Presentation Basics

Robert J. Rosania

Description

A step-by-step trainers guide for navigating presentation planning, delivery, and follow-up.

Presentation Basics eases readers through the presentation development process. Providing 20 essential tips for success, it addresses everything from preparation, using aids, and creating the right environment; to improving delivery and recovering control when things go wrong.

Sujets

• Commodities
• Securities
• Investments
• Economie gestion
• Economics
• Business

Informations

• Publié par: Association for Talent Development
• Date de parution: 26 mai 2023
• Nombre de lectures: 0
• EAN13: 9781607283256
• Langue: English
• Poids de l'ouvrage: 1 Mo

Extrait

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e r a s i c s S i e B s g n i n i a r T D A S T

ROBERT J. ROSANIA

AComplete,How-to Guide to Help You:

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©2003bytheAmericanSocietyforTraining&Development.

All rights reserved. Printed in the United States of America.

No part of this publication may be reproduced, distributed, or transmitted in any form or by any means, including photocopying, recording, or other electronic or mechanical methods, without the prior written permission of the publisher, except in the case of brief quotations embodied in critical reviews and certain other noncommercial uses permitted by copyright law. For permission requests, write to ASTD, Publications Department, Box 1443, Alexandria, VA 22313-2043.

ASTD P ressis an internationally r enowned source of insightful and practical information on workplace learning and performance topics, including training basics, evaluation and return-on- investment (ROI), instructional systems development (ISD), e-learning, leadership, and career development.

Orderinginfortiamon:Books published by ASTD Press can be purchased by visiting our Website at store.astd.org or by calling 800.628.2783 or 703.683.8100.

Library of Congress Control Number: 2003107796

ISBN: 1-56286-347-9

Acquisitions and Development Editor: Mark Morrow Copyeditor: Karen Eddleman Interior Design and Production: Kathleen Schaner Cover Design: Ana Ilieva Cover Illustration: Phil and Jim Bliss

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Table of Contents

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About theTraining BasicsviiSeries ......................................................................... Preface ................................................................................................................ ix 1. Presentation: A Critical Skill .................................................................... 1 HowPresentation Basics.......................................................... 1Can Help You What You Can Expect to Learn ..................................................................... 2 Chapter-by-Chapter Highlights ..................................................................... 3 Icons to Guide You........................................................................................ 5 Let’s Go! ........................................................................................................ 6

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Be Prepared to Succeed ............................................................................ 7 Presentation Basics ........................................................................................ 8 Six Steps to Winning Presentations................................................................ 8 Getting It Done........................................................................................... 24

Getting Ready to Deliver Your Presentation........................................... 27 The Five Basic Truths .................................................................................. 28 Style and Technique..................................................................................... 29 Other Points to Remember.......................................................................... 39 Getting It Done........................................................................................... 42

The Art of Facilitation............................................................................ 45 What Is Facilitation?.................................................................................... 46 Asking Questions ........................................................................................ 47 Q & A Sessions ........................................................................................... 49 Transitions................................................................................................... 52 Silence ......................................................................................................... 53

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Active Listening........................................................................................... 53 Nonverbal Cues........................................................................................... 55 Rhetorical Questions ................................................................................... 55 Other Techniques to Engage Your Audience ................................................ 56 Getting It Done........................................................................................... 58

Setting the Right Environment .............................................................. 61 It’s Always About You .................................................................................. 62 Presentation Room ...................................................................................... 63 Audiovisual Aids.......................................................................................... 73 Lecterns and Tables ..................................................................................... 74 Food and Breaks .......................................................................................... 75 The Lay of the Land .................................................................................... 76 The Details.................................................................................................. 77 Getting It Done........................................................................................... 78

Choosing and Using Audiovisual Aids ................................................... 81 The Myths................................................................................................... 82 Audiovisual Aids: The Basics and Beyond.................................................... 83 Getting It Done......................................................................................... 103

When Things Go Wrong ...................................................................... 105 Developing a Recovery Plan ...................................................................... 106 Logistical Nightmares ................................................................................ 109 Final Tips .................................................................................................. 114 Getting It Done......................................................................................... 115

