

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26
Due at WHQ by August 31, 2010
FOR THE PERIOD JULY 1, 2009
- JUNE 30, 2010
(OVER) UNDER
I.
FUNDS AVAILABLE
ACTUAL
BUDGET
VARIANCE
Acct.#
A.
BEGINNING BALANCES:
120
Balance in district reserve account at WHQ on July 1,
2009
14,425.12
14,425.12
-
100
Reconciled balance in district local bank account(s) on July 1,
2009
13,981.04
13,981.04
-
TOTAL BEGINNING BALANCE
28,406.16
A
28,406.16
A
-
A
B.
ESTIMATED NEW FUNDS AVAILABLE - INCOME:
400
Add : Membership income from World Headquarters
42,763.32
B
42,623.81
B
(139.51)
B
C.
OTHER INCOME:
410
Fall conference net income
3,144.41
1,118.00
(2,026.41)
430
Spring convention net income
(4,165.41)
2,375.00
6,540.41
480
Interest
25.86
-
(25.86)
490
4,519.80
1,800.00
(2,719.80)
1,150.00
N/A
N/A
150.00
N/A
N/A
Total other income
4,824.66
C
5,293.00
C
468.34
C
TOTAL FUNDS AVAILABLE
(A plus B plus C)
75,994.14
D
76,322.97
D
328.83
D
II.
EXPENSES:
600
A. Marketing
3,887.86
14,000.00
10,112.14
610
B. Communications and public relations
1,863.19
6,500.00
4,636.81
620
C. Education and training
5,540.83
13,850.00
8,309.17
630
D. Speech contests
1,010.85
5,797.00
4,786.15
640
E. Administration
3,775.91
4,900.00
1,124.09
650
F. Travel
15,713.56
19,027.00
3,313.44
700
G. Other
23.99
-
(23.99)
TOTAL EXPENSES
31,816.19
E
64,074.00
E
32,257.81
E
III.
570
LEADERSHIP INSTITUTE
1,277.87
F
3,400.00
F
2,122.13
F
IV.
DISTRICT STORE:
450
1. Sales
3,697.79
2,500.00
(1,197.79)
551
2. Purchases from WHQ
(2,274.80)
(700.00)
1,574.80
559
3. Other store expenses
-
-
-
DISTRICT STORE INCOME (LOS), NET
1,422.99
G
1,800.00
G
377.01
G
V.
200
OUTSTANDING BILLS / OBLIGATIONS
(Line 8 from page 2)
-
H
N/A
H
-
H
VI.
NET FUNDS AVAILABLE AT JUNE 30,
2010
(D - E - F + G + H)
44,323.07
I
10,648.97
(33,674.10)
Bookstore
Alan & Norms. Reimbursent for Wives Travel
Page 1 of 5
TOASTMASTERS INTERNATIONAL
YEAR END AUDIT REPORT - DISTRICT NO.
Julia's Deposit to refund Cash Advance
Other:
THE JUNE TREASURER REPORT MUST BE COMPLETED PRIOR TO OPENING THIS FORM
26
FOR THE PERIOD JULY 1, 2009 - JUNE 30, 2010
VII.
DISTRICT FUNDS ANALYSIS
(District share of membership fees)
ACTUAL
1. Balance in District Reserve Account at World Headquarters on July 1,
2009
14,425.12
2.
42,763.32
3.
57,188.44
4. DEDUCT: Funds requests from WHQ during July 1 to June 30
(2,000.00)
DEDUCT: Purchases from WHQ during July 1 to June 30
(4,547.70)
5. District reserve account Balance on June 30,
2010
( line 3 minus line 4 )
50,640.74
ANALYSIS OF CASH BALANCE AS OF June 30,
2010
6. Reconciled balance in district local bank account(s) June 30,
2010
(6,317.67)
(Includes funds in any division, area or other accounts)
7. ADD: Balance in district reserve account at World Headquarters (line 5 above)
50,640.74
8. DEDUCT: Unpaid bills / obligations at June 30
(INPUT NEGATIVE NUMBER)
TOTAL CASH AVAILABLE
(agrees with page 1, Section VI, line I)
44,323.07
(This figure must agree with the district reserve statement at June 30, cell O14)
Add: Membership income from WHQ
SUB TOTAL
Page 2 of 5
TOASTMASTERS INTERNATIONAL
YEAR END AUDIT REPORT - DISTRICT NO.
26
FOR THE PERIOD JULY 1, 2009
- JUNE 30, 2010
Funds available (Section I)
Marketing (Section II, A)
Communications and public relations (Section II, B)
Education and training (Section II, C)
Speech contests (Section II, D)
Administration (Section II, E)
Travel (Section II, F)
Other (Section II, G)
The District did not budget any dollars for Other expenses. As of June 30, 2010, $23.99 was used.
