2010-year-end-audit

Pre-Install

Description

TOASTMASTERS INTERNATIONAL Page 1 of 5YEAR END AUDIT REPORT - DISTRICT NO. 26Due at WHQ by August 31, 2010THE JUNE TREASURER REPORT MUST BE COMPLETED PRIOR TO OPENING THIS FORMFOR THE PERIOD JULY 1, 2009 - JUNE 30, 2010(OVER) UNDERI. FUNDS AVAILABLE ACTUAL BUDGET VARIANCEAcct.# A. BEGINNING BALANCES:120 Balance in district reserve account at WHQ on July 1, 2009 14,425.12 1 4,425.12 -100 Reconciled balance in district local bank account(s) on July 1, 2009 13,981.04 1 3,981.04 -TOTAL BEGINNING BALANCE 28,406.16 A 2 8,406.16 A - AB. ESTIMATED NEW FUNDS AVAILABLE - INCOME:Add : Membership income from World Headquarters400 42,763.32 B 4 2,623.81 B (139.51) BC. OTHER INCOME:410 Fall conference net income 3,144.41 1,118.00 (2,026.41)430 Spring convention net income (4,165.41) 2,375.00 6,540.41480 Interest 25.86 - (25.86)490 Other: Bookstore 4,519.80 1,800.00 (2,719.80)Alan & Norms. Reimbursent for Wives Travel 1,150.00 N/A N/AJulia's Deposit to refund Cash Advance 150.00 N/A N/ATotal other income 4,824.66 C 5,293.00 C 468.34 CTOTAL FUNDS AVAILABLE (A plus B plus C) 75,994.14 D 7 6,322.97 D 328.83 DII. ...

Informations

• Publié par: Souk
• Nombre de lectures: 55
• Langue: English

Extrait

26

Due at WHQ by August 31, 2010

FOR THE PERIOD JULY 1, 2009

- JUNE 30, 2010

(OVER) UNDER

I.

FUNDS AVAILABLE

ACTUAL

BUDGET

VARIANCE

Acct.#

A.

BEGINNING BALANCES:

120

Balance in district reserve account at WHQ on July 1,

2009

14,425.12

14,425.12

-

100

Reconciled balance in district local bank account(s) on July 1,

2009

13,981.04

13,981.04

-

TOTAL BEGINNING BALANCE

28,406.16

A

28,406.16

A

-

A

B.

ESTIMATED NEW FUNDS AVAILABLE - INCOME:

400

Add : Membership income from World Headquarters

42,763.32

B

42,623.81

B

(139.51)

B

C.

OTHER INCOME:

410

Fall conference net income

3,144.41

1,118.00

(2,026.41)

430

Spring convention net income

(4,165.41)

2,375.00

6,540.41

480

Interest

25.86

-

(25.86)

490

4,519.80

1,800.00

(2,719.80)

1,150.00

N/A

N/A

150.00

N/A

N/A

Total other income

4,824.66

C

5,293.00

C

468.34

C

TOTAL FUNDS AVAILABLE

(A plus B plus C)

75,994.14

D

76,322.97

D

328.83

D

II.

EXPENSES:

600

A. Marketing

3,887.86

14,000.00

10,112.14

610

B. Communications and public relations

1,863.19

6,500.00

4,636.81

620

C. Education and training

5,540.83

13,850.00

8,309.17

630

D. Speech contests

1,010.85

5,797.00

4,786.15

640

E. Administration

3,775.91

4,900.00

1,124.09

650

F. Travel

15,713.56

19,027.00

3,313.44

700

G. Other

23.99

-

(23.99)

TOTAL EXPENSES

31,816.19

E

64,074.00

E

32,257.81

E

III.

570

LEADERSHIP INSTITUTE

1,277.87

F

3,400.00

F

2,122.13

F

IV.

DISTRICT STORE:

450

1. Sales

3,697.79

2,500.00

(1,197.79)

551

2. Purchases from WHQ

(2,274.80)

(700.00)

1,574.80

559

3. Other store expenses

-

-

-

DISTRICT STORE INCOME (LOS), NET

1,422.99

G

1,800.00

G

377.01

G

V.

200

OUTSTANDING BILLS / OBLIGATIONS

(Line 8 from page 2)

-

H

N/A

H

-

H

VI.

NET FUNDS AVAILABLE AT JUNE 30,

2010

(D - E - F + G + H)

44,323.07

I

10,648.97

(33,674.10)

Bookstore

Alan & Norms. Reimbursent for Wives Travel

Page 1 of 5

TOASTMASTERS INTERNATIONAL

YEAR END AUDIT REPORT - DISTRICT NO.

Julia's Deposit to refund Cash Advance

Other:

THE JUNE TREASURER REPORT MUST BE COMPLETED PRIOR TO OPENING THIS FORM

26

FOR THE PERIOD JULY 1, 2009 - JUNE 30, 2010

VII.

DISTRICT FUNDS ANALYSIS

(District share of membership fees)

ACTUAL

1. Balance in District Reserve Account at World Headquarters on July 1,

2009

14,425.12

2.

42,763.32

3.