Improving Your Skills........................................................................... 119 Join Toastmasters ...................................................................................... 119 Take a Communications Course ............................................................... 120 Join a Professional or Social Organization ................................................ 120 Teach a Class ............................................................................................. 120 Write an Article ......................................................................................... 120 Become a Volunteer................................................................................... 120 Videotape Yourself ..................................................................................... 121 Read Books and Articles ........................................................................... 121

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Take a Class .............................................................................................. 121 Observe a Seasoned Pro ............................................................................. 121 Watch Famous (and Infamous) Presentations ........................................... 122 Work on a Committee .............................................................................. 122 Write a Program or Workshop .................................................................. 122 Attend a Networking Event ...................................................................... 122 Practice Your Listening Skills .................................................................... 122 Join a Theater Group ............................................................................... 123 Run a Meeting ........................................................................................ 123 Hunt for a Job Whether You Need One or Not ........................................ 123 Do a Team Presentation ............................................................................ 123 Set a Goal.................................................................................................. 123 Getting It Done......................................................................................... 124

9. Where to Get More Information ................................. ......................... 125 Presentation Basics .................................................................................... 126 Audio Resources ........................................................................................ 128 Games, Openers, and Closers .................................................................... 129 PowerPoint and Other Audiovisual Help ................................................... 129 Advanced Techniques ................................................................................ 130 About the Author ........................................................................................... 131

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About the Training BasicsSeries

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STD’sTraining Basicsseries recognizes and, in some ways, celebrates the A fast-paced, ever-changing reality of organizations today. Jobs, roles, and expec- tations change quickly. One day you might be a network administrator or a process line manager, and the next day you might be asked to train 50 employees in basic computer skills or to instruct line workers in quality processes. Where do you turn for help? The ASTDTraining Basicsseries is designed to be your one-stop solution. The series takes a minimalist approach to your learning curve dilemma and presents only the information you need to be successful. Each book in the series guides you through key aspects of training: giving pr esentations, making the transition to the role of trainer, designing and delivering training, and evaluating training. The books in the series also include some advanced skills such as performance and basic business proficiencies. The ASTDTraining Basicsseries is the perfect tool for training and performance professionals looking for easy-to-understand materials that will prepare non-trainers to take on a training r ole. In addition, this series is the perfect reference tool for any trainer’s bookshelf and a quick way to hone your existing skills. The titles currently planned for the series include:

Presentation Basics(2003) Training Basics(2003) Design Basics(2003) Facilitation Basics(2004).

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Preface

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ave you ever sat in an audience watching a presenter and thought, “How can H anyone stand up before a group, knowing all eyes are on him or her and give a presentation, yet look so at ease and composed?” After all, it ’s a pretty frightening notion to think that everyone is listening to each word you say and watching every move you make. For most people, giving a presentation ranks right up there with things they fear the most. This fact is especially true for novice presenters or those who only present occasionally. I wrote this book to take the fear out of making a presentation or, at the very least, to make the experience one that will be enjoyable as well as enriching. As a trainer I have made hundreds of presentations to groups large and small, so much of what I write about in this book is based on my experience and observation. I know what it ’s like to hit a home run, and I know what it’s like to fall flat on my face. What I’ve learned throughout the years is thatanyonecan make an effective pre- sentation as long as he or she is prepared, credible, and professional. This book gives you a simple process that you can use to pr epare your presentation and equips you with the skills and techniques to help you look and sound professional. I wrote this book both to coach you as a new presenter and to encourage you to meet the challenge of making presentations head on. You won’t find anything in this book difficult to understand or hard to do. In fact, by the time you finish this book you’ll be able to stand before any group feeling confident and competent, ready to meet your audience’s needs, knowing you’re prepared and set to go. It is with love that I dedicate this book to my wife, Vera Regoli, whose sense of grace and compassion is a source of inspiration to me, and to my son, Aaron, whom I grow more proud of each day. I offer loving thanks to Louise and Al Rosania and

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rPeface

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to Gloria Collins for their support and guidance. I also extend my appreciation to Kay Steinkirchner and Maribeth Renne and my colleagues at Manchester for giving me the opportunity to be part of their team. Profound thanks are due Angela McGlynn for teaching me the meaning of true friendship. Finally, I wish to honor Rip Collins, who touched so many and whose memory will remain with me always.

Robert J. Rosania July 2003

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