The District budgeted $13,850 in Education and Training expenses for 2009-2010, which is 22% of the total
expense budget. As of June 30, 2010, $5,540.83 was utilized, which represents approximately 40% of the
budgeted amount.
The District budgeted $5,797 in Speech Contests expenses for the year, which is 9% of the total expense
budget. As of June 30, 2010, $1,010.85 was used, which represents approximately 17% of the budgeted
amount.
The District budgeted $4,900 in Administration expenses for the year, which is 8% of the total expense
budget. As of June 30, 2010, $3,775.91 was used, which represents approximately 77% of the total expense
budget.
The District budgeted $19,027 in Travel expenses for the year, which is 30% of the total expense budget. As
of June 30, 2010, $15,713.56 was used, which represents approximately 83% of the total expense budget.
District 26 budgeted $14,000 in Marketing expenses for 2009-2010, which is 22% of the total expense
budget for the year. As of June 30, Marketing expenditures were $3,887.86, which represents 28% of the
budgeted amount.
The District budgeted $6,500 in Communciations and PR expenses for 2009-2010, which represents 10% of
the total expense budget for the year. As of June 30, 2010, $1,863.19 was used, which represents
approximately 29% of the budgeted amount.
Page 3 of 5
TOASTMASTERS INTERNATIONAL, INC.
YEAR END AUDIT REPORT - DISTRICT NO.
As of June 30, 2010, District 26 has $75,994.14 in total funds available which is $468.34 short of the
budgeted amount, $76,322.97.
Following is a brief description/explanation of the actual expenses as compared to what was budgeted. Any
variance, positive or negative requires an explanation of what caused the variance. The white rows are not
password protected. Users may adjust the white area as necessary by adjusting the row height.
Alternatively, a separate sheet may be used.
Each section of this narrative page must be completed in
order for this report to be considered complete and counted as received by WHQ.
26
FOR THE PERIOD JULY 1, 2009
- JUNE 30, 2010
Leadership Institute (Section III)
District Store Income and Expenses (Section IV)
Fall Conference Net Income (Section I, C, 1)
Spring Conference Net Income (Section I, C, 2)
TOASTMASTERS INTERNATIONAL, INC.
Page 4 of 5
YEAR END AUDIT REPORT - DISTRICT NO.
Following is a brief description/explanation of the actual expenses as compared to what was budgeted. Any
variance, positive or negative requires an explanation of what caused the variance. The white rows are not
password protected. Users may adjust the white area as necessary by adjusting the row height. Alternatively, a
separate sheet may be used.
Each section of this narrative page must be completed in order for this report
to be considered complete and counted as received by WHQ.
$3,400 was budgeted for the Leadership Institute, which was held in January 2010. As of June 30, 2010, $1,277.87 was
utilized, which represents approximately 38% of the total expense budget for this item.
The District Store realized a net income of $1,422.99. The budgeted amount for this section was $1,800.00.
The Fall Conference realized net income of $3,144.41 versus a budgeted amount of $1,118.00. Toastmasters International
President was in attendance at the conference.
The Spring Conference realized a net loss of $4,165.41. The budgeted amount for this item was $2,375.00.
1. Print out entire Year End Audit Report including narrative and certification sheet.
Page 5 of 5
2. Obtain related signature below.
This certification must be complete
in order for the report to be considered received by the WHQ.
3. Submit approved report to World Headquarters along with June monthly treasurer report
Any one of the following methods is acceptable:
* Scan and email to kvangunst@toastmasters.org
* Fax to 949-858-1207
* Mail to:
Toastmasters International
Attn: Volunteer Support Services
P.O. Box 9052
Mission Viejo, CA 92690
4. Due at WHQ by August 31, 2010
VI. CERTIFICATION
District:
1.
2009
2010
Dated this
day of
,
Chairman
Member
Member
2.
bills or other outstanding obligations for the twelve months ending June 30,
2010
have been reported to the audit committee for inclusion in
Section V. of this audit. We further certify that there are no other outstanding district obligations incurred for the period July
2009
to June 30,
2010
Dated this
day of
,
District Governor (for the year audited)
District Treasurer (for the year audited)
We, the undersigned, certify that all district financial records have been made available to the audit committee for inspection and that any unpaid
INSTRUCTIONS:
and believe that this report properly reflects the operation for that period.
to June 30,
We, the undersigned members of the audit committee, have examined the records of district _____ for the twelve months from July 1,
NOTE:
Audit committee members cannot be members of the district executive committee (e.g., district governor, lt. governors, immediate past district governor,
secretary, treasurer, public relations officer, division governors, area governors. )
NOTE
: Electronic signatures are not acceptable