57,188.44

4. DEDUCT: Funds requests from WHQ during July 1 to June 30

(2,000.00)

DEDUCT: Purchases from WHQ during July 1 to June 30

(4,547.70)

5. District reserve account Balance on June 30,

2010

( line 3 minus line 4 )

50,640.74

ANALYSIS OF CASH BALANCE AS OF June 30,

2010

6. Reconciled balance in district local bank account(s) June 30,

2010

(6,317.67)

(Includes funds in any division, area or other accounts)

7. ADD: Balance in district reserve account at World Headquarters (line 5 above)

50,640.74

8. DEDUCT: Unpaid bills / obligations at June 30

(INPUT NEGATIVE NUMBER)

TOTAL CASH AVAILABLE

(agrees with page 1, Section VI, line I)

44,323.07

(This figure must agree with the district reserve statement at June 30, cell O14)

Add: Membership income from WHQ

SUB TOTAL

Page 2 of 5

TOASTMASTERS INTERNATIONAL

YEAR END AUDIT REPORT - DISTRICT NO.

26

FOR THE PERIOD JULY 1, 2009

- JUNE 30, 2010

Funds available (Section I)

Marketing (Section II, A)

Communications and public relations (Section II, B)

Education and training (Section II, C)

Speech contests (Section II, D)

Administration (Section II, E)

Travel (Section II, F)

Other (Section II, G)

The District did not budget any dollars for Other expenses. As of June 30, 2010, $23.99 was used.

The District budgeted $13,850 in Education and Training expenses for 2009-2010, which is 22% of the total

expense budget. As of June 30, 2010, $5,540.83 was utilized, which represents approximately 40% of the

budgeted amount.

The District budgeted $5,797 in Speech Contests expenses for the year, which is 9% of the total expense

budget. As of June 30, 2010, $1,010.85 was used, which represents approximately 17% of the budgeted

amount.

The District budgeted $4,900 in Administration expenses for the year, which is 8% of the total expense

budget. As of June 30, 2010, $3,775.91 was used, which represents approximately 77% of the total expense

budget.

The District budgeted $19,027 in Travel expenses for the year, which is 30% of the total expense budget. As

of June 30, 2010, $15,713.56 was used, which represents approximately 83% of the total expense budget.

District 26 budgeted $14,000 in Marketing expenses for 2009-2010, which is 22% of the total expense

budget for the year. As of June 30, Marketing expenditures were $3,887.86, which represents 28% of the

budgeted amount.

The District budgeted $6,500 in Communciations and PR expenses for 2009-2010, which represents 10% of

the total expense budget for the year. As of June 30, 2010, $1,863.19 was used, which represents

approximately 29% of the budgeted amount.

Page 3 of 5

TOASTMASTERS INTERNATIONAL, INC.

YEAR END AUDIT REPORT - DISTRICT NO.

As of June 30, 2010, District 26 has $75,994.14 in total funds available which is $468.34 short of the

budgeted amount, $76,322.97.

Following is a brief description/explanation of the actual expenses as compared to what was budgeted. Any

variance, positive or negative requires an explanation of what caused the variance. The white rows are not

password protected. Users may adjust the white area as necessary by adjusting the row height.

Alternatively, a separate sheet may be used.

Each section of this narrative page must be completed in

order for this report to be considered complete and counted as received by WHQ.

26

FOR THE PERIOD JULY 1, 2009

- JUNE 30, 2010

Leadership Institute (Section III)

District Store Income and Expenses (Section IV)

Fall Conference Net Income (Section I, C, 1)

Spring Conference Net Income (Section I, C, 2)

TOASTMASTERS INTERNATIONAL, INC.

Page 4 of 5

YEAR END AUDIT REPORT - DISTRICT NO.

Following is a brief description/explanation of the actual expenses as compared to what was budgeted. Any

variance, positive or negative requires an explanation of what caused the variance. The white rows are not

password protected. Users may adjust the white area as necessary by adjusting the row height. Alternatively, a

separate sheet may be used.

Each section of this narrative page must be completed in order for this report

to be considered complete and counted as received by WHQ.

$3,400 was budgeted for the Leadership Institute, which was held in January 2010. As of June 30, 2010, $1,277.87 was

utilized, which represents approximately 38% of the total expense budget for this item.

The District Store realized a net income of $1,422.99. The budgeted amount for this section was $1,800.00.

The Fall Conference realized net income of $3,144.41 versus a budgeted amount of $1,118.00. Toastmasters International

President was in attendance at the conference.

The Spring Conference realized a net loss of $4,165.41. The budgeted amount for this item was $2,375.00.

1. Print out entire Year End Audit Report including narrative and certification sheet.

Page 5 of 5

2. Obtain related signature below.

This certification must be complete

in order for the report to be considered received by the WHQ.

3. Submit approved report to World Headquarters along with June monthly treasurer report

Any one of the following methods is acceptable:

* Scan and email to [e-mail]

* Fax to 949-858-1207

* Mail to:

Toastmasters International

Attn: Volunteer Support Services

P.O. Box 9052

Mission Viejo, CA 92690

4. Due at WHQ by August 31, 2010

VI. CERTIFICATION

District:

1.

2009

2010

Dated this

day of

,

Chairman

Member

Member

2.

bills or other outstanding obligations for the twelve months ending June 30,

2010

have been reported to the audit committee for inclusion in

Section V. of this audit. We further certify that there are no other outstanding district obligations incurred for the period July

2009

to June 30,

2010

Dated this

day of

,

District Governor (for the year audited)

District Treasurer (for the year audited)

We, the undersigned, certify that all district financial records have been made available to the audit committee for inspection and that any unpaid

INSTRUCTIONS:

and believe that this report properly reflects the operation for that period.

to June 30,

We, the undersigned members of the audit committee, have examined the records of district _____ for the twelve months from July 1,

NOTE:

Audit committee members cannot be members of the district executive committee (e.g., district governor, lt. governors, immediate past district governor,

secretary, treasurer, public relations officer, division governors, area governors. )

NOTE

: Electronic signatures are not acceptable